Make track changes permanent

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Guest

I have a word document that I used to track changes. Insertions are
underlined and deletions are strikethough, and that's it. I have to send
this document to other people that want it as a Word document. However, the
document HAS to be shown as I have saved it not as their tools/options/track
settings toggles are set. Is there a way to do this - freeze the document
settings?

OR, I'd like to change all the track changes underlines/strikethrough to
regular word format underline/strikethough.

The documents are used for writing regulations where undline/strikethrough
needs to be shown so that the public can see the changs. Unfortunately, when
sent to other people that must process the document, the intended format as
set in the tools/options/track changes isn't the same in their Word, as was
saved in my Word.

Thanks for any help you may be able to provide,
Thanks,
George
 
Hi =?Utf-8?B?R2Vvcmdl?=,

I think you'd need to use a macro to change the tracked changes markings to
"real" formatting. However, the macro interface for tracked changes is quite
"iffy"; and the longer the document the "iffier" (more unreliable) it is.

Here's a bit of sample code you can try. It's designed to pick up all the
different kinds of revisions. Just put an apostrophe in front of the lines you
don't want to execute.

Sub FormatRevisions()
Dim doc As Word.Document
Dim rev As Word.Revision

Set doc = ActiveDocument
doc.TrackRevisions = False
For Each rev In doc.Revisions
Select Case rev.Type
Case wdRevisionDelete
rev.Range.Font.StrikeThrough = True
rev.Reject
Case wdRevisionInsert
rev.Range.Underline = wdUnderlineSingle
rev.Accept
Case wdRevisionFormat
MsgBox "revision format"
rev.Accept
Case wdRevisionStyle
MsgBox "revision style"
rev.Accept
Case wdRevisionStyleDefinition
MsgBox "revision style def"
rev.Accept
Case wdRevisionSectionProperty
MsgBox "revision section prop"
rev.Accept
Case wdRevisionReplace
MsgBox "revision replace"
rev.Accept
Case wdRevisionTableProperty
MsgBox "revision table property"
rev.Accept
Case wdRevisionReconcile
MsgBox "revision reconcile"
rev.Accept
Case wdRevisionProperty
MsgBox "revision property"
rev.Accept
Case wdRevisionParagraphProperty
MsgBox "revision para property"
rev.Accept
Case wdRevisionParagraphNumber
MsgBox "revision para number"
rev.Accept
Case wdRevisionDisplayField
MsgBox "revision display field"
rev.Accept
Case wdRevisionConflict
MsgBox "revision conflict"
rev.Accept
Case wdNoRevision
MsgBox "no revision"
rev.Accept
Case Else
MsgBox "unknown type"
doc.Comments.Add rev.Range, "unknown type"
End Select
Next
End Sub

I have a word document that I used to track changes. Insertions are
underlined and deletions are strikethough, and that's it. I have to send
this document to other people that want it as a Word document. However, the
document HAS to be shown as I have saved it not as their tools/options/track
settings toggles are set. Is there a way to do this - freeze the document
settings?

OR, I'd like to change all the track changes underlines/strikethrough to
regular word format underline/strikethough.

The documents are used for writing regulations where undline/strikethrough
needs to be shown so that the public can see the changs. Unfortunately, when
sent to other people that must process the document, the intended format as
set in the tools/options/track changes isn't the same in their Word, as was
saved in my Word.
Click to expand...

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Jun 17 2005)
http://www.word.mvps.org

This reply is posted in the Newsgroup; please post any follow question or reply
in the newsgroup and not by e-mail :-)
 
Thanks for your response. The document I have is 78 pages, which I would
guess is long. I don't have any experience with word macros, but I'll see
what I can do.

Thanks, George
 
If the public only needs to see the changes, and does not need to edit them,
perhaps you can print the doc to PDF (showing markup) and distribute that
version?

PrimoPDF is a conversion tool recommended by some users on this group.

 
Thanks for the reply.

We give them the PDF, but they also want the Word file. But you can't
believe the problems I have when they get it and they open it up instead of
the PDF and start reviewing it. I guess they think it's "better" than the
PDF or they don't understand the PDF or they are not familiar with it. Who
knows. In any event, I think my problem would be solved if I could at least
have the document open up with my "track changes" settings, rather than the
readers. Doesn't that make sense?
George
 
Well, never mind that idea, then.

Having the doc open with your track changes settings and making track
changes permanent are two different issues.

I suspect that if the people you send the doc to knew what track changes was
and how to use it, then whether it came up in your settings or theirs would
not matter. You might see if sending them this link helps:
http://shaunakelly.com/word/trackchanges/HowTrackChangesWorks.html

Cindy sent a macro for the second issue, which would convert track changes
to hardcoded text formatting. Experiment ON A COPY of the doc. If it gets
iffy with long documents, you might break it into shorter documents, run the
macro, recombine the document.
If necessary, see:
What do I do with macros sent to me by other newsgroup readers to help me
out?
I don't know how to install them and put them to use
http://word.mvps.org/FAQs/MacrosVBA/CreateAMacro.htm
 
I have a word document that I used to track changes. Insertions are
underlined and deletions are strikethough, and that's it. I have to send
this document to other people that want it as a Word document. However, the
document HAS to be shown as I have saved it not as their tools/options/track
settings toggles are set. Is there a way to do this - freeze the document
settings?

OR, I'd like to change all the track changes underlines/strikethroughto
regular word format underline/strikethough.

The documents are used for writing regulations where undline/strikethrough
needs to be shown so that the public can see the changs. Unfortunately, when
sent to other people that must process the document, the intended format as
set in the tools/options/track changes isn't the same in their Word, as was
saved in my Word.

Thanks for any help you may be able to provide,
Thanks,
George
Click to expand...

Cindy,

Your macro works great. Do you have a macro that 'accepts the hardline edits' and renders clean text? For example, consider the following progressionof edits where text in these brackets { } is strike-through and text in these brackets [ ] is underline: (1) The original version, "This is the original description of our trip to the Grand Canyon." (2) Using tracked changes, this becomes, "This is the {original} [revised] description of our trip to {the Grand Canyon} [Alaska]." (3) Running your macro on item (2) removes the tracked changes but leaves the mark-up in what I will call hardline. (4) Do you have a macro to run on the item (3) version that deletes the strike-through text, but keeps the underline text as just text with no underline?

Wade
 
I have a word document that I used to track changes.  Insertions are
underlined and deletions are strikethough, and that's it.  I haveto send
this document to other people that want it as a Word document.  However, the
document HAS to be shown as I have saved it not as their tools/options/track
settings toggles are set.  Is there a way to do this - freeze the document
settings?
Click to expand...
OR, I'd like to change all the track changes underlines/strikethrough to
regular word format underline/strikethough.
Click to expand...
The documents are used for writing regulations where undline/strikethrough
needs to be shown so that the public can see the changs.  Unfortunately, when
sent to other people that must process the document, the intended format as
set in the tools/options/track changes isn't the same in their Word, as was
saved in my Word.
Click to expand...
Thanks for any help you may be able to provide,
Thanks,
George
Click to expand...

Cindy,

Your macro works great. Do you have a macro that 'accepts the hardline edits' and renders clean text?  For example, consider the following progression of edits where text in these brackets { } is strike-through and text in these brackets [ ] is underline:  (1) The original version, "This is the original description of our trip to the Grand Canyon." (2) Using tracked changes, this becomes, "This is the {original} [revised] description of ourtrip to {the Grand Canyon} [Alaska]."  (3) Running your macro on item (2) removes the tracked changes but leaves the mark-up in what I will call hardline.  (4) Do you have a macro to run on the item (3) version that deletes the strike-through text, but keeps the underline text as just text withno underline?
Click to expand...

Isn't that just "Accept All Changes in Document"?
 
Excellent, the macro still runs with newer Office versions, but misses the revision marks for moving text (double underline, double strikeout). This should be added in the VB code:
...
Case wdRevisionMovedFrom
rev.Range.Font.DoubleStrikeThrough = True
rev.Reject
Case wdRevisionMovedTo
rev.Range.Underline = wdUnderlineDouble
rev.Reject
...
 
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