make entries under "FILE AS" identical to those under "FULL NAME"

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Guest

When I change an entry in "FILE AS" to be the same as I have under "FULL
NAME" it keeps changing back to a different order. Also is it possible to
copy & past a whole column?
 
An answer to your question would require that you post more clearly and
include your Outlook version and preference settings for the fields in
question. Your post contains no actual information. Both "File As" and "Full
Name" are derived fields that you cannot edit directly.
 
FIRST QUESTION: My Outlook version is 2003 (11.5608.5606).
Under tools/options/preferences/contact options/default FULL NAME order is
FIRST(MIDDLE)LAST and FILE AS order is FIRST,LAST.
An example of the problem would be: Bardi Ward in the FULL NAME list is
Bardi Ward, but in the FILE AS list is Ward, Bardi, but if I open the contact
details for her then in the FULL NAME box I have Bardi Ward and in the FILE
AS box I have Bardi Ward, which is how I want them to be.
SECOND QUESTION: is "DERIVED FIELDS YOU CANNOT EDIT DIRECTLY" computer speak
for "IT IS NOT POSSIBLE TO COPY AND PASTE A WHOLE COLUMN"
Thanks for any help....David Roper

Russ Valentine said:
An answer to your question would require that you post more clearly and
include your Outlook version and preference settings for the fields in
question. Your post contains no actual information. Both "File As" and "Full
Name" are derived fields that you cannot edit directly.
--
Russ Valentine
[MVP-Outlook]
droper said:
When I change an entry in "FILE AS" to be the same as I have under "FULL
NAME" it keeps changing back to a different order. Also is it possible to
copy & past a whole column?
Click to expand...
Click to expand...
 
Getting closer.
What is a FULL NAME list? What is a FILE AS list? You have not even
specified to what view you are referring so your terms have no meaning to
us.
As a general principle, when you are expecting Outlook to parse names like
the example you post (where both names are short and neither is recognizable
as either a first or last name) you should parse the name elements directly
by placing them in the correct fields.
--
Russ Valentine
[MVP-Outlook]
droper said:
FIRST QUESTION: My Outlook version is 2003 (11.5608.5606).
Under tools/options/preferences/contact options/default FULL NAME order is
FIRST(MIDDLE)LAST and FILE AS order is FIRST,LAST.
An example of the problem would be: Bardi Ward in the FULL NAME list is
Bardi Ward, but in the FILE AS list is Ward, Bardi, but if I open the
contact
details for her then in the FULL NAME box I have Bardi Ward and in the
FILE
AS box I have Bardi Ward, which is how I want them to be.
SECOND QUESTION: is "DERIVED FIELDS YOU CANNOT EDIT DIRECTLY" computer
speak
for "IT IS NOT POSSIBLE TO COPY AND PASTE A WHOLE COLUMN"
Thanks for any help....David Roper

Russ Valentine said:
An answer to your question would require that you post more clearly and
include your Outlook version and preference settings for the fields in
question. Your post contains no actual information. Both "File As" and
"Full
Name" are derived fields that you cannot edit directly.
--
Russ Valentine
[MVP-Outlook]
droper said:
When I change an entry in "FILE AS" to be the same as I have under
"FULL
NAME" it keeps changing back to a different order. Also is it possible
to
copy & past a whole column?
Click to expand...
Click to expand...
Click to expand...
 
i believe i am referring to the CONTACTS view which has a column called FULL
NAME and one called FILE AS.
I don't know what PARSE means, so could you give me an example of the actual
steps to deal with the following example: Bardi Ward in the FULL NAME list is
Bardi Ward, but in the FILE AS list is Ward, Bardi, but if I open the contact
details for her then in the FULL NAME box I have Bardi Ward and in the FILE
AS box I have Bardi Ward, which is how I want them to be.

Also is it possible to copy and paste these whole columns mentioned above
(answer yes or no please)
Thanks for help...droper


Russ Valentine said:
Getting closer.
What is a FULL NAME list? What is a FILE AS list? You have not even
specified to what view you are referring so your terms have no meaning to
us.
As a general principle, when you are expecting Outlook to parse names like
the example you post (where both names are short and neither is recognizable
as either a first or last name) you should parse the name elements directly
by placing them in the correct fields.
--
Russ Valentine
[MVP-Outlook]
droper said:
FIRST QUESTION: My Outlook version is 2003 (11.5608.5606).
Under tools/options/preferences/contact options/default FULL NAME order is
FIRST(MIDDLE)LAST and FILE AS order is FIRST,LAST.
An example of the problem would be: Bardi Ward in the FULL NAME list is
Bardi Ward, but in the FILE AS list is Ward, Bardi, but if I open the
contact
details for her then in the FULL NAME box I have Bardi Ward and in the
FILE
AS box I have Bardi Ward, which is how I want them to be.
SECOND QUESTION: is "DERIVED FIELDS YOU CANNOT EDIT DIRECTLY" computer
speak
for "IT IS NOT POSSIBLE TO COPY AND PASTE A WHOLE COLUMN"
Thanks for any help....David Roper

Russ Valentine said:
An answer to your question would require that you post more clearly and
include your Outlook version and preference settings for the fields in
question. Your post contains no actual information. Both "File As" and
"Full
Name" are derived fields that you cannot edit directly.
--
Russ Valentine
[MVP-Outlook]
When I change an entry in "FILE AS" to be the same as I have under
"FULL
NAME" it keeps changing back to a different order. Also is it possible
to
copy & past a whole column?
Click to expand...
Click to expand...
Click to expand...
 
"Parse" means you place the name elements into their correct fields
manually. There is no "Contacts" view.
--
Russ Valentine
[MVP-Outlook]
droper said:
i believe i am referring to the CONTACTS view which has a column called
FULL
NAME and one called FILE AS.
I don't know what PARSE means, so could you give me an example of the
actual
steps to deal with the following example: Bardi Ward in the FULL NAME list
is
Bardi Ward, but in the FILE AS list is Ward, Bardi, but if I open the
contact
details for her then in the FULL NAME box I have Bardi Ward and in the
FILE
AS box I have Bardi Ward, which is how I want them to be.

Also is it possible to copy and paste these whole columns mentioned above
(answer yes or no please)
Thanks for help...droper


Russ Valentine said:
Getting closer.
What is a FULL NAME list? What is a FILE AS list? You have not even
specified to what view you are referring so your terms have no meaning to
us.
As a general principle, when you are expecting Outlook to parse names
like
the example you post (where both names are short and neither is
recognizable
as either a first or last name) you should parse the name elements
directly
by placing them in the correct fields.
--
Russ Valentine
[MVP-Outlook]
droper said:
FIRST QUESTION: My Outlook version is 2003 (11.5608.5606).
Under tools/options/preferences/contact options/default FULL NAME order
is
FIRST(MIDDLE)LAST and FILE AS order is FIRST,LAST.
An example of the problem would be: Bardi Ward in the FULL NAME list is
Bardi Ward, but in the FILE AS list is Ward, Bardi, but if I open the
contact
details for her then in the FULL NAME box I have Bardi Ward and in the
FILE
AS box I have Bardi Ward, which is how I want them to be.
SECOND QUESTION: is "DERIVED FIELDS YOU CANNOT EDIT DIRECTLY" computer
speak
for "IT IS NOT POSSIBLE TO COPY AND PASTE A WHOLE COLUMN"
Thanks for any help....David Roper

:

An answer to your question would require that you post more clearly
and
include your Outlook version and preference settings for the fields in
question. Your post contains no actual information. Both "File As" and
"Full
Name" are derived fields that you cannot edit directly.
--
Russ Valentine
[MVP-Outlook]
When I change an entry in "FILE AS" to be the same as I have under
"FULL
NAME" it keeps changing back to a different order. Also is it
possible
to
copy & past a whole column?
Click to expand...
Click to expand...
Click to expand...
 
I can't understand Russ's replies, so would someone else read our "posts",
and if possible give me some help in plain (friendly) English

Russ Valentine said:
"Parse" means you place the name elements into their correct fields
manually. There is no "Contacts" view.
--
Russ Valentine
[MVP-Outlook]
droper said:
i believe i am referring to the CONTACTS view which has a column called
FULL
NAME and one called FILE AS.
I don't know what PARSE means, so could you give me an example of the
actual
steps to deal with the following example: Bardi Ward in the FULL NAME list
is
Bardi Ward, but in the FILE AS list is Ward, Bardi, but if I open the
contact
details for her then in the FULL NAME box I have Bardi Ward and in the
FILE
AS box I have Bardi Ward, which is how I want them to be.

Also is it possible to copy and paste these whole columns mentioned above
(answer yes or no please)
Thanks for help...droper


Russ Valentine said:
Getting closer.
What is a FULL NAME list? What is a FILE AS list? You have not even
specified to what view you are referring so your terms have no meaning to
us.
As a general principle, when you are expecting Outlook to parse names
like
the example you post (where both names are short and neither is
recognizable
as either a first or last name) you should parse the name elements
directly
by placing them in the correct fields.
--
Russ Valentine
[MVP-Outlook]
FIRST QUESTION: My Outlook version is 2003 (11.5608.5606).
Under tools/options/preferences/contact options/default FULL NAME order
is
FIRST(MIDDLE)LAST and FILE AS order is FIRST,LAST.
An example of the problem would be: Bardi Ward in the FULL NAME list is
Bardi Ward, but in the FILE AS list is Ward, Bardi, but if I open the
contact
details for her then in the FULL NAME box I have Bardi Ward and in the
FILE
AS box I have Bardi Ward, which is how I want them to be.
SECOND QUESTION: is "DERIVED FIELDS YOU CANNOT EDIT DIRECTLY" computer
speak
for "IT IS NOT POSSIBLE TO COPY AND PASTE A WHOLE COLUMN"
Thanks for any help....David Roper

:

An answer to your question would require that you post more clearly
and
include your Outlook version and preference settings for the fields in
question. Your post contains no actual information. Both "File As" and
"Full
Name" are derived fields that you cannot edit directly.
--
Russ Valentine
[MVP-Outlook]
When I change an entry in "FILE AS" to be the same as I have under
"FULL
NAME" it keeps changing back to a different order. Also is it
possible
to
copy & past a whole column?
Click to expand...
Click to expand...
Click to expand...
 
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