mailing list

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guy

I want to manage a mailing list from Outlook. All I have is a bunch of email
addresses. I know that I can add each of them to the Contacts and then
create a distribution list but this is tiresome. Is there any other way of
managing a list in Outlook? Currently the list is small (25 addresses) but
could grow to several hundred.

Thanks.
 
You're asking if you can create a mailing list without adding it to your
Contacts?
No.
 
So must I add each email address to the contact list individually and then
add them to a Distribution List?

Is it possible to send an email to a Category? So if I group my contact list
by category...


Russ Valentine said:
You're asking if you can create a mailing list without adding it to your
Contacts?
No.

--
Russ Valentine
[MVP-Outlook]
guy said:
I want to manage a mailing list from Outlook. All I have is a bunch of
email addresses. I know that I can add each of them to the Contacts and
then create a distribution list but this is tiresome. Is there any other
way of managing a list in Outlook? Currently the list is small (25
addresses) but could grow to several hundred.

Thanks.
Click to expand...
Click to expand...
 
Actually, Categories would be a much better way to go than a DL. DL's can be
pretty flakey.
Once you've assigned categories to your Contacts, you can use the "By
Category" view of your Contacts Folder, select the Category Header and then
use Actions > New Message to Contact to send to all the members of the
category.
--
Russ Valentine
[MVP-Outlook]
guy said:
So must I add each email address to the contact list individually and then
add them to a Distribution List?

Is it possible to send an email to a Category? So if I group my contact
list by category...


Russ Valentine said:
You're asking if you can create a mailing list without adding it to your
Contacts?
No.

--
Russ Valentine
[MVP-Outlook]
guy said:
I want to manage a mailing list from Outlook. All I have is a bunch of
email addresses. I know that I can add each of them to the Contacts and
then create a distribution list but this is tiresome. Is there any other
way of managing a list in Outlook? Currently the list is small (25
addresses) but could grow to several hundred.

Thanks.
Click to expand...
Click to expand...
Click to expand...
 
Thanks Russ - I didn't know that trick about the Actions -> New Message once
the category was selected. I've been looking for that sort of feature for a
while.

My current "problem" is that it puts the category into the TO field and so I
cut/paste it from there to the BCC field. Any idea if you get the category
to go directly into the BCC field to avoid this manual step?

Thanks.

Russ Valentine said:
Actually, Categories would be a much better way to go than a DL. DL's can
be pretty flakey.
Once you've assigned categories to your Contacts, you can use the "By
Category" view of your Contacts Folder, select the Category Header and
then use Actions > New Message to Contact to send to all the members of
the category.
--
Russ Valentine
[MVP-Outlook]
guy said:
So must I add each email address to the contact list individually and
then add them to a Distribution List?

Is it possible to send an email to a Category? So if I group my contact
list by category...


Russ Valentine said:
You're asking if you can create a mailing list without adding it to your
Contacts?
No.

--
Russ Valentine
[MVP-Outlook]
I want to manage a mailing list from Outlook. All I have is a bunch of
email addresses. I know that I can add each of them to the Contacts and
then create a distribution list but this is tiresome. Is there any other
way of managing a list in Outlook? Currently the list is small (25
addresses) but could grow to several hundred.

Thanks.
Click to expand...
Click to expand...
Click to expand...
 
Nope. You can only cut and paste. If you want to put the recipients directly
into the BCC field, a DL will be your only option.
--
Russ Valentine
[MVP-Outlook]
guy said:
Thanks Russ - I didn't know that trick about the Actions -> New Message
once the category was selected. I've been looking for that sort of feature
for a while.

My current "problem" is that it puts the category into the TO field and so
I cut/paste it from there to the BCC field. Any idea if you get the
category to go directly into the BCC field to avoid this manual step?

Thanks.

Russ Valentine said:
Actually, Categories would be a much better way to go than a DL. DL's can
be pretty flakey.
Once you've assigned categories to your Contacts, you can use the "By
Category" view of your Contacts Folder, select the Category Header and
then use Actions > New Message to Contact to send to all the members of
the category.
--
Russ Valentine
[MVP-Outlook]
guy said:
So must I add each email address to the contact list individually and
then add them to a Distribution List?

Is it possible to send an email to a Category? So if I group my contact
list by category...


You're asking if you can create a mailing list without adding it to
your Contacts?
No.

--
Russ Valentine
[MVP-Outlook]
I want to manage a mailing list from Outlook. All I have is a bunch of
email addresses. I know that I can add each of them to the Contacts and
then create a distribution list but this is tiresome. Is there any
other way of managing a list in Outlook? Currently the list is small
(25 addresses) but could grow to several hundred.

Thanks.
Click to expand...
Click to expand...
Click to expand...
 
You can email merge to the whole category too - then you don't need BCC.

select the people you want, tools, mailmerge, select merge to Email, write
your subject line in the window that appears, Word will start up. Use the
Insert Merge Fields (NOT Word Fields) function to insert Contacts fields and
then merge to email (not Printer) - you'll need the right toolbars showing
for this.


Judy Gleeson
Acorn Training and Consulting
"we're nuts about Outlook"

www.acorntraining.com.au/productivit.htm


Russ Valentine said:
Nope. You can only cut and paste. If you want to put the recipients directly
into the BCC field, a DL will be your only option.
--
Russ Valentine
[MVP-Outlook]
guy said:
Thanks Russ - I didn't know that trick about the Actions -> New Message
once the category was selected. I've been looking for that sort of feature
for a while.

My current "problem" is that it puts the category into the TO field and so
I cut/paste it from there to the BCC field. Any idea if you get the
category to go directly into the BCC field to avoid this manual step?

Thanks.

Russ Valentine said:
Actually, Categories would be a much better way to go than a DL. DL's can
be pretty flakey.
Once you've assigned categories to your Contacts, you can use the "By
Category" view of your Contacts Folder, select the Category Header and
then use Actions > New Message to Contact to send to all the members of
the category.
--
Russ Valentine
[MVP-Outlook]
So must I add each email address to the contact list individually and
then add them to a Distribution List?

Is it possible to send an email to a Category? So if I group my contact
list by category...


You're asking if you can create a mailing list without adding it to
your Contacts?
No.

--
Russ Valentine
[MVP-Outlook]
I want to manage a mailing list from Outlook. All I have is a bunch of
email addresses. I know that I can add each of them to the Contacts and
then create a distribution list but this is tiresome. Is there any
other way of managing a list in Outlook? Currently the list is small
(25 addresses) but could grow to several hundred.

Thanks.
Click to expand...
Click to expand...
Click to expand...
 
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