Mail Merge Question with Excel

  • Thread starter Thread starter Amber
  • Start date Start date
A

Amber

I have a mail merge setup between Excel and Word, where I am having problems
with number formats. For example, the number formats I have in Excel are
seperated by commas (124,289.98) however; when merged into my table in Word,
this format does not carry over correctly. It will convert as
124289.99999999. The commas will not come througth with the merge. Is their
a way to copy number formats to ensure it's the same as the Excel document?
 
The detail is in the article. Perhaps it's the excess of detail that you
find confusing?

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org
 
Hi Amber,

In Word, ato dd a numeric picture switch to the mergefield:
.. select the field;
.. press Shift-F9 to reveal the field coding. It should look something like {MERGEFIELD MyData};
.. edit the field so that you get {MERGEFIELD MyData \# $,0.00} (or whatever other numeric format you prefer - see below);
.. position the cursor anywhere in this field and press F9 to update it;
.. run your mailmerge.

Note: The '\# 0' in the field is referred to as a numeric picture switch. Other possibilities include:
.. \# 0 for rounded whole numbers
.. \# ,0 for rounded whole numbers with a thousands separator
.. \# ,0.00 for numbers accurate to two decimal places, with a thousands separator
.. \# $,0 for rounded whole dollars with a thousands separator
.. \# $,0.00;($,0.00);'-' for currency, with brackets around negative numbers and a hyphen for 0 values


The precision of the displayed value is controilled by the '0.00'. You can use anything from '0' to '0.000000000000000'.

If you use a final ';' in the formatting switch with nothing following, (eg \# $,0.00;($,0.00);) zero values will be suppressed.
Note that this suppresses 0s resulting from empty fields and from fields containing 0s.
 
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