Mail merge labels Outlook 2003

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Guest

I am trying to produce a list of labels in Outlook 2003 contacts using Mail
Merge, which I used to do frequently in previous version of Outlook without
problem.
However, now when I reach the Mail Merge Helper screen, the option at the
bottom to Merge (in Merge data with document) is not available to me, so i
can neither select the fields i want to include in the label, nor complete
the merge itself.
Therefore how to i print a group of contact addresses as labels?
 
You should be using the mail merge toolbar for this, not the Mail Merge
Helper. Should be self explanatory there.
 
And where to i find them ail merge toolbar?
It doesn't seem to be an option in View, Toolbars

Russ Valentine said:
You should be using the mail merge toolbar for this, not the Mail Merge
Helper. Should be self explanatory there.
--
Russ Valentine
[MVP-Outlook]
Steff said:
I am trying to produce a list of labels in Outlook 2003 contacts using Mail
Merge, which I used to do frequently in previous version of Outlook without
problem.
However, now when I reach the Mail Merge Helper screen, the option at the
bottom to Merge (in Merge data with document) is not available to me, so i
can neither select the fields i want to include in the label, nor complete
the merge itself.
Therefore how to i print a group of contact addresses as labels?
Click to expand...
Click to expand...
 
And where to I find the mail merge toolbar, it doesn't seem to be an option
in View, Toolbars

Russ Valentine said:
You should be using the mail merge toolbar for this, not the Mail Merge
Helper. Should be self explanatory there.
--
Russ Valentine
[MVP-Outlook]
Steff said:
I am trying to produce a list of labels in Outlook 2003 contacts using Mail
Merge, which I used to do frequently in previous version of Outlook without
problem.
However, now when I reach the Mail Merge Helper screen, the option at the
bottom to Merge (in Merge data with document) is not available to me, so i
can neither select the fields i want to include in the label, nor complete
the merge itself.
Therefore how to i print a group of contact addresses as labels?
Click to expand...
Click to expand...
 
Yes it is.
I trust you are using a compatible version of Word.
--
Russ Valentine
[MVP-Outlook]
Steff said:
And where to I find the mail merge toolbar, it doesn't seem to be an
option
in View, Toolbars

Russ Valentine said:
You should be using the mail merge toolbar for this, not the Mail Merge
Helper. Should be self explanatory there.
--
Russ Valentine
[MVP-Outlook]
Steff said:
I am trying to produce a list of labels in Outlook 2003 contacts using Mail
Merge, which I used to do frequently in previous version of Outlook without
problem.
However, now when I reach the Mail Merge Helper screen, the option at
the
bottom to Merge (in Merge data with document) is not available to me,
so i
can neither select the fields i want to include in the label, nor
complete
the merge itself.
Therefore how to i print a group of contact addresses as labels?
Click to expand...
Click to expand...
Click to expand...
 
Have figured out that you must have meant to start the Mail Merge in Outlook,
but when Word opens up to close down the Helper and use the Mail Merge
toolbar.
I am thus doing this to select my label type, insert an address block and
then propagate labels. However when i then try and produce the labels i get
only blank pages.
I have tried the View Merged DAta button, the Merge to New Document and
Merge to Printer.
What step am i missing out?

Russ Valentine said:
Yes it is.
I trust you are using a compatible version of Word.
--
Russ Valentine
[MVP-Outlook]
Steff said:
And where to I find the mail merge toolbar, it doesn't seem to be an
option
in View, Toolbars

Russ Valentine said:
You should be using the mail merge toolbar for this, not the Mail Merge
Helper. Should be self explanatory there.
--
Russ Valentine
[MVP-Outlook]
I am trying to produce a list of labels in Outlook 2003 contacts using
Mail
Merge, which I used to do frequently in previous version of Outlook
without
problem.
However, now when I reach the Mail Merge Helper screen, the option at
the
bottom to Merge (in Merge data with document) is not available to me,
so i
can neither select the fields i want to include in the label, nor
complete
the merge itself.
Therefore how to i print a group of contact addresses as labels?
Click to expand...
Click to expand...
Click to expand...
 
List how you are constructing the merge.
Are you starting the merge from the correct Outlook folder?
--
Russ Valentine
[MVP-Outlook]
Steff said:
Have figured out that you must have meant to start the Mail Merge in Outlook,
but when Word opens up to close down the Helper and use the Mail Merge
toolbar.
I am thus doing this to select my label type, insert an address block and
then propagate labels. However when i then try and produce the labels i get
only blank pages.
I have tried the View Merged DAta button, the Merge to New Document and
Merge to Printer.
What step am i missing out?

Russ Valentine said:
Yes it is.
I trust you are using a compatible version of Word.
--
Russ Valentine
[MVP-Outlook]
Steff said:
And where to I find the mail merge toolbar, it doesn't seem to be an
option
in View, Toolbars

:

You should be using the mail merge toolbar for this, not the Mail Merge
Helper. Should be self explanatory there.
--
Russ Valentine
[MVP-Outlook]
I am trying to produce a list of labels in Outlook 2003 contacts using
Mail
Merge, which I used to do frequently in previous version of Outlook
without
problem.
However, now when I reach the Mail Merge Helper screen, the option at
the
bottom to Merge (in Merge data with document) is not available to me,
so i
can neither select the fields i want to include in the label, nor
complete
the merge itself.
Therefore how to i print a group of contact addresses as labels?
Click to expand...
Click to expand...
Click to expand...
 
In outlook contacts (with only those contacts i want to print labels for
selected), i then go Tools, Mail Merge, Mailing Labels, OK. Word then opens,
with a window about Setup, I click OK, the Mail Merge Helper opens, I close
it down using the x in the top right hand corner, and use the Mail Merge
toolbar as outlined below.

Russ Valentine said:
List how you are constructing the merge.
Are you starting the merge from the correct Outlook folder?
--
Russ Valentine
[MVP-Outlook]
Steff said:
Have figured out that you must have meant to start the Mail Merge in Outlook,
but when Word opens up to close down the Helper and use the Mail Merge
toolbar.
I am thus doing this to select my label type, insert an address block and
then propagate labels. However when i then try and produce the labels i get
only blank pages.
I have tried the View Merged DAta button, the Merge to New Document and
Merge to Printer.
What step am i missing out?

Russ Valentine said:
Yes it is.
I trust you are using a compatible version of Word.
--
Russ Valentine
[MVP-Outlook]
And where to I find the mail merge toolbar, it doesn't seem to be an
option
in View, Toolbars

:

You should be using the mail merge toolbar for this, not the Mail Merge
Helper. Should be self explanatory there.
--
Russ Valentine
[MVP-Outlook]
I am trying to produce a list of labels in Outlook 2003 contacts using
Mail
Merge, which I used to do frequently in previous version of Outlook
without
problem.
However, now when I reach the Mail Merge Helper screen, the option at
the
bottom to Merge (in Merge data with document) is not available to me,
so i
can neither select the fields i want to include in the label, nor
complete
the merge itself.
Therefore how to i print a group of contact addresses as labels?
Click to expand...
Click to expand...
Click to expand...
 
No. I asked how you constructed the merge.
List the merge fields you used.
--
Russ Valentine
[MVP-Outlook]
Steff said:
In outlook contacts (with only those contacts i want to print labels for
selected), i then go Tools, Mail Merge, Mailing Labels, OK. Word then opens,
with a window about Setup, I click OK, the Mail Merge Helper opens, I close
it down using the x in the top right hand corner, and use the Mail Merge
toolbar as outlined below.

Russ Valentine said:
List how you are constructing the merge.
Are you starting the merge from the correct Outlook folder?
--
Russ Valentine
[MVP-Outlook]
Steff said:
Have figured out that you must have meant to start the Mail Merge in Outlook,
but when Word opens up to close down the Helper and use the Mail Merge
toolbar.
I am thus doing this to select my label type, insert an address block and
then propagate labels. However when i then try and produce the labels
Click to expand...
i
get
only blank pages.
I have tried the View Merged DAta button, the Merge to New Document and
Merge to Printer.
What step am i missing out?

:

Yes it is.
I trust you are using a compatible version of Word.
--
Russ Valentine
[MVP-Outlook]
And where to I find the mail merge toolbar, it doesn't seem to be an
option
in View, Toolbars

:

You should be using the mail merge toolbar for this, not the Mail Merge
Helper. Should be self explanatory there.
Click to expand...
contacts
using
Mail
Merge, which I used to do frequently in previous version of Outlook
without
problem.
However, now when I reach the Mail Merge Helper screen, the
Click to expand...
option
at
the
bottom to Merge (in Merge data with document) is not available
Click to expand...
to
me,
so i
can neither select the fields i want to include in the label, nor
complete
the merge itself.
Therefore how to i print a group of contact addresses as labels?
Click to expand...
Click to expand...
Click to expand...
 
From Contacts I am selecting only those fields in "current view" which is
name and address in this case.
Using the Word Mail Merge toolbar I am inserting an Address Block with name,
company name and postal address.
If this doesn't give you the information you need to help me then perhaps
you could try and explain the question in greater detail.


Russ Valentine said:
No. I asked how you constructed the merge.
List the merge fields you used.
--
Russ Valentine
[MVP-Outlook]
Steff said:
In outlook contacts (with only those contacts i want to print labels for
selected), i then go Tools, Mail Merge, Mailing Labels, OK. Word then opens,
with a window about Setup, I click OK, the Mail Merge Helper opens, I close
it down using the x in the top right hand corner, and use the Mail Merge
toolbar as outlined below.

Russ Valentine said:
List how you are constructing the merge.
Are you starting the merge from the correct Outlook folder?
--
Russ Valentine
[MVP-Outlook]
Have figured out that you must have meant to start the Mail Merge in
Outlook,
but when Word opens up to close down the Helper and use the Mail Merge
toolbar.
I am thus doing this to select my label type, insert an address block and
then propagate labels. However when i then try and produce the labels i
get
only blank pages.
I have tried the View Merged DAta button, the Merge to New Document and
Merge to Printer.
What step am i missing out?

:

Yes it is.
I trust you are using a compatible version of Word.
--
Russ Valentine
[MVP-Outlook]
And where to I find the mail merge toolbar, it doesn't seem to be an
option
in View, Toolbars

:

You should be using the mail merge toolbar for this, not the Mail
Merge
Helper. Should be self explanatory there.
--
Russ Valentine
[MVP-Outlook]
I am trying to produce a list of labels in Outlook 2003 contacts
using
Mail
Merge, which I used to do frequently in previous version of Outlook
without
problem.
However, now when I reach the Mail Merge Helper screen, the option
at
the
bottom to Merge (in Merge data with document) is not available to
me,
so i
can neither select the fields i want to include in the label, nor
complete
the merge itself.
Therefore how to i print a group of contact addresses as labels?
Click to expand...
Click to expand...
Click to expand...
 
Try using "all fields" and parse your address elements individually from
Outlook's fields instead of using an Address Block.
--
Russ Valentine
[MVP-Outlook]
Steff said:
From Contacts I am selecting only those fields in "current view" which is
name and address in this case.
Using the Word Mail Merge toolbar I am inserting an Address Block with
name,
company name and postal address.
If this doesn't give you the information you need to help me then perhaps
you could try and explain the question in greater detail.


Russ Valentine said:
No. I asked how you constructed the merge.
List the merge fields you used.
--
Russ Valentine
[MVP-Outlook]
Steff said:
In outlook contacts (with only those contacts i want to print labels
for
selected), i then go Tools, Mail Merge, Mailing Labels, OK. Word then opens,
with a window about Setup, I click OK, the Mail Merge Helper opens, I close
it down using the x in the top right hand corner, and use the Mail
Merge
toolbar as outlined below.

:

List how you are constructing the merge.
Are you starting the merge from the correct Outlook folder?
--
Russ Valentine
[MVP-Outlook]
Have figured out that you must have meant to start the Mail Merge
in
Outlook,
but when Word opens up to close down the Helper and use the Mail
Merge
toolbar.
I am thus doing this to select my label type, insert an address
block and
then propagate labels. However when i then try and produce the
labels i
get
only blank pages.
I have tried the View Merged DAta button, the Merge to New Document and
Merge to Printer.
What step am i missing out?

:

Yes it is.
I trust you are using a compatible version of Word.
--
Russ Valentine
[MVP-Outlook]
And where to I find the mail merge toolbar, it doesn't seem to
be an
option
in View, Toolbars

:

You should be using the mail merge toolbar for this, not the
Mail
Merge
Helper. Should be self explanatory there.
--
Russ Valentine
[MVP-Outlook]
I am trying to produce a list of labels in Outlook 2003 contacts
using
Mail
Merge, which I used to do frequently in previous version of Outlook
without
problem.
However, now when I reach the Mail Merge Helper screen, the option
at
the
bottom to Merge (in Merge data with document) is not
available to
me,
so i
can neither select the fields i want to include in the
label, nor
complete
the merge itself.
Therefore how to i print a group of contact addresses as labels?
Click to expand...
Click to expand...
Click to expand...
 
OK that works in principle thanks (whats the point of having all these
shortcuts like Mail Merge helpers and Address Blocks if they don't work?!!!).
However, I should have around 5 pages of labels but only the first page is
producing. When i propagate labels the first page fills with blanks, then
when i go to view labels only those labels fill with addresses. Presumably i
have to produce more pages at the propagation stage somehow?

Russ Valentine said:
Try using "all fields" and parse your address elements individually from
Outlook's fields instead of using an Address Block.
--
Russ Valentine
[MVP-Outlook]
Steff said:
From Contacts I am selecting only those fields in "current view" which is
name and address in this case.
Using the Word Mail Merge toolbar I am inserting an Address Block with
name,
company name and postal address.
If this doesn't give you the information you need to help me then perhaps
you could try and explain the question in greater detail.


Russ Valentine said:
No. I asked how you constructed the merge.
List the merge fields you used.
--
Russ Valentine
[MVP-Outlook]
In outlook contacts (with only those contacts i want to print labels
for
selected), i then go Tools, Mail Merge, Mailing Labels, OK. Word then
opens,
with a window about Setup, I click OK, the Mail Merge Helper opens, I
close
it down using the x in the top right hand corner, and use the Mail
Merge
toolbar as outlined below.

:

List how you are constructing the merge.
Are you starting the merge from the correct Outlook folder?
--
Russ Valentine
[MVP-Outlook]
Have figured out that you must have meant to start the Mail Merge
in
Outlook,
but when Word opens up to close down the Helper and use the Mail
Merge
toolbar.
I am thus doing this to select my label type, insert an address
block
and
then propagate labels. However when i then try and produce the
labels
i
get
only blank pages.
I have tried the View Merged DAta button, the Merge to New Document
and
Merge to Printer.
What step am i missing out?

:

Yes it is.
I trust you are using a compatible version of Word.
--
Russ Valentine
[MVP-Outlook]
And where to I find the mail merge toolbar, it doesn't seem to
be
an
option
in View, Toolbars

:

You should be using the mail merge toolbar for this, not the
Mail
Merge
Helper. Should be self explanatory there.
--
Russ Valentine
[MVP-Outlook]
I am trying to produce a list of labels in Outlook 2003
contacts
using
Mail
Merge, which I used to do frequently in previous version of
Outlook
without
problem.
However, now when I reach the Mail Merge Helper screen, the
option
at
the
bottom to Merge (in Merge data with document) is not
available
to
me,
so i
can neither select the fields i want to include in the
label,
nor
complete
the merge itself.
Therefore how to i print a group of contact addresses as
labels?
Click to expand...
Click to expand...
Click to expand...
 
Depends on what you were selecting. When you start the merge from Outlook it
is best to use Outlook's fields.
In Outlook/Word 2002/2003 there is an extra step required to create mailing
labels. Instructions here:
http://support.microsoft.com/?kbid=284401

--
Russ Valentine
[MVP-Outlook]
Steff said:
OK that works in principle thanks (whats the point of having all these
shortcuts like Mail Merge helpers and Address Blocks if they don't
work?!!!).
However, I should have around 5 pages of labels but only the first page is
producing. When i propagate labels the first page fills with blanks, then
when i go to view labels only those labels fill with addresses. Presumably
i
have to produce more pages at the propagation stage somehow?

Russ Valentine said:
Try using "all fields" and parse your address elements individually from
Outlook's fields instead of using an Address Block.
--
Russ Valentine
[MVP-Outlook]
Steff said:
From Contacts I am selecting only those fields in "current view" which
is
name and address in this case.
Using the Word Mail Merge toolbar I am inserting an Address Block with
name,
company name and postal address.
If this doesn't give you the information you need to help me then
perhaps
you could try and explain the question in greater detail.


:

No. I asked how you constructed the merge.
List the merge fields you used.
--
Russ Valentine
[MVP-Outlook]
In outlook contacts (with only those contacts i want to print labels
for
selected), i then go Tools, Mail Merge, Mailing Labels, OK. Word
then
opens,
with a window about Setup, I click OK, the Mail Merge Helper opens,
I
close
it down using the x in the top right hand corner, and use the Mail
Merge
toolbar as outlined below.

:

List how you are constructing the merge.
Are you starting the merge from the correct Outlook folder?
--
Russ Valentine
[MVP-Outlook]
Have figured out that you must have meant to start the Mail
Merge
in
Outlook,
but when Word opens up to close down the Helper and use the Mail
Merge
toolbar.
I am thus doing this to select my label type, insert an address
block
and
then propagate labels. However when i then try and produce the
labels
i
get
only blank pages.
I have tried the View Merged DAta button, the Merge to New
Document
and
Merge to Printer.
What step am i missing out?

:

Yes it is.
I trust you are using a compatible version of Word.
--
Russ Valentine
[MVP-Outlook]
And where to I find the mail merge toolbar, it doesn't seem
to
be
an
option
in View, Toolbars

:

You should be using the mail merge toolbar for this, not
the
Mail
Merge
Helper. Should be self explanatory there.
--
Russ Valentine
[MVP-Outlook]
I am trying to produce a list of labels in Outlook 2003
contacts
using
Mail
Merge, which I used to do frequently in previous version
of
Outlook
without
problem.
However, now when I reach the Mail Merge Helper screen,
the
option
at
the
bottom to Merge (in Merge data with document) is not
available
to
me,
so i
can neither select the fields i want to include in the
label,
nor
complete
the merge itself.
Therefore how to i print a group of contact addresses as
labels?
Click to expand...
Click to expand...
Click to expand...
 
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