looking for guidance - custom appointments

  • Thread starter Thread starter Xavier
  • Start date Start date
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Xavier

Hello,

I have performed some google searches but they returned so many information
I am not sure where to begin.

In a nutshell: I have a customer where one lawyer's calendar is accessed by
5 collaborators (they add appointments). The environment is SBS 2003,
Outlook 2003 and Windows XP SP2. Calendar sharing is enabled and everything
is working fine in the standard way. Now the customer has the following
question:

is it possible to add 3 (alphanumerical) fields to any appointment made by a
collaborator in the lawyer's calendar ?
is it possible to configure Outlook in such a way that the content of these
fields would be automatically displayed (so, in addition of the meeting
subject, lcoation, date, etc...) in the standard calendar view.

I am an infrastructure guy with fairly good vba skills. I am looking for
some guidance about the best way to achieve what the customer is asking for.

Any help would be appreciated.

Thanks,

Xavier
 
is it possible to add 3 (alphanumerical) fields to any appointment made by a
collaborator in the lawyer's calendar ?
Click to expand...

Yes, that's possible.
is it possible to configure Outlook in such a way that the content of these
fields would be automatically displayed (so, in addition of the meeting
subject, lcoation, date, etc...) in the standard calendar view.
Click to expand...

No. The fields you cited are the only ones that the day/week/month view can show.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
 
Hi Sue,

Thanks for your feedback. May I ask you if the following approach would be
valid:

1. using forms to create an additional tab in the standard appointment form.
This tab would be used to populate the 3 extra fields
2. using some vba code, when the form is closed, read the content of the
field and append them to the appointment subject
3. if 1 and 2 are OK -> how should I deploy the form: on the lawyer PC or on
all PCs ?

Thanks again for your support.

Xavier



Sue Mosher said:
is it possible to add 3 (alphanumerical) fields to any appointment made by
a
collaborator in the lawyer's calendar ?
Click to expand...

Yes, that's possible.
is it possible to configure Outlook in such a way that the content of
these
fields would be automatically displayed (so, in addition of the meeting
subject, lcoation, date, etc...) in the standard calendar view.
Click to expand...

No. The fields you cited are the only ones that the day/week/month view can
show.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
 
Yes, that could work -- if you don't mind a cluttered subject line -- except don't use VBA code, but write VBScript code for the form's Item_Write event handler. The form should be published to the lawyer's Calendar folder and made the default for that folder. The users other than the lawyer will need a registry setting change to allow the code to run on their machines; see http://www.outlookcode.com/d/secforms.htm#mailboxscript

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
 
Great !

I'll dig into that immediately.

Thanks for your help.

Xavier

Yes, that could work -- if you don't mind a cluttered subject line -- except
don't use VBA code, but write VBScript code for the form's Item_Write event
handler. The form should be published to the lawyer's Calendar folder and
made the default for that folder. The users other than the lawyer will need
a registry setting change to allow the code to run on their machines; see
http://www.outlookcode.com/d/secforms.htm#mailboxscript

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
 
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