Locked Templates

  • Thread starter Thread starter Lyndsay
  • Start date Start date
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Lyndsay

I have created stationary for a client of mine, but it
needs to be used by 12,500 people without anything being
moved around and changed. How do I lock the form? How do
I make it have the capabilities to type on the form
without moving the logo and address and how can I make the
letterhead continue on multiple pages when finished with
the first page? Whew! Help!
 
create your form using the form toolbar (if it's not visible, go into View > toolbars > Forms). using the text form field, you can creat blocks for free text with x number of characters (you can mention at the section how many character field is available). Then protect your form using the protect form lock (also on the forms toolbar). Don't forget to put the logo and whatever else you want in the header of the document, so it repeats on every page.

----- Lyndsay wrote: -----

I have created stationary for a client of mine, but it
needs to be used by 12,500 people without anything being
moved around and changed. How do I lock the form? How do
I make it have the capabilities to type on the form
without moving the logo and address and how can I make the
letterhead continue on multiple pages when finished with
the first page? Whew! Help!
 
1) Put the letterhead in the first page header. Use styles that are not used
in the body of the letter.
2) Few companies want the first page letterhead to be printed on every page.
If they do, put the letterhead in the header instead of the first page
header and uncheck the page setup option of "different first page."
3) For different letterhead info on continuation pages you would use the
"different first page" setting and put the continuation material in the
"header" instead of the "first page header."
4) This is confusing; take a look at Letterhead Tips and Instructions
<URL: http://home.zebra.net/~sbarnhill/Letterhead.htm>

Then, if you plan on following Sharon's advice, you may want to insert a
continuous section break at the very beginning of your first page. Protect
the document for forms with the sections option locking only the first
section. Note that protecting a document for forms disables some common Word
functions (as well as locking the headers and footers) - even in sections
that are not protected (or locked). For many companies, simply putting the
letterhead in the header is sufficient protection -- without "protecting"
the document. Generally it takes a deliberate act to mess it up rather than
just a careless backspace. There is _no way_ in Word to protect your
letterhead from deliberate malice of a knowledgeable user. You can just make
it difficult.

Before you put out a template that is going to be used by that many users,
you owe it to yourself and your client to learn all about styles because
nothing should be formatted in your template except through styles.
--

Charles Kenyon

Word New User FAQ & Web Directory:
<URL: http://addbalance.com/word/index.htm>

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide)
<URL: http://addbalance.com/usersguide/index.htm>

See also the MVP FAQ: <URL: http://www.mvps.org/word/> which is awesome!
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