links

  • Thread starter Thread starter Rick
  • Start date Start date
R

Rick

In 2002, if you have a presentation that lost its link it
will ask you if you want to locate it yourself. By saying
yes you can locate it then hit okay. It automaticallly
lionks it back. In 2003 that function does not appear.
Where is it or how do you complete this task. Surely you
do not have to reinsert the movie or file again, do you?

Rick
 
That function was removed in PowerPoint 2003. Yes, you do have to delete it and
reinsert it. When creating a new presentation it's a good practice to start by
creating a folder for it. Put copies of all of the files that you plan to use
in the presentation in the folder. Then begin to create your presentation and
save it to the same folder. Never link to a file that is not already in the
presentation folder. This will save you from many agonies, both in PowerPoint
2002 and 2003, especially if you plan to distribute your presentation to other
computers.
 
Well, that's not what I wanted to hear! Anyhow, thanks
for replying.

Since you took time perhaps you can discuss this further
with me. I agree what you are saying about the folders.
In fact, I do this all the time. However, when I give it
to the sales force they like to create their own
depending on the situation. If they take my version and
create their own, they normally create a folder on their
desktop. As you probably are anticipasting, the problem
occurs when they give it to somone else and even though
the files are in the folder it looks for the location of
the files, which is someones desktop and the error comes
up that it can't find the file.

What I try to preach is to create a presentation on their
C: that way it's always consistent (the native or exact
root). This way whomever they give it to can simply save
it to their hard drive and the files all link the same.


Does this make sense?

Rick
 
As long as all of the files originate and *stay* in a common folder, they
*should* work if they are moved. However, rules always have exceptions. For
example, PowerPoint 2003 has a limit for the number of characters in the path to
a movie. I think it's 128 characters/bytes. You might want to look at the
following:

Sounds/Movies don't play, images disappear or links break when I move or email a
presentation
http://www.rdpslides.com/pptfaq/FAQ00155.htm
 
Well, that's not what I wanted to hear! Anyhow, thanks
for replying.
Click to expand...

Anesthetics to dull the pain:

We have an inexpensive ($20) version upgrade to our PPTools Starter Set (
http://starterset.pptools.com ) that lets you edit links, among other things.

I think Shyam's Toolbox (www.mvps.org/skp/) has something similar.

If you're of the VBA/Do It Yourself persuasion, there's this:

Show me the link and let me edit it
http://www.rdpslides.com/pptfaq/FAQ00433.htm

Or our FixLinks addin at http://www.pptools.com for a more automated solution.

But ...
Since you took time perhaps you can discuss this further
with me. I agree what you are saying about the folders.
In fact, I do this all the time. However, when I give it
to the sales force they like to create their own
depending on the situation. If they take my version and
create their own, they normally create a folder on their
desktop. As you probably are anticipasting, the problem
occurs when they give it to somone else and even though
the files are in the folder it looks for the location of
the files, which is someones desktop and the error comes
up that it can't find the file.
Click to expand...

If the presentation's created using media files in the same folder as the ppt
and if the media files and PPT file stay together in the same folder -- any
folder -- thereafter, it shouldn't matter what folder it is or where.

My guess is that the sales force is passing along the PPT but not the media
files. That won't work. As you already know all too well. said:
What I try to preach is to create a presentation on their
C: that way it's always consistent (the native or exact
root). This way whomever they give it to can simply save
it to their hard drive and the files all link the same.

Does this make sense?

Rick
Click to expand...

--
Steve Rindsberg, PPT MVP
PPT FAQ: www.pptfaq.com
PPTools: www.pptools.com
================================================
Featured Presenter, PowerPoint Live 2004
October 10-13, San Diego, CA www.PowerPointLive.com
================================================
 
Back
Top