Linking and auto updating several documents

  • Thread starter Thread starter Jan
  • Start date Start date
J

Jan

I work in a school and we have several different documents
which use the same info (ie pupil/staff numbers, diaries,
school details used are all used in the prospectus,
Governors report, Head's report etc).
Is there a way of creating a master file/document which
will then be auto-updated in all the other documents which
use the same information. I have tried inserting the file
using the "insert object" option and ticking auto-update
but this seems to put the information in the format of a
picture and therefore it doesnt work on multi-page objects
or objects which span the full width of the page.
 
Don't use Insert | Object. Use Insert | File using the Insert as Link
choice. This will insert the file as an IncludeText field. When you update
the field, it will reflect changes in the linked file. If you want to have
several chunks of information in a single file, you can bookmark them and
link to just the bookmarked portion (using the Range button in the Insert
File dialog).

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.
 
Is this also possible with AutoText.

My intention is to have a document that when opened updates itself with the
latest autotext entry

Jens Agerskov
www.dencore.dk
 
Yes, if you use an AutoText field instead of just inserting the AutoText
entry.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.
 
Thankyou
-----Original Message-----
Don't use Insert | Object. Use Insert | File using the Insert as Link
choice. This will insert the file as an IncludeText field. When you update
the field, it will reflect changes in the linked file. If you want to have
several chunks of information in a single file, you can bookmark them and
link to just the bookmarked portion (using the Range button in the Insert
File dialog).

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.



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