Limit on number of saved message in sent folder

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I have been an Outlook user for a long time and run a business. It seems
that my sent folder has not saved all my messages from more than about a
month ago. It is important that I can retrieve my sent messages from many
years ago. Is this a bug or do I need to set something to keep it from
limiting how long or how many it will save?
 
beachlady1948 said:
I have been an Outlook user for a long time and run a business. It
seems that my sent folder has not saved all my messages from more
than about a month ago. It is important that I can retrieve my sent
messages from many years ago. Is this a bug or do I need to set
something to keep it from limiting how long or how many it will save?
Click to expand...

Depending on Outlook version, which you don't mention, there may be a limit
of 16,384 or 65,536 messages in the Sent Items folder.
 
I think I did at one time but it has been a while. I can only find sent
messages back for about 6 weeks.
 
Check the date on your archive.pst and also check your views to ensure you're
not filtering.
 
The only archive.pst I can find on my machine is dated today. That won't
help me, will it?
 
That date should be the modified date which likely means the archive file is
current. You may want to open that and check for your missing email.
 
Is it a file I can just open with a text editor or do I need to use the
import (or some other feature) in Outlook?

By the way, thanks for your help.
 
Open it in Outlook.

--
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. All
unsolicited mail sent to my personal account will be deleted without
reading.

After furious head scratching, beachlady1948 asked:

| Is it a file I can just open with a text editor or do I need to use
| the import (or some other feature) in Outlook?
|
| By the way, thanks for your help.
|
| "K. Orland" wrote:
|
|| That date should be the modified date which likely means the archive
|| file is current. You may want to open that and check for your
|| missing email.
||
|| --
|| Kathleen Orland
||
|| http://www.howto-outlook.com/
||
||
||
|| "beachlady1948" wrote:
||
||| The only archive.pst I can find on my machine is dated today. That
||| won't help me, will it?
|||
||| "K. Orland" wrote:
|||
|||| Check the date on your archive.pst and also check your views to
|||| ensure you're not filtering.
||||
|||| --
|||| Kathleen Orland
||||
|||| http://www.howto-outlook.com/
||||
||||
||||
|||| "beachlady1948" wrote:
||||
||||| I think I did at one time but it has been a while. I can only
||||| find sent messages back for about 6 weeks.
|||||
||||| "K. Orland" wrote:
|||||
|||||| Have you archived your emails?
|||||| --
|||||| Kathleen Orland
||||||
|||||| http://www.howto-outlook.com/
||||||
||||||
||||||
|||||| "beachlady1948" wrote:
||||||
||||||| I believe I have Outlook 2003 and it isn't keeping even 16,000.
|||||||
||||||| "Brian Tillman" wrote:
|||||||
||||||||
||||||||| I have been an Outlook user for a long time and run a
||||||||| business. It seems that my sent folder has not saved all my
||||||||| messages from more than about a month ago. It is important
||||||||| that I can retrieve my sent messages from many years ago. Is
||||||||| this a bug or do I need to set something to keep it from
||||||||| limiting how long or how many it will save?
||||||||
|||||||| Depending on Outlook version, which you don't mention, there
|||||||| may be a limit of 16,384 or 65,536 messages in the Sent Items
|||||||| folder. --
|||||||| Brian Tillman
 
I found the archive...pst files/folder and, indeed, there were my old sent
messages.
Thanks to all of you for your responses and help. It is much appreciated.
This can be closed.
 
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