Large file size

  • Thread starter Thread starter keighla
  • Start date Start date
K

keighla

I have a Word Doc with thats about 40 pages long with
about 20 screen shots, and the file is 8 MB!! Another
word doc I received has 300 pages and many screen shots,
but is only 13 MB. That doesn't make sense. I have my
autosave, track changes, etc turned off. Having pictures
as links in this document is not an alternative. I have
tried to set my default to MS Photo Editor under
Tools/Options, and am unable to get it to pull up in the
doc.

Please help me reduce my file size!!
 
A couple of things you can do off hand:

1. Click the "Tools" menu, select "Options", click the "Save" TAB and
uncheck the "Allow fast saves" option. You can also turn off "Allow
background saves" too. Save your document and see if that helped. If not,
try doing a "File", "Save as" and give it another name, then check out the
file size. One other minor thing is to click "File", "Properties" and on
the "Summary" TAB at the bottom left, uncheck the Save preview picture" box.
Save your document and see if that helped.

2. As far as the graphics (screen shots) are concerned - "How were they put
into Word?" Did you copy and paste images in? If so, this is the real
problem. You should always save your screen captures in a graphics program
like MS Photo Editor, then save them as JPGs, then do "Insert", "Picture",
"From file" in Word.

Let us know if either or all of these things help.
 
There are a number of reasons for excessive file size, including:

1. Fast Saves: Disable this at on the Save tab of Tools | Options.

2. Preview Picture: Clear the check box on the Summary tab of File |
Properties.

3. Versions (File | Versions): Make sure "Automatically save version on
close" is not turned on.

4. Revisions (Tools | Track Changes):
Highlight Changes: Make sure "Highlight changes on screen" is turned on.
Accept/Reject Changes: If "Accept All" or "Reject All" is available then
revisions are present; accept or reject all changes, then turn Track Changes
off.

5. Embedded True Type fonts (Tools | Options | Save); embedding fonts should
be avoided wherever possible.

6. Embedded graphics: When feasible, it is preferable to link the graphics.

7. Document corruption: See
http://www.mvps.org/word/FAQs/AppErrors/CorruptDoc.htm.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.
 
Hi keighla,

How did you create the screen shots?
What kind of image quality will you accept as a minimum?

Just to check, to make sure the problem is caused by the pictures:
Make a copy of your document, delete all pictures, save it.
How big is it now?

--
Cheers!
_______________________________________
Jean-Guy Marcil - Word MVP
(e-mail address removed)
Word MVP site: http://www.word.mvps.org
 
how does one link to graphics, and still have them show
as graphics (as opposed to a hyperlink)..on the word
document??
 
The trick to linking graphic files is to make sure the link will always be
there (same path to same file). If you are transporting a file around,
linking doesn't really buy you anything because you need to take the
document and all linked files with you, but if it is staying on a network
server, for instance, it might benefit you. It is much easier (obviously)
if you put the graphic images in the same folder as your Word document.

To link a graphic, click "Insert", "Picture", "From file", browse to your
folder with your graphics, select the graphic, then depending on your
version do one of the following:

1. Older versions - there is a "Link" checkbox on the dialog box
2. Newer versions - you need to click the arrow next to the "Insert" button
and click "Link to file"

The default is to imbed the graphic. If you want it linked, you need to
tell Word to do it. The other nice thing besides reduced file size of Word
is that if for any reason you need to update your graphic (like a new
picture), as long as the file name is the same and the link is the same, the
Word document will have the latest graphic image(s) next time you open it.

Hope this helps!
 
Thanks that little arrow is what i was missing on insert..
however, there is also an option "link and imbed", in my
word 2003... what does that do? (ie when i mouseover the
arrow there are more options than the two... can I
update the graphics if need be, or perhaps go from a
thumnail versino to a published version by changing the
images in my image file? i don't see a hyperlink with
this feature..or anything like that? perhaps i could use
thumnails and not have the image file, but when it is
there, it would show the real images, or ???
thanks
 
Best I can tell (from looking this same thing up awhile back) is that the
"Insert and Link" option allows you to "change your mind" later and just
have it linked. Try this to see what I mean:

1. Click "Insert", "Picture", "From file", browse to an image, select it,
click the arrow and select "Link to file".
2. Click "Insert", "Picture", "From file", browse to another image, select
it, click the arrow and select "Insert and Link".
3. Click the "Edit" menu and select "Links".

If you click on each item to see what is different, you will see that the
"Save picture in document" is checked for the second one, but not the first
one. This means that the first one is "truly" linked, while the second one
is really "imbedded". However, if you choose to uncheck the check box, it
will now be linked. If you just clicked the "Insert" button and later
decided you wanted to change your mind, you would need to delete the image
and reinsert it clicking the "Insert and Link" option to give you a choice.

Hope this helps!
 
I tried the your suggestions, and am still having
issues. Here's what I did:

1. Cut the image out of the document
2. Paste the image into MS Photo Editor
3. Clicked properties, and changed the color from True
color 24 bit to 256 8 bit.
4. Saved the file as a jpeg
5. In my word doc, Insert/File and brought in JPEG.

By doing this, my file size actually increased. Fast
saves, track changes, etc is turned off.

Any more assistance would be much appreciated!

Thank you.
-----Original Message-----
A couple of things you can do off hand:

1. Click the "Tools" menu, select "Options", click the "Save" TAB and
uncheck the "Allow fast saves" option. You can also turn off "Allow
background saves" too. Save your document and see if that helped. If not,
try doing a "File", "Save as" and give it another name, then check out the
file size. One other minor thing is to
Click to expand...
click "File", "Properties" and on
 
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