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oe

I have set up a template for address labels in Word 2003 and use my Outlook
database to insert individual addresses when required.

Each label has a left indentation of 1 cm and the cell is centre-aligned in
Table Properties.

When I insert an address, this works fine except that an extra line is
inserted which throws the address up one row and I have to delete this line
for the address to be positioned correctly in the centre of the label.

Is it possible to avoid this extra line, please?
 
Remove the empty paragraphs from the mail merge main document before
merging.

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Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

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all may benefit.
 
Thanks Suzanne but I am not doing a mail merge. When I type a letter, I just
want one label for the envelope. As I send letters to individuals quite
often, I use the addresses as I need them from Outlook.

I have set up the correct size label and insert the address onto the next
label on the sheet; I then close the document without saving, ready for the
next time.

Not sure if I've explained that very well!

TIA

ab
 
In that case, delete the extra paragraphs in your template/document.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.
 
I have been doing that - I just wondered if there is a way to insert the
address without the extra paragraph being inserted.

The template just has a 'paragraph' mark in the centre of the cell - which
is how I want it. I then press "Insert address" from the little book icon
and choose the address I need.

I have checked in Outlook on the 'mailing address' and there is no extra
paragraph at the end of the address.

Perhaps I will just have to delete the extra paragraph every time!
 
In that case, I can't help. Since I don't use Outlook for mail, I can't use
the Outlook address book, so I have no experience with this.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.
 
If you are calling addresses from Outlook Contacts, then copy the following
to a Word document and save it as an autotext entry called AddressLayout
(all one word)

{<PR_GIVEN_NAME> <PR_SURNAME>
}{<PR_COMPANY_NAME>
}{<PR_POSTAL_ADDRESS>}



See also http://www.gmayor.com/Macrobutton.htm

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Graham Mayor - Word MVP

My web site www.gmayor.com

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