Labels for appointments

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Guest

Is it possible to automate the Labelling of appointments.
for example can i set an automatic colour for a specific category or type of
appointment?
we have 2003 for outlook and exchange.
Thanks
Tony
 
You can use views to set them, but they only display when you use the view.

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)
Author, Google and Other Search Engines (Visual QuickStart Guide)



Join OneNote Tips mailing list: http://www.onenote-tips.net/
 
Thanks but i am not sure what you mean - i may have not been clear in what i
meant.

If i enter an appointment under a specific category for example how can i
set the calender to show all appointments for that category in, for example,
brown?

Diane Poremsky said:
You can use views to set them, but they only display when you use the view.

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)
Author, Google and Other Search Engines (Visual QuickStart Guide)



Join OneNote Tips mailing list: http://www.onenote-tips.net/


Tony Houston said:
Is it possible to automate the Labelling of appointments.
for example can i set an automatic colour for a specific category or type
of
appointment?
we have 2003 for outlook and exchange.
Thanks
Tony
Click to expand...
Click to expand...
 
Use Automatic Formatting and set your criteria using the options in the
dialog box.

For instance, I changed one of my labels to Sports and Entertainment, and
set the criteria for Contains Dodgers,Braves,Lakers,Packers,Rams, etc. - If
I then enter an appointment (calendar-updates in this case) all of the items
that have those words in them show in the specified color.

--
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. All
unsolicited mail sent to my personal account will be deleted without
reading.

After furious head scratching, Tony Houston asked:

| Thanks but i am not sure what you mean - i may have not been clear in
| what i meant.
|
| If i enter an appointment under a specific category for example how
| can i set the calender to show all appointments for that category in,
| for example, brown?
|
| "Diane Poremsky [MVP]" wrote:
|
|| You can use views to set them, but they only display when you use
|| the view.
||
|| --
|| Diane Poremsky [MVP - Outlook]
|| Author, Teach Yourself Outlook 2003 in 24 Hours
|| Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)
|| Author, Google and Other Search Engines (Visual QuickStart Guide)
||
||
||
|| Join OneNote Tips mailing list: http://www.onenote-tips.net/
||
||
|| message ||| Is it possible to automate the Labelling of appointments.
||| for example can i set an automatic colour for a specific category
||| or type of
||| appointment?
||| we have 2003 for outlook and exchange.
||| Thanks
||| Tony
 
Thanks for your help. I understand what you say but must be doing something
wrong. Just for clarity i right click on appointment and select Automatic
Formatting, add a rule for this view(called say education). Select a label
(say business). click conditions, search for word (say Basic) in subject
field, click more choises tab and select category (say education) and click
OK.
Nothing appears to happen Does the search for word have to be exact or can
you use wildcards?
Will this then up date all appointments previous;y created with above
criteria.

Sorry to be a pain but would like to get this right.
Thanks
 
Create a custom view (http://www.outlook-tips.net/howto/custom_views.htm)
and set up an automatic formatting rule to use a label color on all items
meeting specific conditions - categories or whatever. As long as the view is
active, the items will be displayed with that color label.

The filter does not accept wildcards, but it uses partial words if you
choose 'contains' as the condition.

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)
Author, Google and Other Search Engines (Visual QuickStart Guide)



Join OneNote Tips mailing list: http://www.onenote-tips.net/


Tony Houston said:
Thanks for your help. I understand what you say but must be doing
something
wrong. Just for clarity i right click on appointment and select Automatic
Formatting, add a rule for this view(called say education). Select a
label
(say business). click conditions, search for word (say Basic) in subject
field, click more choises tab and select category (say education) and
click
OK.
Nothing appears to happen Does the search for word have to be exact or
can
you use wildcards?
Will this then up date all appointments previous;y created with above
criteria.

Sorry to be a pain but would like to get this right.
Thanks

Milly Staples said:
Use Automatic Formatting and set your criteria using the options in the
dialog box.

For instance, I changed one of my labels to Sports and Entertainment, and
set the criteria for Contains Dodgers,Braves,Lakers,Packers,Rams, etc. -
If
I then enter an appointment (calendar-updates in this case) all of the
items
that have those words in them show in the specified color.

--
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. All
unsolicited mail sent to my personal account will be deleted without
reading.

After furious head scratching, Tony Houston asked:

| Thanks but i am not sure what you mean - i may have not been clear in
| what i meant.
|
| If i enter an appointment under a specific category for example how
| can i set the calender to show all appointments for that category in,
| for example, brown?
|
| "Diane Poremsky [MVP]" wrote:
|
|| You can use views to set them, but they only display when you use
|| the view.
||
|| --
|| Diane Poremsky [MVP - Outlook]
|| Author, Teach Yourself Outlook 2003 in 24 Hours
|| Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)
|| Author, Google and Other Search Engines (Visual QuickStart Guide)
||
||
||
|| Join OneNote Tips mailing list: http://www.onenote-tips.net/
||
||
|| message ||| Is it possible to automate the Labelling of appointments.
||| for example can i set an automatic colour for a specific category
||| or type of
||| appointment?
||| we have 2003 for outlook and exchange.
||| Thanks
||| Tony
Click to expand...
Click to expand...
 
I too have this question, and these answers aren't clear to me, I am not a
technical genius, but almost there.
I want to attach a label color to my categories, so that when I enter new
appointments and select the category they should be in, it will automatically
attach that color label to them. I am not understanding from these replies
exactly how to do that. Can anyone clarify it?
Thank you.

Diane Poremsky said:
Create a custom view (http://www.outlook-tips.net/howto/custom_views.htm)
and set up an automatic formatting rule to use a label color on all items
meeting specific conditions - categories or whatever. As long as the view is
active, the items will be displayed with that color label.

The filter does not accept wildcards, but it uses partial words if you
choose 'contains' as the condition.

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)
Author, Google and Other Search Engines (Visual QuickStart Guide)



Join OneNote Tips mailing list: http://www.onenote-tips.net/


Tony Houston said:
Thanks for your help. I understand what you say but must be doing
something
wrong. Just for clarity i right click on appointment and select Automatic
Formatting, add a rule for this view(called say education). Select a
label
(say business). click conditions, search for word (say Basic) in subject
field, click more choises tab and select category (say education) and
click
OK.
Nothing appears to happen Does the search for word have to be exact or
can
you use wildcards?
Will this then up date all appointments previous;y created with above
criteria.

Sorry to be a pain but would like to get this right.
Thanks

Milly Staples said:
Use Automatic Formatting and set your criteria using the options in the
dialog box.

For instance, I changed one of my labels to Sports and Entertainment, and
set the criteria for Contains Dodgers,Braves,Lakers,Packers,Rams, etc. -
If
I then enter an appointment (calendar-updates in this case) all of the
items
that have those words in them show in the specified color.

--Â
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. All
unsolicited mail sent to my personal account will be deleted without
reading.

After furious head scratching, Tony Houston asked:

| Thanks but i am not sure what you mean - i may have not been clear in
| what i meant.
|
| If i enter an appointment under a specific category for example how
| can i set the calender to show all appointments for that category in,
| for example, brown?
|
| "Diane Poremsky [MVP]" wrote:
|
|| You can use views to set them, but they only display when you use
|| the view.
||
|| --
|| Diane Poremsky [MVP - Outlook]
|| Author, Teach Yourself Outlook 2003 in 24 Hours
|| Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)
|| Author, Google and Other Search Engines (Visual QuickStart Guide)
||
||
||
|| Join OneNote Tips mailing list: http://www.onenote-tips.net/
||
||
|| message ||| Is it possible to automate the Labelling of appointments.
||| for example can i set an automatic colour for a specific category
||| or type of
||| appointment?
||| we have 2003 for outlook and exchange.
||| Thanks
||| Tony
Click to expand...
Click to expand...
Click to expand...
 
Hello
I figured it out....in 2003, if you are in the Calendar view and right click
then go to Automatic Formating, there it lets you choose the Category and
apply a formatting rule to it (adding the label). For those interested,
open Automatic Formatting, choose ADD, name it whatever you want, say
Birthday, choose the label you want associated with birthdays, then click on
Conditions and on the 2nd tab (More Choices Tab) click Categories and select
Birthdays. That is it, click OK to get out of it and when you get back to
the first box, you can add the rest following the same steps.

bnc said:
I too have this question, and these answers aren't clear to me, I am not a
technical genius, but almost there.
I want to attach a label color to my categories, so that when I enter new
appointments and select the category they should be in, it will automatically
attach that color label to them. I am not understanding from these replies
exactly how to do that. Can anyone clarify it?
Thank you.

Diane Poremsky said:
Create a custom view (http://www.outlook-tips.net/howto/custom_views.htm)
and set up an automatic formatting rule to use a label color on all items
meeting specific conditions - categories or whatever. As long as the view is
active, the items will be displayed with that color label.

The filter does not accept wildcards, but it uses partial words if you
choose 'contains' as the condition.

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)
Author, Google and Other Search Engines (Visual QuickStart Guide)



Join OneNote Tips mailing list: http://www.onenote-tips.net/


Tony Houston said:
Thanks for your help. I understand what you say but must be doing
something
wrong. Just for clarity i right click on appointment and select Automatic
Formatting, add a rule for this view(called say education). Select a
label
(say business). click conditions, search for word (say Basic) in subject
field, click more choises tab and select category (say education) and
click
OK.
Nothing appears to happen Does the search for word have to be exact or
can
you use wildcards?
Will this then up date all appointments previous;y created with above
criteria.

Sorry to be a pain but would like to get this right.
Thanks

:

Use Automatic Formatting and set your criteria using the options in the
dialog box.

For instance, I changed one of my labels to Sports and Entertainment, and
set the criteria for Contains Dodgers,Braves,Lakers,Packers,Rams, etc. -
If
I then enter an appointment (calendar-updates in this case) all of the
items
that have those words in them show in the specified color.

--Â
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. All
unsolicited mail sent to my personal account will be deleted without
reading.

After furious head scratching, Tony Houston asked:

| Thanks but i am not sure what you mean - i may have not been clear in
| what i meant.
|
| If i enter an appointment under a specific category for example how
| can i set the calender to show all appointments for that category in,
| for example, brown?
|
| "Diane Poremsky [MVP]" wrote:
|
|| You can use views to set them, but they only display when you use
|| the view.
||
|| --
|| Diane Poremsky [MVP - Outlook]
|| Author, Teach Yourself Outlook 2003 in 24 Hours
|| Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)
|| Author, Google and Other Search Engines (Visual QuickStart Guide)
||
||
||
|| Join OneNote Tips mailing list: http://www.onenote-tips.net/
||
||
|| message ||| Is it possible to automate the Labelling of appointments.
||| for example can i set an automatic colour for a specific category
||| or type of
||| appointment?
||| we have 2003 for outlook and exchange.
||| Thanks
||| Tony
Click to expand...
Click to expand...
Click to expand...
 
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