Labeling Single Occurance in 2007

  • Thread starter Thread starter Susurration
  • Start date Start date
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Susurration

I have a calendar set up for potential classes as a series.
When using Outlook 2003, I was able to label these red for confirmed
classes, and then yellow for cancelled classes, without changing the entire
series.

When I switched to Outlook 2007, all the ones that were previously red
remained so, but now I can't change any new confirmed classes to red without
changing the entire series. Is there some way of doing this that I missed?
It is so convenient for myself and for the instructors to just look for the
red events to see there is indeed, a class. Not having this available is
very inconvenient.
 
I have a calendar set up for potential classes as a series.
When using Outlook 2003, I was able to label these red for confirmed
classes, and then yellow for cancelled classes, without changing the
entire
series.

When I switched to Outlook 2007, all the ones that were previously red
remained so, but now I can't change any new confirmed classes to red
without
changing the entire series. Is there some way of doing this that I
missed?
It is so convenient for myself and for the instructors to just look for
the
red events to see there is indeed, a class. Not having this available is
very inconvenient.
Click to expand...

In Outlook 2003, colors were controlled by labels and labels were assignable
to the individual occurrences of recurring appointments. In Outlook 2007,
colors are controlled by categories and those are series-wide and cannot be
applied to individual occurrences. Categories were series-wide in Outlook
2003 as well.
 
Brian Tillman said:
In Outlook 2003, colors were controlled by labels and labels were assignable
to the individual occurrences of recurring appointments. In Outlook 2007,
colors are controlled by categories and those are series-wide and cannot be
applied to individual occurrences. Categories were series-wide in Outlook
2003 as well.
Click to expand...


Is there any alternate ways to highlight single occurances in some form?
This was a necessary feature in 2003, I may have see if I can switch back to
2003 otherwise.
 
Is there any alternate ways to highlight single occurances in some form?
This was a necessary feature in 2003, I may have see if I can switch back
to
2003 otherwise.
Click to expand...

I don't know of any. Sorry.
 
Copy them so they break out of the recurrence and change the category of the
single event. Or make individual events, not recurring. (Either make in
Excel or make recurring in outlook, export to excel then import to convert
to individual events.)

--
Diane Poremsky [MVP - Outlook]





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Diane Poremsky said:
Copy them so they break out of the recurrence and change the category of the
single event. Or make individual events, not recurring. (Either make in
Excel or make recurring in outlook, export to excel then import to convert
to individual events.)
Click to expand...

Export here, import back again? SO not an elegant solution!

I commented as much on another thread on the same basic topic:

"In Outlook 2003, you could set up a recurring calendar item - obviously
saves time over setting up individual calendar events - and tag the series
with a colored-coded category. THEN, you could open up each instance of a
recurrence and change the category color.

Sounds rather idiosyncratic but... I relied heavily on this functionality in
my small business. I'd set up A-B-C-D series with a color like 'important'.
Date A would arrive and I'd know I needed to follow up with Person 1. Once
that communication was satisfied, I could change the category color to 'none'
which told me that the matter was resolved. Date B would arrive, and I'd
repeat the process.

It was one of the many little ways I used Outlook's calendar function as a
running to-do list (more than Tasks, I must admit).

Now I see Outlook 2007 has consolidated the category functions across
Calendar, Contacts, Tasks, etc, dramatically expanding the category choices -
which is great. So, with one hand they giveth and with the other they taketh
away. Not cool. I want a patch!"
 
Well, no you didn't apply color categories in Outlook 2003 because it did
not support them - it’s a feature new to outlook 2007. If you applied
colors, you used labels.

FWIW, there shouldn't be a need to make appointments as finished - when the
time has passed the appointment is finished unless you skipped out on it.
If you just need reminders to follow up with no set time period for the
meeting, you should be using tasks.



--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

You can access this newsgroup by visiting
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newsreader to msnews.microsoft.com.
 
On-Site MassageWorks said:
Export here, import back again? SO not an elegant solution!

I commented as much on another thread on the same basic topic:

"In Outlook 2003, you could set up a recurring calendar item - obviously
saves time over setting up individual calendar events - and tag the series
with a colored-coded category. THEN, you could open up each instance of a
recurrence and change the category color.

Sounds rather idiosyncratic but... I relied heavily on this functionality in
my small business. I'd set up A-B-C-D series with a color like 'important'.
Date A would arrive and I'd know I needed to follow up with Person 1. Once
that communication was satisfied, I could change the category color to 'none'
which told me that the matter was resolved. Date B would arrive, and I'd
repeat the process.

It was one of the many little ways I used Outlook's calendar function as a
running to-do list (more than Tasks, I must admit).

Now I see Outlook 2007 has consolidated the category functions across
Calendar, Contacts, Tasks, etc, dramatically expanding the category choices -
which is great. So, with one hand they giveth and with the other they taketh
away. Not cool. I want a patch!"
Click to expand...
 
We used Outlook 2003 in a similiar fashion to color code appointments/events
using the labels feature. Since MS saw fit to remote this capability, our
solution was to remove Outlook 2007 and reinstall 2003. It taught us a
valuable lesson - when MS comes out with a new version, don't use analyze the
new features, but also ensure they did not change or delete a feature that we
are relying on. After this problem and others with upgrading to new MS
products, our IT Manager has directed us to look at other developers/vendors
other than MS
 
Outlook 2003's labels are very different than Outlook 2007's color
categories. Categories have always worked for all items in the series, even
in 2003. Labels were only in 2002/2003 and are not available in 2007.

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point your
newsreader to msnews.microsoft.com.
 
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