Job title field not visible in mail merge via outlook contacts

  • Thread starter Thread starter Stringbean
  • Start date Start date
S

Stringbean

I am trying to use my Outlook Contacts to merge to a word document and cannot
see the 'Job Title' field to use as part of the mail merge. I have vital
information in this field that needs to go in the letter. Can anyone give me
advice please.
 
Not without knowing your versions and the precise steps you are using. As a
general rule, if you need to use your Outlook fields, start the merge from
Outlook, not Word.
 
Hi,

I am using Outlook 2003. When I am attempting to merge the Job Title field
into the mail merge function (document type: labels), I get a blank for that
field.
I can manually add other fields to the Address block, but this field seems
not to be able to be added.

Can you provide any information about how to add this field.

Thanks,

Tiana

Russ Valentine said:
Not without knowing your versions and the precise steps you are using. As a
general rule, if you need to use your Outlook fields, start the merge from
Outlook, not Word.
--
Russ Valentine
[MVP-Outlook]
Stringbean said:
I am trying to use my Outlook Contacts to merge to a word document and
cannot
see the 'Job Title' field to use as part of the mail merge. I have vital
information in this field that needs to go in the letter. Can anyone give
me
advice please.
Click to expand...
Click to expand...
 
I have the same problem: the precise steps are the ones outlined by
Microsoft on their page about the schdmapi.dll error.

Using Office 2003, I am selecting an Outlook address book, then attempting
to add fields manually on the screen that says "Arrange your labels." I am
choosing "More items". Then insert address fields. Then choosing Job title
from the list.

Then I update all labels. I proceed through to the end of the 6 steps. I
edit
individual labels and all field come up accept the Job title field.

Your help with this would much appreciated.

Best,

Tiana



Russ Valentine said:
Not without knowing your versions and the precise steps you are using. As a
general rule, if you need to use your Outlook fields, start the merge from
Outlook, not Word.
--
Russ Valentine
[MVP-Outlook]
Stringbean said:
I am trying to use my Outlook Contacts to merge to a word document and
cannot
see the 'Job Title' field to use as part of the mail merge. I have vital
information in this field that needs to go in the letter. Can anyone give
me
advice please.
Click to expand...
Click to expand...
 
State how you are selecting the title and whether you are using Word's
fields or Outlook's.
--
Russ Valentine
[MVP-Outlook]
Tiana said:
Hi,

I am using Outlook 2003. When I am attempting to merge the Job Title
field
into the mail merge function (document type: labels), I get a blank for
that
field.
I can manually add other fields to the Address block, but this field seems
not to be able to be added.

Can you provide any information about how to add this field.

Thanks,

Tiana

Russ Valentine said:
Not without knowing your versions and the precise steps you are using. As
a
general rule, if you need to use your Outlook fields, start the merge
from
Outlook, not Word.
--
Russ Valentine
[MVP-Outlook]
Stringbean said:
I am trying to use my Outlook Contacts to merge to a word document and
cannot
see the 'Job Title' field to use as part of the mail merge. I have
vital
information in this field that needs to go in the letter. Can anyone
give
me
advice please.
Click to expand...
Click to expand...
Click to expand...
 
Hi Russ,

Thanks for your quick reply!

I entered 100s of addresses in Outlook as "Contacts". The second
field--under name--is "Job Title." This is where I listed the contacts
position with their company.

For example,

Joe Doe
Senior Vice President
Microsoft
1 Microsoft Way
Redmond, WA 98221

Everything merges except the "Senior Vice President."

I am manually adding the Job Title field via the "More Items" button. It
pastes the code in for Job Title, but this doesn't pick up the field from my
Outlook Contacts.

Here is the code that it inserts: {MERGEFIELD "Job Title"\m}

When I insert other address fields from the Merge Field function, they do
merge.

Somehow Job Title is moving into my merged documents.

Does that provide enough information?

Thanks for your assistance on this.

Best,

Tiana


Russ Valentine said:
State how you are selecting the title and whether you are using Word's
fields or Outlook's.
--
Russ Valentine
[MVP-Outlook]
Tiana said:
Hi,

I am using Outlook 2003. When I am attempting to merge the Job Title
field
into the mail merge function (document type: labels), I get a blank for
that
field.
I can manually add other fields to the Address block, but this field seems
not to be able to be added.

Can you provide any information about how to add this field.

Thanks,

Tiana

Russ Valentine said:
Not without knowing your versions and the precise steps you are using. As
a
general rule, if you need to use your Outlook fields, start the merge
from
Outlook, not Word.
--
Russ Valentine
[MVP-Outlook]
I am trying to use my Outlook Contacts to merge to a word document and
cannot
see the 'Job Title' field to use as part of the mail merge. I have
vital
information in this field that needs to go in the letter. Can anyone
give
me
advice please.
Click to expand...
Click to expand...
Click to expand...
 
You cannot manually enter an Outlook field in Word. Start the merge from
Outlook so you have access to its fields. Select Outlook's "Job Title" field
from Outlook's fields dropdown, not Word's.
--
Russ Valentine
[MVP-Outlook]
Tiana said:
Hi Russ,

Thanks for your quick reply!

I entered 100s of addresses in Outlook as "Contacts". The second
field--under name--is "Job Title." This is where I listed the contacts
position with their company.

For example,

Joe Doe
Senior Vice President
Microsoft
1 Microsoft Way
Redmond, WA 98221

Everything merges except the "Senior Vice President."

I am manually adding the Job Title field via the "More Items" button. It
pastes the code in for Job Title, but this doesn't pick up the field from
my
Outlook Contacts.

Here is the code that it inserts: {MERGEFIELD "Job Title"\m}

When I insert other address fields from the Merge Field function, they do
merge.

Somehow Job Title is moving into my merged documents.

Does that provide enough information?

Thanks for your assistance on this.

Best,

Tiana


Russ Valentine said:
State how you are selecting the title and whether you are using Word's
fields or Outlook's.
--
Russ Valentine
[MVP-Outlook]
Tiana said:
Hi,

I am using Outlook 2003. When I am attempting to merge the Job Title
field
into the mail merge function (document type: labels), I get a blank for
that
field.
I can manually add other fields to the Address block, but this field
seems
not to be able to be added.

Can you provide any information about how to add this field.

Thanks,

Tiana

:

Not without knowing your versions and the precise steps you are using.
As
a
general rule, if you need to use your Outlook fields, start the merge
from
Outlook, not Word.
--
Russ Valentine
[MVP-Outlook]
I am trying to use my Outlook Contacts to merge to a word document
and
cannot
see the 'Job Title' field to use as part of the mail merge. I have
vital
information in this field that needs to go in the letter. Can
anyone
give
me
advice please.
Click to expand...
Click to expand...
Click to expand...
 
That's what I tried to do originally, but then I couldn't get
my contact list to load without gettign the "schdmapi.dll" error. I used
the work around that you reference, and that takes me into Word.

How can I get the Contacts to load wihout using this Word work around?

I am using Outlook 2003.

Thanks again,

Norman

Russ Valentine said:
You cannot manually enter an Outlook field in Word. Start the merge from
Outlook so you have access to its fields. Select Outlook's "Job Title" field
from Outlook's fields dropdown, not Word's.
--
Russ Valentine
[MVP-Outlook]
Tiana said:
Hi Russ,

Thanks for your quick reply!

I entered 100s of addresses in Outlook as "Contacts". The second
field--under name--is "Job Title." This is where I listed the contacts
position with their company.

For example,

Joe Doe
Senior Vice President
Microsoft
1 Microsoft Way
Redmond, WA 98221

Everything merges except the "Senior Vice President."

I am manually adding the Job Title field via the "More Items" button. It
pastes the code in for Job Title, but this doesn't pick up the field from
my
Outlook Contacts.

Here is the code that it inserts: {MERGEFIELD "Job Title"\m}

When I insert other address fields from the Merge Field function, they do
merge.

Somehow Job Title is moving into my merged documents.

Does that provide enough information?

Thanks for your assistance on this.

Best,

Tiana


Russ Valentine said:
State how you are selecting the title and whether you are using Word's
fields or Outlook's.
--
Russ Valentine
[MVP-Outlook]
Hi,

I am using Outlook 2003. When I am attempting to merge the Job Title
field
into the mail merge function (document type: labels), I get a blank for
that
field.
I can manually add other fields to the Address block, but this field
seems
not to be able to be added.

Can you provide any information about how to add this field.

Thanks,

Tiana

:

Not without knowing your versions and the precise steps you are using.
As
a
general rule, if you need to use your Outlook fields, start the merge
from
Outlook, not Word.
--
Russ Valentine
[MVP-Outlook]
I am trying to use my Outlook Contacts to merge to a word document
and
cannot
see the 'Job Title' field to use as part of the mail merge. I have
vital
information in this field that needs to go in the letter. Can
anyone
give
me
advice please.
Click to expand...
Click to expand...
Click to expand...
 
This problem arises because Word 2003 still relies on the otherwise defunct
Mail Merge Helper
from Word 97 to enable you to select your label types. After that, the Mail
Merge Helper is not in play and must be dismissed. Since the next step in
the Helper is to select your data source, you'll know immediately that the
Helper is now misleading you because you already selected your data source
in the first step and cannot select it again--hence the error.
More information here:
http://support.microsoft.com/kb/918307/en-us
--
Russ Valentine
[MVP-Outlook]
Tiana said:
That's what I tried to do originally, but then I couldn't get
my contact list to load without gettign the "schdmapi.dll" error. I used
the work around that you reference, and that takes me into Word.

How can I get the Contacts to load wihout using this Word work around?

I am using Outlook 2003.

Thanks again,

Norman

Russ Valentine said:
You cannot manually enter an Outlook field in Word. Start the merge from
Outlook so you have access to its fields. Select Outlook's "Job Title"
field
from Outlook's fields dropdown, not Word's.
--
Russ Valentine
[MVP-Outlook]
Tiana said:
Hi Russ,

Thanks for your quick reply!

I entered 100s of addresses in Outlook as "Contacts". The second
field--under name--is "Job Title." This is where I listed the contacts
position with their company.

For example,

Joe Doe
Senior Vice President
Microsoft
1 Microsoft Way
Redmond, WA 98221

Everything merges except the "Senior Vice President."

I am manually adding the Job Title field via the "More Items" button.
It
pastes the code in for Job Title, but this doesn't pick up the field
from
my
Outlook Contacts.

Here is the code that it inserts: {MERGEFIELD "Job Title"\m}

When I insert other address fields from the Merge Field function, they
do
merge.

Somehow Job Title is moving into my merged documents.

Does that provide enough information?

Thanks for your assistance on this.

Best,

Tiana


:

State how you are selecting the title and whether you are using Word's
fields or Outlook's.
--
Russ Valentine
[MVP-Outlook]
Hi,

I am using Outlook 2003. When I am attempting to merge the Job
Title
field
into the mail merge function (document type: labels), I get a blank
for
that
field.
I can manually add other fields to the Address block, but this field
seems
not to be able to be added.

Can you provide any information about how to add this field.

Thanks,

Tiana

:

Not without knowing your versions and the precise steps you are
using.
As
a
general rule, if you need to use your Outlook fields, start the
merge
from
Outlook, not Word.
--
Russ Valentine
[MVP-Outlook]
message
I am trying to use my Outlook Contacts to merge to a word document
and
cannot
see the 'Job Title' field to use as part of the mail merge. I
have
vital
information in this field that needs to go in the letter. Can
anyone
give
me
advice please.
Click to expand...
Click to expand...
Click to expand...
 
Yes, but that is the workaround I have been using. And that work around takes
you in Word. And, that's the problem: I can't get the Job Title field to
merge from Word.

I feel that I am caught in an infinite regress here. Alice in Wonderland.

You told me not to start in Word. I didn't. I work in Outlook. But then it
takes me to Word. And, Word doesn't recognize the Outlook "Job Title" field.

Is what I am trying to do impossible?

If it is, I will give up. If not, could you please provide the steps needed
to get the "Job Title" field in using the referenced workaround that you just
listed?

Thanks,

Tiana

Russ Valentine said:
This problem arises because Word 2003 still relies on the otherwise defunct
Mail Merge Helper
from Word 97 to enable you to select your label types. After that, the Mail
Merge Helper is not in play and must be dismissed. Since the next step in
the Helper is to select your data source, you'll know immediately that the
Helper is now misleading you because you already selected your data source
in the first step and cannot select it again--hence the error.
More information here:
http://support.microsoft.com/kb/918307/en-us
--
Russ Valentine
[MVP-Outlook]
Tiana said:
That's what I tried to do originally, but then I couldn't get
my contact list to load without gettign the "schdmapi.dll" error. I used
the work around that you reference, and that takes me into Word.

How can I get the Contacts to load wihout using this Word work around?

I am using Outlook 2003.

Thanks again,

Norman

Russ Valentine said:
You cannot manually enter an Outlook field in Word. Start the merge from
Outlook so you have access to its fields. Select Outlook's "Job Title"
field
from Outlook's fields dropdown, not Word's.
--
Russ Valentine
[MVP-Outlook]
Hi Russ,

Thanks for your quick reply!

I entered 100s of addresses in Outlook as "Contacts". The second
field--under name--is "Job Title." This is where I listed the contacts
position with their company.

For example,

Joe Doe
Senior Vice President
Microsoft
1 Microsoft Way
Redmond, WA 98221

Everything merges except the "Senior Vice President."

I am manually adding the Job Title field via the "More Items" button.
It
pastes the code in for Job Title, but this doesn't pick up the field
from
my
Outlook Contacts.

Here is the code that it inserts: {MERGEFIELD "Job Title"\m}

When I insert other address fields from the Merge Field function, they
do
merge.

Somehow Job Title is moving into my merged documents.

Does that provide enough information?

Thanks for your assistance on this.

Best,

Tiana


:

State how you are selecting the title and whether you are using Word's
fields or Outlook's.
--
Russ Valentine
[MVP-Outlook]
Hi,

I am using Outlook 2003. When I am attempting to merge the Job
Title
field
into the mail merge function (document type: labels), I get a blank
for
that
field.
I can manually add other fields to the Address block, but this field
seems
not to be able to be added.

Can you provide any information about how to add this field.

Thanks,

Tiana

:

Not without knowing your versions and the precise steps you are
using.
As
a
general rule, if you need to use your Outlook fields, start the
merge
from
Outlook, not Word.
--
Russ Valentine
[MVP-Outlook]
message
I am trying to use my Outlook Contacts to merge to a word document
and
cannot
see the 'Job Title' field to use as part of the mail merge. I
have
vital
information in this field that needs to go in the letter. Can
anyone
give
me
advice please.
Click to expand...
Click to expand...
Click to expand...
 
Of course it took you to Word. It should. Perhaps you could divulge all the
information you have at your disposal instead of assuming we could read your
mind. Precise steps to repro your problem seems like a good place to start.

--
Russ Valentine
[MVP-Outlook]
Tiana said:
Yes, but that is the workaround I have been using. And that work around
takes
you in Word. And, that's the problem: I can't get the Job Title field to
merge from Word.

I feel that I am caught in an infinite regress here. Alice in Wonderland.

You told me not to start in Word. I didn't. I work in Outlook. But then
it
takes me to Word. And, Word doesn't recognize the Outlook "Job Title"
field.

Is what I am trying to do impossible?

If it is, I will give up. If not, could you please provide the steps
needed
to get the "Job Title" field in using the referenced workaround that you
just
listed?

Thanks,

Tiana

Russ Valentine said:
This problem arises because Word 2003 still relies on the otherwise
defunct
Mail Merge Helper
from Word 97 to enable you to select your label types. After that, the
Mail
Merge Helper is not in play and must be dismissed. Since the next step in
the Helper is to select your data source, you'll know immediately that
the
Helper is now misleading you because you already selected your data
source
in the first step and cannot select it again--hence the error.
More information here:
http://support.microsoft.com/kb/918307/en-us
--
Russ Valentine
[MVP-Outlook]
Tiana said:
That's what I tried to do originally, but then I couldn't get
my contact list to load without gettign the "schdmapi.dll" error. I
used
the work around that you reference, and that takes me into Word.

How can I get the Contacts to load wihout using this Word work around?

I am using Outlook 2003.

Thanks again,

Norman

:

You cannot manually enter an Outlook field in Word. Start the merge
from
Outlook so you have access to its fields. Select Outlook's "Job Title"
field
from Outlook's fields dropdown, not Word's.
--
Russ Valentine
[MVP-Outlook]
Hi Russ,

Thanks for your quick reply!

I entered 100s of addresses in Outlook as "Contacts". The second
field--under name--is "Job Title." This is where I listed the
contacts
position with their company.

For example,

Joe Doe
Senior Vice President
Microsoft
1 Microsoft Way
Redmond, WA 98221

Everything merges except the "Senior Vice President."

I am manually adding the Job Title field via the "More Items"
button.
It
pastes the code in for Job Title, but this doesn't pick up the field
from
my
Outlook Contacts.

Here is the code that it inserts: {MERGEFIELD "Job Title"\m}

When I insert other address fields from the Merge Field function,
they
do
merge.

Somehow Job Title is moving into my merged documents.

Does that provide enough information?

Thanks for your assistance on this.

Best,

Tiana


:

State how you are selecting the title and whether you are using
Word's
fields or Outlook's.
--
Russ Valentine
[MVP-Outlook]
Hi,

I am using Outlook 2003. When I am attempting to merge the Job
Title
field
into the mail merge function (document type: labels), I get a
blank
for
that
field.
I can manually add other fields to the Address block, but this
field
seems
not to be able to be added.

Can you provide any information about how to add this field.

Thanks,

Tiana

:

Not without knowing your versions and the precise steps you are
using.
As
a
general rule, if you need to use your Outlook fields, start the
merge
from
Outlook, not Word.
--
Russ Valentine
[MVP-Outlook]
message
I am trying to use my Outlook Contacts to merge to a word
document
and
cannot
see the 'Job Title' field to use as part of the mail merge. I
have
vital
information in this field that needs to go in the letter. Can
anyone
give
me
advice please.
Click to expand...
Click to expand...
Click to expand...
 
Also mail merge most certainly can use Outlook's fields. You apparently are
still not using Outlook's fields. I thought of a reference that might help
you so you won't have to bother with providing us the information we need to
answer your question.
http://support.microsoft.com/default.aspx?scid=kb;en-us;197716

--
Russ Valentine
[MVP-Outlook]
Tiana said:
Yes, but that is the workaround I have been using. And that work around
takes
you in Word. And, that's the problem: I can't get the Job Title field to
merge from Word.

I feel that I am caught in an infinite regress here. Alice in Wonderland.

You told me not to start in Word. I didn't. I work in Outlook. But then
it
takes me to Word. And, Word doesn't recognize the Outlook "Job Title"
field.

Is what I am trying to do impossible?

If it is, I will give up. If not, could you please provide the steps
needed
to get the "Job Title" field in using the referenced workaround that you
just
listed?

Thanks,

Tiana

Russ Valentine said:
This problem arises because Word 2003 still relies on the otherwise
defunct
Mail Merge Helper
from Word 97 to enable you to select your label types. After that, the
Mail
Merge Helper is not in play and must be dismissed. Since the next step in
the Helper is to select your data source, you'll know immediately that
the
Helper is now misleading you because you already selected your data
source
in the first step and cannot select it again--hence the error.
More information here:
http://support.microsoft.com/kb/918307/en-us
--
Russ Valentine
[MVP-Outlook]
Tiana said:
That's what I tried to do originally, but then I couldn't get
my contact list to load without gettign the "schdmapi.dll" error. I
used
the work around that you reference, and that takes me into Word.

How can I get the Contacts to load wihout using this Word work around?

I am using Outlook 2003.

Thanks again,

Norman

:

You cannot manually enter an Outlook field in Word. Start the merge
from
Outlook so you have access to its fields. Select Outlook's "Job Title"
field
from Outlook's fields dropdown, not Word's.
--
Russ Valentine
[MVP-Outlook]
Hi Russ,

Thanks for your quick reply!

I entered 100s of addresses in Outlook as "Contacts". The second
field--under name--is "Job Title." This is where I listed the
contacts
position with their company.

For example,

Joe Doe
Senior Vice President
Microsoft
1 Microsoft Way
Redmond, WA 98221

Everything merges except the "Senior Vice President."

I am manually adding the Job Title field via the "More Items"
button.
It
pastes the code in for Job Title, but this doesn't pick up the field
from
my
Outlook Contacts.

Here is the code that it inserts: {MERGEFIELD "Job Title"\m}

When I insert other address fields from the Merge Field function,
they
do
merge.

Somehow Job Title is moving into my merged documents.

Does that provide enough information?

Thanks for your assistance on this.

Best,

Tiana


:

State how you are selecting the title and whether you are using
Word's
fields or Outlook's.
--
Russ Valentine
[MVP-Outlook]
Hi,

I am using Outlook 2003. When I am attempting to merge the Job
Title
field
into the mail merge function (document type: labels), I get a
blank
for
that
field.
I can manually add other fields to the Address block, but this
field
seems
not to be able to be added.

Can you provide any information about how to add this field.

Thanks,

Tiana

:

Not without knowing your versions and the precise steps you are
using.
As
a
general rule, if you need to use your Outlook fields, start the
merge
from
Outlook, not Word.
--
Russ Valentine
[MVP-Outlook]
message
I am trying to use my Outlook Contacts to merge to a word
document
and
cannot
see the 'Job Title' field to use as part of the mail merge. I
have
vital
information in this field that needs to go in the letter. Can
anyone
give
me
advice please.
Click to expand...
Click to expand...
Click to expand...
 
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