Is this possible? please help (MS access query of sql database)

  • Thread starter Thread starter anthonyberet
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A

anthonyberet

I work for an organisation that uses a bespoke document imaging system, the
database of which is an MS sql server.
We have MS Access and already use it for some querying of the database.
The database comprises a large number of distinct cases, which are
differentiated by case reference numbers, in one field (table?) of the
database. Each of these cases may have many documents associated with it,
denoted by the reference number, and these documents may be "new", "pending"
or "complete" shown in another data field.
We need to know how many cases have work outstanding on them.
Our problem is that our bespoke software will only count the number of
documents of each status, and not the cases.

Is it possible to design an MS Access query which will count the number of
different reference numbers which have any "new" documents associated, but
wont count each case more than once?

I am reasonably computer-savvy, I just don't know Access or SQL..
If I know it is possible, I don't mind putting in the effort to find out
how. I just don't want to waste time barking up the wrong tree ;-)

Of course any advice about how this would be achieved, such as pointers to
the right parts of the MS Access helpfiles, or to relevant websites would be
greatly appreciated. Some quick code would be even better...
Also, if there is any 3rd-party software which could easily do this, I need
help discovering it...I have looked long and hard, but don't know enough
about what I am looking for.
Yours in hope..
 
a> Is it possible to design an MS Access query which
a> will count the number of different reference
a> numbers which have any "new" documents associated,
a> but wont count each case more than once?

Certainly.

a> Of course any advice about how this would be
a> achieved, such as pointers to the right parts of
a> the MS Access helpfiles, or to relevant websites
a> would be greatly appreciated.

You need to build an SQL query, based on the structure of your table(s). The
query most likely would be trivial, but you must know SQL.

Vadim
 
anthonyberet said:
I work for an organisation that uses a bespoke document imaging
system, the database of which is an MS sql server.
We have MS Access and already use it for some querying of the
database.
The database comprises a large number of distinct cases, which are
differentiated by case reference numbers, in one field (table?) of the
database. Each of these cases may have many documents associated with
it, denoted by the reference number, and these documents may be
"new", "pending" or "complete" shown in another data field.
We need to know how many cases have work outstanding on them.
Our problem is that our bespoke software will only count the number of
documents of each status, and not the cases.

Is it possible to design an MS Access query which will count the
number of different reference numbers which have any "new" documents
associated, but wont count each case more than once?

I am reasonably computer-savvy, I just don't know Access or SQL..
If I know it is possible, I don't mind putting in the effort to find
out how. I just don't want to waste time barking up the wrong tree ;-)

Of course any advice about how this would be achieved, such as
pointers to the right parts of the MS Access helpfiles, or to
relevant websites would be greatly appreciated. Some quick code would
be even better...
Also, if there is any 3rd-party software which could easily do this,
I need help discovering it...I have looked long and hard, but don't
know enough about what I am looking for.
Yours in hope..
Click to expand...

You'd probably be better off in an MS Access group - try
microsoft.public.access
 
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