is there someway to 'reset' the

  • Thread starter Thread starter jim sturtz
  • Start date Start date
J

jim sturtz

archiving parameters for all folders back to whatever the 'defaults' are.

i started out attempting to 'organize' things and now, in a folder with
3000ish entries it archives about 50 entries during sept & oct of this year,
but 1)not all of those 2)not anything before then. so it looks like i have
buggered up things beyond repair, when i told it to archive anything 2
months old or more (i thot).

maybe someplace in the registry that has the archive data?

thanks.

jim

microsoft.public.outlook.general
 
Check the Last Modified date on the items that aren't being archived as you
think they should. That's the date Outlook uses to determine whether or not
an item is ready to be AutoArchived, and a simple action such as moving the
item to another folder can change the Last Modified date. More information
and a list of actions that change the Last Modified date can be found here:

http://support.microsoft.com/default.aspx?scid=kb;en-us;295657

--
Jocelyn Fiorello
MVP - Outlook

*** Messages sent to my e-mail address will NOT be answered -- please
reply only to the newsgroup to preserve the message thread. ***


In
 
hi jocelyn,

i appreciate the reply but ill be darned if i can find a 'last modified
date' on either a message or the folder that contains the message. i
checked the current view of the messages to see if there was a 'last
modified' column field and no luck there either.

i even tried 'help' for 'last modified' w/o much luck.

could you point me to how i could see the LM date?

thanks.

jim
 
For an individual item, you can open the item, select File | Properties, and
the modified date should appear on the General tab. You can add the
Modified date to a view via View | Current View | Customize Current View, or
you can use the Field Chooser and drag that field to the current view --
drop it where you want it.

--
Jocelyn Fiorello
MVP - Outlook

*** Messages sent to my e-mail address will NOT be answered -- please
reply only to the newsgroup to preserve the message thread. ***


In
 
well, i did a pass on a folder with lots of old stuff in it. set the File|Archive date to anything older than 10/1/2002, and it archived some stuff. then i looked at some of the old emails that were left and they have a LM date of 11/15/2003 which is probably when i moved everything from 'archive' to 'current'. is there some way to set that LM date back? supposing not, i am moving everything from 11/16/2003 back to archive, except where i want to keep the whole folder in current.

part of my purpose in doing this was to straighten out my archived data so i could move it offline to a dvd/cd. once the data is all in my 'new' .pst file i hope to do that.

maybe you could help me with another problem. the info on import/export says i can export from my .pst to a foxpro .dbf file. i tried doing that w/o much result. is there a faq someplace better than the OL help describing this process. i have foxpro and can use it, seemingly better than OL, so i am thinking this would be a better place to put stuff before moving in to removable storage. once exported to another format, does it import back well? or does the data get mangled a bit?

and 1 last question. this all started because i re-installed win2k & OL again. we have an exchange server setup where i think my 'current' data is located, but i have a couple of large .pst files in prior directories that have stuff in them. altho AFAIK i am not missing anything, but.... if i 'open' one of the old .pst files will it get imported into my current data and leave me with a bunch of dupes? if not does it just become my current store or current archive store until i 'close' it.

thanks.

jim
 
It's best not to post pictures to a non-binaries newsgroup. There are still
lots of folks out there on slow, expensive dialup connections who would
rather not have to download a 68K picture file.

On the Field Chooser and in the Fields button in the Customize Current View
dialog, there will be a dropdown box containing several lists of available
fields. Choose "Date/Time Fields" in that box and you will see Modified on
that list.

--
Jocelyn Fiorello
MVP - Outlook

*** Messages sent to my e-mail address will NOT be answered -- please
reply only to the newsgroup to preserve the message thread. ***


In
 
Answers below...

--
Jocelyn Fiorello
MVP - Outlook

*** Messages sent to my e-mail address will NOT be answered -- please
reply only to the newsgroup to preserve the message thread. ***


In
jim said:
well, i did a pass on a folder with lots of old stuff in it. set the
File|Archive date to anything older than 10/1/2002, and it archived
some stuff. then i looked at some of the old emails that were left
and they have a LM date of 11/15/2003 which is probably when i moved
everything from 'archive' to 'current'. is there some way to set
that LM date back? supposing not, i am moving everything from
11/16/2003 back to archive, except where i want to keep the whole
folder in current.

part of my purpose in doing this was to straighten out my archived
data so i could move it offline to a dvd/cd. once the data is all in
my 'new' .pst file i hope to do that.
Click to expand...

No, there is no way to move the modified date back. You can always open the
archive.pst file in your folder list and manually drag items to it, then
close the archive file out of Outlook when you're done. The following
article describes the best practice for accessing archived data at a future
time:

http://www.slipstick.com/outlook/readarchive.htm
maybe you could help me with another problem. the info on
import/export says i can export from my .pst to a foxpro .dbf file.
i tried doing that w/o much result. is there a faq someplace better
than the OL help describing this process. i have foxpro and can use
it, seemingly better than OL, so i am thinking this would be a better
place to put stuff before moving in to removable storage. once
exported to another format, does it import back well? or does the
data get mangled a bit?
Click to expand...

I wouldn't recommend storing your data in anything but a .PST file. The
..PST format shouldn't be that difficult to use. Importing is never a good
idea if it can be avoided...stuff gets broken and lost.
and 1 last question. this all started because i re-installed win2k &
OL again. we have an exchange server setup where i think my
'current' data is located, but i have a couple of large .pst files in
prior directories that have stuff in them. altho AFAIK i am not
missing anything, but.... if i 'open' one of the old .pst files will
it get imported into my current data and leave me with a bunch of
dupes? if not does it just become my current store or current
archive store until i 'close' it.
Click to expand...

Opening a .PST file using Outlook's File | Open command does not import the
data into an existing mail store, nor does the file then become your
default. You'd have to make it your default if that's what you wanted to
do. Otherwise, you can just look at its contents, move or copy items to or
from it if you want to, and close it out of Outlook at will (which will not
delete it from your hard drive). I would recommend not leaving it open in
Outlook unless you find yourself accessing it frequently, just to minimize
the risk of corruption. And by all means, make frequent backups!
 
On the Field Chooser and in the Fields button in the Customize Current
View
dialog, there will be a dropdown box containing several lists of available
fields. Choose "Date/Time Fields" in that box and you will see Modified on
that list.
Click to expand...

that worked fine.

once i have made a change to a folder's view, it seems to be specific for
that folder. i would imagine that once upon a time i had the same view in
all folders as they would have been created from the OL default, but have
overtime changed many of them.

how can i globally change the view for all folders to be the same. i
modified the basic 'message view' and thot it would let me propigate it thru
all folders but no luck with that.

thanks.

jim
 
somehow i have gotten a 2nd folder created called

'archive folders'. it only has one folder in it, 'deleted items'. my good
'archive folders' lets me go into file|folder|properties|advanced and it
shows me the path to the folder is 'c:\psts\newarchive.pst' which is what i
had changed it to.

when i try to do that with the 'bad' folder, clicking on 'advanced', gets me
an error 'operation failed. an object could not be found'. i cannot delete
it, so it is just sitting there. doesnt hurt anything i know of but offends
my sense of rightness :)

thanks.

jim
 
Have you tried to simply close the bad folder out of Outlook by
right-clicking its root folder and selecting Close?

--
Jocelyn Fiorello
MVP - Outlook

*** Messages sent to my e-mail address will NOT be answered -- please
reply only to the newsgroup to preserve the message thread. ***


In
 
If you modify it in View | Current View | Define Views, the changes should
stick for all folders when you switch to the Messages view there.
Otherwise, you might want to create a custom view and set it as available to
all mail folders, and then just reset the original Messages view.

--
Jocelyn Fiorello
MVP - Outlook

*** Messages sent to my e-mail address will NOT be answered -- please
reply only to the newsgroup to preserve the message thread. ***


In
 
yep, for awhile that would close the folder, but the next time i opened OL
it would come back. know tho it gives an error 'the operation failed. an
object could not be found', lets me click an ok button. and then doesnt go
away.
 
Jocelyn,

Didn't work that way for me.

I modified the 'messages' view and added a field. While in that folder it
was fine, but when I went to another and the check mark indicated it was
using 'messages' it was different. Its as if each folder has its own
'messages' view. That's why I was wondering if there isnt a way to reset all
'messages' to some default. I even tried the little reset button but that
didn't seem to do much for me either.

jim
 
Here's what worked for me:

1. I moved the rogue PST out of the directory in which Outlook
was finding it.

2. I used "regedit" and found a couple of keys in
"HKEY_CURRENT_USER\Software\Microsoft\Windows
NT\CurrentVersion\Windows Messaging Subsystem\Profiles\outlook"
that referenced the original rogue PST. I exported these just in case
my next step screwed something up.

3. I deleted the two keys (mentioned in step 2) from the registry.

Upon opening Outlook, the rogue PST was no longer there. I
then (fearfully) opened the formerly-rogue PST from its new
location just to see if it once again was a problem. I was able to
close it without error. Of course, this morning, I notice the old
problem of a closed PST showing up twice in the folder list. This
time, however, both of them closed without problem.

NOTE - YOUR MILAGE MAY VARY. I'M BY NO MEANS
FAMILIAR ENOUGH WITH EDITING THE REGISTRY TO
BE ABLE TO PREDICT WHAT CHANGING IT WILL DO TO
THE STABILITY OF YOUR SYSTEM.

Good luck in solving the problem. HTH
 
What version of Outlook? I've seen this in Outlook 2003 but it shouldn't
work that way in earlier versions.

--
Jocelyn Fiorello
MVP - Outlook

*** Messages sent to my e-mail address will NOT be answered -- please
reply only to the newsgroup to preserve the message thread. ***


In
 
In that case I'd just try creating a completely custom view and setting it
to be available to all folders containing mail folders. Another thing you
could possibly try is to use the Inbox Repair Tool to see if there are any
errors in your .PST file (since custom views are stored in the .PST) -- if
you do that, make sure you answer "yes" when it asks you if you want to make
a backup of the .PST file before you begin (always a good idea anyway).
Finally, you could start Outlook with the /CleanViews switch, which would
restore all factory-set views to their original settings, but would also
delete any custom views you've created...maybe the Messages view would
behave properly then.

--
Jocelyn Fiorello
MVP - Outlook

*** Messages sent to my e-mail address will NOT be answered -- please
reply only to the newsgroup to preserve the message thread. ***


In
 
Jocelyn Fiorello said:
What version of Outlook? I've seen this in Outlook 2003 but it shouldn't
work that way in earlier versions.
Click to expand...

I'm having that problem in OL 2003. I change a customized view, but
the changes only take effect in the current folder. I have to redefine
the view for every folder it applies to.

Is there a fix for it?

Dick Evans
 
Jocelyn Fiorello said:
What version of Outlook? I've seen this in Outlook 2003 but it shouldn't
work that way in earlier versions.
Click to expand...

I'm having that problem in OL 2003. I change a customized view, but
the changes only take effect in the current folder. I have to redefine
the view for every folder it applies to.

Is there a fix for it?

Dick Evans
 
Back
Top