Is there a shortcut for formatting text/objects as grayscale

  • Thread starter Thread starter Mary
  • Start date Start date
M

Mary

Sometimes, I have to go through lengthy presentations and adjust textboxes
and/or objects so they display and print properly in B&W. I usually right
click the object and then from the menu select Black & White->Grayscale. I
can't use F4 or CTRL+Y to repeat this command. And I can't figure out how if
there is a way to access the command from the keyboard since B&W does not
appear on the standard menu but only on the right-click menu. Does anyone
know of a shorcut?
 
I don't know of a shortcut or workaround for PPT 2000, but I do know that in
PPT 2003, the F4 repeat does work on B/W settings. Can't remember if it
works in PPT 2002 or not, though. (I think it does, but I'm not positive.)
 
Thank you for your response. I think I really need to upgrade to 2003.

Echo S said:
I don't know of a shortcut or workaround for PPT 2000, but I do know that in
PPT 2003, the F4 repeat does work on B/W settings. Can't remember if it
works in PPT 2002 or not, though. (I think it does, but I'm not positive.)

--
Echo [MS PPT MVP]
http://www.echosvoice.com
presenter, PPT Live '04
Oct 10-13, San Diego http://www.powerpointlive.com


Mary said:
Sometimes, I have to go through lengthy presentations and adjust textboxes
and/or objects so they display and print properly in B&W. I usually right
click the object and then from the menu select Black & White->Grayscale. I
can't use F4 or CTRL+Y to repeat this command. And I can't figure out
Click to expand...
how
if
there is a way to access the command from the keyboard since B&W does not
appear on the standard menu but only on the right-click menu. Does anyone
know of a shorcut?
Click to expand...
Click to expand...
 
Sometimes, I have to go through lengthy presentations and adjust textboxes
and/or objects so they display and print properly in B&W. I usually right
click the object and then from the menu select Black & White->Grayscale. I
can't use F4 or CTRL+Y to repeat this command. And I can't figure out how if
there is a way to access the command from the keyboard since B&W does not
appear on the standard menu but only on the right-click menu. Does anyone
know of a shorcut?
Click to expand...

Have a look at the free ShapeStyles demo at http://shapestyles.pptools.com
It lets you define styles that include the b/w settings; if you only need a
few, the free demo should do nicely.

You can set up styles that remember ONLY the b/w setting if you like then apply
the style to single shapes or all selected shapes with a single click.

--
Steve Rindsberg, PPT MVP
PPT FAQ: www.pptfaq.com
PPTools: www.pptools.com
================================================
Featured Presenter, PowerPoint Live 2004
October 10-13, San Diego, CA www.PowerPointLive.com
================================================
 
I have a free add-in that will do this to selected items on a slide. To use
it, you select the items you want not to print in B&W/Grayscale and then
click a toolbar button.

If you want to try it, email me. (Un-knot the reply address to get my real
one.) I'll be posting it on my website soon.

Much thanks to Steve Rindsberg who helped clean the thing up and fix a
problem or two in it.

--
Kathryn Jacobs, Microsoft MVP PowerPoint and OneNote
Author of Kathy Jacobs on PowerPoint - Available now from Holy Macro! Books
Get PowerPoint answers at http://www.powerpointanswers.com
Featured Presenter at PPT 2004 - http://www.pptlive.com
Need to learn about advanced PowerPoint Animations? Check out:
http://www.eclecticacademy.com/newclasses.htm#pptanim

I believe life is meant to be lived. But:
if we live without making a difference, it makes no difference that we lived
 
Hi Kathy,

Thank you for the add-in. I followed your instructions but it did not work
for me. When I click "Add New" I see ObjectNoPrint.ppa listed as an
available add-in, but it just doesn't intall. I'm using PPT2000, should it
work with that?
 
I didn't test it on that old of a version. Let me check and get back to you
tomorrow.

--
Kathryn Jacobs, Microsoft MVP PowerPoint and OneNote
Author of Kathy Jacobs on PowerPoint - Available now from Holy Macro! Books
Get PowerPoint answers at http://www.powerpointanswers.com
Featured Presenter at PPT 2004 - http://www.pptlive.com
Need to learn about advanced PowerPoint Animations? Check out:
http://www.eclecticacademy.com/newclasses.htm#pptanim

I believe life is meant to be lived. But:
if we live without making a difference, it makes no difference that we lived
 
Hi Kathy,

Thank you for the add-in. I followed your instructions but it did not work
for me. When I click "Add New" I see ObjectNoPrint.ppa listed as an
available add-in, but it just doesn't intall. I'm using PPT2000, should it
work with that?
Click to expand...

It should; that's what I was testing under.

Check Tools, Macro, Security. If your security is set to High, the macro won't
be allowed to run. Set it to Medium or lower.


--
Steve Rindsberg, PPT MVP
PPT FAQ: www.pptfaq.com
PPTools: www.pptools.com
================================================
Featured Presenter, PowerPoint Live 2004
October 10-13, San Diego, CA www.PowerPointLive.com
================================================
 
Did it not install or did it give you an error message? If it just didn't
install, check to see that your macro security setting is set to medium so
that it asks you if you want to enable macros. If it is set to high, it
won't install or run macros or add-ins. If it is set to low, you leave
yourself open to bad things happening.

If it gave you an error message, could you tell me what the error message
was?

--
Kathryn Jacobs, Microsoft MVP PowerPoint and OneNote
Author of Kathy Jacobs on PowerPoint - Available now from Holy Macro! Books
Get PowerPoint answers at http://www.powerpointanswers.com
Featured Presenter at PPT 2004 - http://www.pptlive.com
Need to learn about advanced PowerPoint Animations? Check out:
http://www.eclecticacademy.com/newclasses.htm#pptanim

I believe life is meant to be lived. But:
if we live without making a difference, it makes no difference that we lived
 
Katy: I did forget to check the security level and had it set to High as you
and Steve guessed. I set it to medium and tried again but get an error
message
-2147467259
Method 'Faceld' of object '_CommandBarButton' failed

When I close the error message window, I see the AddIn listed as "x
ObjectNoPrint" but there is no toolbar. When I close and reopen PPT, I get
the error message again.
 
Sorry I didn't see this last night - I know the fix for the faceID problem.
I'll get you a new version later today by email.

--
Kathryn Jacobs, Microsoft MVP PowerPoint and OneNote
Author of Kathy Jacobs on PowerPoint - Available now from Holy Macro! Books
Get PowerPoint answers at http://www.powerpointanswers.com
Featured Presenter at PPT 2004 - http://www.pptlive.com
Need to learn about advanced PowerPoint Animations? Check out:
http://www.eclecticacademy.com/newclasses.htm#pptanim

I believe life is meant to be lived. But:
if we live without making a difference, it makes no difference that we lived
 
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