IRM & Powerpoint 2003

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I'm trying to get my pps files to not print when I put them on our intranet, but am having problems.

1. On permissions I've checked off "Do Not Dsturb"
2. When the PERMISSIONS windows opens, I check off "Restrict Permission to this Presentation"
3. There's suppose to be somewhere where I check off "Give all users Read access" for READ Access Only, but I can't find it. The HELP info says it's to the right of the READ box, but the only thing I have there is a text box that let's me type in email addresses.

I've got the PROFESSIONAL version of Office. Am I suppose to download something??

Please help
Tks,
Amy
 
None of the settings you've described here sound like anything in
PowerPoint. It sounds as though this is all working within the context of
some sort of document/rights management system ( is that what IRM is? ). If
so, you'll probably need to check with the company who developed this
software or your local administrator.

--
Posted to news://msnews.microsoft.com
Steve Rindsberg, PPT MVP
PowerPoint FAQ - www.pptfaq.com
PPTools - www.pptools.com
===============================

Amy Dario said:
I'm trying to get my pps files to not print when I put them on our
Click to expand...
intranet, but am having problems.
1. On permissions I've checked off "Do Not Dsturb"
2. When the PERMISSIONS windows opens, I check off "Restrict Permission to this Presentation"
3. There's suppose to be somewhere where I check off "Give all users Read
Click to expand...
access" for READ Access Only, but I can't find it. The HELP info says it's
to the right of the READ box, but the only thing I have there is a text box
that let's me type in email addresses.
 
Steve,
This is the new IRM stuff under File--> Permissions.

Amy,
What are you using for a server? Are you set up to do IRM on a "local"
Win2003 or SB Win2003 server, or are you using one of the services provided
over the internet? It makes a difference.

If you don't know the answers, check with your friendly neighborhood system
administrator and post back. Meanwhile, I'll try to take a look at it and
see if there is anything I can find out from a generic perspective.

--
Kathryn Jacobs, Microsoft PPT MVP
If this helped you, please take the time to rate the value of this post:
http://rate.affero.net/jacobskl/
Get PowerPoint answers at http://www.powerpointanswers.com
Cook anything outdoors with http://www.outdoorcook.com
Kathy is a trainer, writer, Girl Scout, and whatever else there is time for
I believe life is meant to be lived. But:
if we live without making a difference, it makes no difference that we lived
 
[CRITICAL UPDATE - Anyone using Office 2003 should install the critical
update as soon as possible. From PowerPoint, choose "Help -> Check for
Updates".]

Hello Amy,

First, I'm going to assume that you meant "Do not Distribute" instead of
"Do not Disturb" :-)

The option your looking for is a little icon in the "Permissions" dialog
that is located to the right of the "Read..." field. It looks like two
little people (pawns) and, if you position your cursor over it the screen
tip "Give all users Read access" appears. Simply click on this icon.

John Langhans
Microsoft Corporation
Supportability Program Manager
Microsoft Office PowerPoint for Windows
Microsoft Office Picture Manager for Windows

For FAQ's, highlights and top issues, visit the Microsoft PowerPoint
support center at: http://support.microsoft.com/default.aspx?pr=ppt
Search the Microsoft Knowledge Base at:
http://support.microsoft.com/default.aspx?pr=kbhowto

This posting is provided "AS IS" with no warranties, and confers no rights.
Use of any included script samples are subject to the terms specified at
http://www.microsoft.com/info/cpyright.htm
 
Thanks John - I never would have found that!

--
Kathryn Jacobs, Microsoft PPT MVP
If this helped you, please take the time to rate the value of this post:
http://rate.affero.net/jacobskl/
Get PowerPoint answers at http://www.powerpointanswers.com
Cook anything outdoors with http://www.outdoorcook.com
Kathy is a trainer, writer, Girl Scout, and whatever else there is time for
I believe life is meant to be lived. But:
if we live without making a difference, it makes no difference that we lived
 
Hi John

Thank you very much for the information!!!

I'm still having problems though. When I click on 'DO NOT DISTRIBUTE' it opens a grey window (is that the dialog?). I've clicked on 'RESTRICT PERMISSIONS TO THIS PRESENTATION' and see the 'READ' and 'CHANGE' under that

To the left of 'READ' there's an icon with a person and an address book (if I hover over it is just says 'Add Users from the Address book'. To the right of 'READ' there's a text box, but there's no icon.

I've downloaded the update and restarted my machine and still nothing. Here's a screen shot of what my dialog looks like http://www.vet.utk.edu/ScreenShot1.jpg .

Thank you for any help you can give me

Amy
 
[CRITICAL UPDATE - Anyone using Office 2003 should install the critical
update as soon as possible. From PowerPoint, choose "Help -> Check for
Updates".]

Hello Amy,

You're not going far enough to the right. After checking "Restrict
permissions to this presentation", then click on small icon that looks like
two people (pawns) way, way, way over to the right-most edge of the dialog
in the area for specifying who has Read permissions.

John Langhans
Microsoft Corporation
Supportability Program Manager
Microsoft Office PowerPoint for Windows
Microsoft Office Picture Manager for Windows

For FAQ's, highlights and top issues, visit the Microsoft PowerPoint
support center at: http://support.microsoft.com/default.aspx?pr=ppt
Search the Microsoft Knowledge Base at:
http://support.microsoft.com/default.aspx?pr=kbhowto

This posting is provided "AS IS" with no warranties, and confers no rights.
Use of any included script samples are subject to the terms specified at
http://www.microsoft.com/info/cpyright.htm
 
Okay, I'm confused. Her screen shot doesn't show this at all. There is no
button there.Does she need to click the More Options button to get it to
show?

--
Kathryn Jacobs, Microsoft PPT MVP
If this helped you, please take the time to rate the value of this post:
http://rate.affero.net/jacobskl/
Get PowerPoint answers at http://www.powerpointanswers.com
Cook anything outdoors with http://www.outdoorcook.com
Kathy is a trainer, writer, Girl Scout, and whatever else there is time for
I believe life is meant to be lived. But:
if we live without making a difference, it makes no difference that we lived
 
OOPS, I didn't look at the snapshot of your dialog before replying.

Are you using the free trial for Microsoft Information Rights Management
(IRM)?

If so, the icons that I referred to will not be available. To get the full
features of IRM in Office 2003 applications you must deploy the service on
a Windows 2003 Server within your enterprise network.

John Langhans
Microsoft Corporation
Supportability Program Manager
Microsoft Office PowerPoint for Windows
Microsoft Office Picture Manager for Windows

For FAQ's, highlights and top issues, visit the Microsoft PowerPoint
support center at: http://support.microsoft.com/default.aspx?pr=ppt
Search the Microsoft Knowledge Base at:
http://support.microsoft.com/default.aspx?pr=kbhowto

This posting is provided "AS IS" with no warranties, and confers no rights.
Use of any included script samples are subject to the terms specified at
http://www.microsoft.com/info/cpyright.htm
 
John,
Small Business Server 2003 has the service too, doesn't it? (Ours is down,
that's why I can't check for myself.)

--
Kathryn Jacobs, Microsoft PPT MVP
If this helped you, please take the time to rate the value of this post:
http://rate.affero.net/jacobskl/
Get PowerPoint answers at http://www.powerpointanswers.com
Cook anything outdoors with http://www.outdoorcook.com
Kathy is a trainer, writer, Girl Scout, and whatever else there is time for
I believe life is meant to be lived. But:
if we live without making a difference, it makes no difference that we lived
 
Sorry, we have to use the university server, UNIX, so we can't load the IRM. I signed up for something though when I first purchased Office 2003. It was a free trial something from Microsoft. I'm not sure, but I thought it was the IRM ??

Too bad we really wanted this to work to prevent so much printing in the computer labs.

Thanks much,
Amy
 
Too bad we really wanted this to work to prevent so much printing in the
computer labs.

Shyam Pillai has written a lovely addin that may well help. It doesn't
prevent printing but forces printed output to be e.g. 6-up handouts rather
than one slide-per-page printouts.

http://www.mvps.org/skp/
 
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