Invitiations

[Guest]

Is there a way in Outlook to turn off the email invitations everytime a
meeting is scheduled?

We are using Outlook 2003 with BCM and MS Exchange.

 

[Diane Poremsky [MVP]]

only by making an appointment for yourself only.

 

[Guest]

Thank you. Perhaps Microsoft could consider developing the program to allow
for appointment creation without invitations. For example, think of a
doctor's office, where there are many appointments being made. The doctor
cannot keep receiving all of these appointments. That would be overwhelming.

Thanks again,

Larry

only by making an appointment for yourself only.

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)
Need Help with Common Tasks? http://www.outlook-tips.net/beginner/

Is there a way in Outlook to turn off the email invitations everytime a
meeting is scheduled?

We are using Outlook 2003 with BCM and MS Exchange.

 

[Diane Poremsky [MVP]]

how is he going to see them if they aren't added to his calendar and if he
doesn't want to see them, why "invite" him? Just put it on the scheduling
calendar.

Another option is setting his mailbox to autoaccept the appointments -
they'll disappear from the inbox within a few min after arrival and be put
on his calendar. Deselect the meeting request option to send response and
it's very invisible - I use this method to add appointments to my husband's
calendar all the time.

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)
Need Help with Common Tasks? http://www.outlook-tips.net/beginner/

Thank you. Perhaps Microsoft could consider developing the program to
allow
for appointment creation without invitations. For example, think of a
doctor's office, where there are many appointments being made. The doctor
cannot keep receiving all of these appointments. That would be
overwhelming.

Thanks again,

Larry

only by making an appointment for yourself only.

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)
Need Help with Common Tasks? http://www.outlook-tips.net/beginner/

Is there a way in Outlook to turn off the email invitations everytime a
meeting is scheduled?

We are using Outlook 2003 with BCM and MS Exchange.

 

[Brian Tillman]

Thank you. Perhaps Microsoft could consider developing the program
to allow for appointment creation without invitations. For example,
think of a doctor's office, where there are many appointments being
made. The doctor cannot keep receiving all of these appointments.
That would be overwhelming.

There are many medical office management programs more suited to that than
Outlook.

 

[Guest]

Thank you Diane. Actually, we need to schedule appointments for some of the
partners of our company, and don't want to overclutter their inboxes with
invitiations. At the same time, we need to also be able to track these
appointments quickly in the event there are scheduling changes.

We are using MS Office with BCM and MS Exchange. All are the latest
versions. BCM allows us to have a history in the Contact screen.

You mentioned that you autoaccept appointments for the mailbox and deselect
the meeting request option. Where is this setting found? Is this in Tools |
Options?

Thank you,

Larry

how is he going to see them if they aren't added to his calendar and if he
doesn't want to see them, why "invite" him? Just put it on the scheduling
calendar.

Another option is setting his mailbox to autoaccept the appointments -
they'll disappear from the inbox within a few min after arrival and be put
on his calendar. Deselect the meeting request option to send response and
it's very invisible - I use this method to add appointments to my husband's
calendar all the time.

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)
Need Help with Common Tasks? http://www.outlook-tips.net/beginner/

Thank you. Perhaps Microsoft could consider developing the program to
allow
for appointment creation without invitations. For example, think of a
doctor's office, where there are many appointments being made. The doctor
cannot keep receiving all of these appointments. That would be
overwhelming.

Thanks again,

Larry

only by making an appointment for yourself only.

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)
Need Help with Common Tasks? http://www.outlook-tips.net/beginner/






Is there a way in Outlook to turn off the email invitations everytime a
meeting is scheduled?

We are using Outlook 2003 with BCM and MS Exchange.

 

[Guest]

Brian,

We are actually a tax and accounting firm. There are some practice
management products on the market, but none that are ideal. We would very
much like to stay with the MS family (Office, SQL,etc.) , and preferrably
utilize SQL-based databases as opposed to Access.

Larry

 

[Guest]

If the person making the invitation clicks on the 'scheduling' tab when
making the appointment, then clicks on the far left column on the line of any
attendees who they do not want to receive an invitation, it gives you the
option to 'not send an invitation to that attendee'. This works for me when
sending invitations that will include my boss, but that he doesn't need to
receive the invitaton for. Because I have delegated rights for his diary it
still puts it in his diary, but does not send him the actual invitation.

 

[Guest]

That's interesting Catlover, but when I try that, I get the following message:

"This meeting cannot be sent because there are no recipient names in the To
Box. Would you like to save and close this meeting?"

Larry