Inserting Info from another file

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Guest

I am trying to insert information from a central file.

This central file would have relavent information that would be updated in multiple files automatically updating when open.

eg. CENTRAL FILE.doc

City of Lawrenceville
Bid Documents
Bid Date: January 5, 2004

I would insert this information into numerous different specification documents that would update within the footer without having to change each document. I am not looking for a database, just text insert that will automatically update when opening the file.
 
Hi, Paul,

You can do this with an IncludeText field...

In the central file, is there going to be just the one set of items,
or several (or many) sets? If there will be more than one, insert a
bookmark surrounding each one, so the sets can be extracted
individually. If there's only one, there's no need for a bookmark.

In each of the other files, you need to insert an IncludeText field in
the footer. The easiest way to do this is to place the cursor in the
footer and then go to Insert > File. This dialog looks much like the
File > Open dialog, with a list of files and a File Name box. Put the
name of the central file in the File Name box. If you used bookmarks
in the central file, click the Range button and enter the name of the
bookmark to use. (If you don't specify a bookmark, the field will
bring in the entire file.) Now click the down arrow on the right side
of the Insert button, and select "Insert as Link".

[FWIW, other ways are through the Insert > Field dialog and by
directly typing the field code between brackets that you insert with
Ctrl+F9. These can be quicker if you know the syntax.]

I don't think these fields update automatically when the central file
changes -- at least they didn't when I tried it, even though Tools >
Options > General > "Update automatic links at open" is checked and I
closed and reopened the document containing the links. If you have
Tools > Options > Print > "Update fields" checked, you can update the
footers by going to Print Preview and back to Print Layout view.
 
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