Insert contacts to appointments

  • Thread starter Thread starter John Smith
  • Start date Start date
J

John Smith

Is there a way to automatically link the information from
the contacts to an appointment?
I have been doing it mannually by using the "insert item"
feature on each appointment, but I wanted to see if there
was a faster way to do it ?
Also, I tried inserting the items as text, but only a few
fileds show, I have information on other fields that I
want to include in the appointment body, is there a way
to see more fields when I insert as text? Or do I have
to keep inserting them as attachments?

I am using Outlook 2002.

Thanks in advance,

John Smith.
 
Are these contacts you are sending to outside your Exchange environment? If
not it is already possible to rightclick the contactname and choose for
properties to see more info for the contact.

If they are from outside your Exchange environment you are stuck with
inserting them AFAIK. An alternative for using Insert-> Item... is to drag &
drop the contact from your Contacts Folder into the message body. It will be
included as an attachment then.

Hope this helps!
 
Outlook will link appointments, tasks, e-mails and
journal entries to any contact. You can do this one of 2
ways:
When you set up an appointment, task etc. go to the
CONTACTS list and right-click contact. Choose new
Appointment (task, or journal) for contact. The
appointment will open with the contact's name in the
CONTACTS box at the bottom.
Also if you start the Appointment from your calendar, go
to the CONTACTS box at the bottom and browse for the
contact's name.
When you open the contact, go to the ACTIVITIES tab and
all Appointments, tasks, journal entries and e-mails to
the contact will be listed and you can open them from
there.

To get the e-mails listed in the contact ACTIVITIES, you
have to set it up. Go to TOOLS, OPTIONS and click on
Journal Options at the bottom. There you can set it up
to cross-link e-mails to all contacts or just the ones
you check.

Good Luck, Tom
 
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