Including several documents in one

  • Thread starter Thread starter Steve Hayes
  • Start date Start date
S

Steve Hayes

What is the best way to include several separate documents in one, for
printing, for example?

I tried to use Microsoft Binder, but it would not carry page numbering beyond
the first document, or include them in the first document. Would using a
master document be better?
 
G'Day Steve,

What you need is a Master Document. Your existing documents are
treated as sub-documents - for convenience they should be in a single
folder.

You will see many warnings that Master Documents can become corrupt,
but follow some simple precautions and you will be ok!

Use the Master Document is a means to an end - a convenient framework
for linking the parts and itself containing nothing except Cover/Title pages,
a TOC and, occasionally, an Index.

Maintain the sub-documents quite separately. The Master, to me, is a
disposable item that can be re-created if necessary. Moving content around
within the Master CAN lead to problems.

Open a New Document in Word;
Type "Title Page"; Press Enter; Insert>Break>Page Break;
Type "Contents": Press Enter; Insert>Break>Page Break;

You now have three pages with the insertion point at the
top of page three.

File>Save As... (suitable Name) in the same folder as the
other sub-documents. (I have a Template for just this purpose.)

View>Outline;
You will see another Toolbar (Outlining).
Hover the Mouse over button 4 from the right-hand end
("Insert subdocument")

Click and choose the first of the sub-documents.
It will be inserted, and the cursor will move to the end.
Repeat for all other parts in correct order.

Save!!

Now! The Master does not "contain" the subdocuments - it
is linked to them and reads each one as needed.

Through the master document you may:
Add and format your table of contents
Paginate the entire Document
View the entire Document
Print the entire Document....

It is best that you maintain (edit) each document separately -
however do note that you CAN edit in the Master, and the
changes will be saved to each individual document.

Again! Avoid moving content while in the Master Document. If you
encounter problems, be prepared to scrap the Master Document and
re-create it. That said, I have use Master Documents for years without
any problems.

See Word Help for "Master Documents".
 
Can the different documents be based on different templates? If, say, one
sub-document has Normal as TNR12 and another Arial 11, would this cause
problems? Likewise, the different documents may have different formats for
Heading 1, 2, 3, etc.
 
G'Day ab,

"The template you use for a master document controls the styles used
when you view and print the entire document. You can also use different
templates - or use different settings within the templates - for the master
document and for individual subdocuments."

From Word HELP.
--
Regards,
Pat Garard
Melbourne, Australia
_______________________

ab said:
Can the different documents be based on different templates? If, say, one
sub-document has Normal as TNR12 and another Arial 11, would this cause
problems? Likewise, the different documents may have different formats for
Heading 1, 2, 3, etc.
Click to expand...
 
I have just found that bit in Word Help so I don't think a master document
will be any good in my case. I have had to create documents on different
templates as my Headings are formatted totally differently on each section
of the job. I certainly would not want the master document to control the
styles throughout the whole document!

Thanks for your help anyway, Pat
 
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