Importing information from an EMAIL

  • Thread starter Thread starter Mae
  • Start date Start date
M

Mae

Does anyone know how to automatically import information
from incoming emails into an Access database?

I'd appreciate any advice as to how to set up something
along these lines.

Thank you!
Mae
 
In a code module, use Tools References to set one for Outlook.
Then modify this code to do what you need.

Public Sub SaveAttachment(strPath As String)
On Error GoTo Err_SaveAttachment

Dim ol As New Outlook.Application
Dim ns As Outlook.NameSpace
Dim MyInbox As Outlook.Items
Dim fldr As Outlook.MAPIFolder
Dim itm As Outlook.MailItem
Dim mFile As String, NumAttachments As Integer, i As Integer, NumEmails As
Integer, strTo As String

Set ns = ol.GetNamespace("MAPI")
Set MyInbox = ns.GetDefaultFolder(olFolderInbox).Items

'set a reference to a folder to move the items to
Set fldr = ns.Folders("Personal Folders").Folders("Saved
Messages").Folders("Bids")

For Each itm In MyInbox
'Debug.Print itm.Subject, itm.To, itm.SenderName
If itm.Subject Like "*Bid*" Then
NumAttachments = itm.Attachments.Count
i = 1 'attachment number
Do While i <= NumAttachments
mFile = itm.Attachments.Item(i).filename
itm.Attachments.Item(i).SaveAsFile strPath & mFile
i = i + 1
Loop
Else
'Debug.Print "Not a Bid"
End If
Next

'In order to move all messages from one folder to another, you must loop
backwards through the index
NumEmails = MyInbox.Count
For i = NumEmails To 1 Step -1
If MyInbox.Item(i).Subject Like "*Bid*" Then
Set itm = MyInbox.Item(i)
'Get e-mail address for the acknowledgment from the Body of the
original message
strTo = GetAddress(itm.Body)
Call SendEmailMessage("This is to acknowledge that your Bid has been
received and will be processed shortly.", "This is the body of your message
to us:" & vbCRLF & itm.Body, strTo)
itm.Move fldr
End If
Next i

Exit_SaveAttachment:
Set itm = Nothing
Set MyInbox = Nothing
Set ns = Nothing
Set ol = Nothing
Exit Sub

Err_SaveAttachment:
MsgBox ("Error # " & str(Err.Number) & " was generated by " & Err.Source &
Chr(13) & Err.Description)
Resume Exit_SaveAttachment

End Sub

Sub SendEmailMessage(strSubject As String, strBody As String, strTo As
String)
On Error GoTo Err_SendEmailMessage
Dim ol As New Outlook.Application
Dim ns As Outlook.NameSpace
Dim newMail As Outlook.MailItem

Set ns = ol.GetNamespace("MAPI")
Set newMail = ol.CreateItem(olMailItem)
With newMail
.Subject = strSubject
.Body = strBody & vbCRLF
With .Recipients.Add(strTo)
.Type = olTo
End With
.Send
End With

Exit_SendEmailMessage:
Set ol = Nothing
Set ns = Nothing
Set newMail = Nothing
Exit Sub

Err_SendEmailMessage:
MsgBox ("Error # " & str(Err.Number) & " was generated by " & Err.Source &
Chr(13) & Err.Description)
Resume Exit_SendEmailMessage

End Sub

You may need to use a program named ClickYes! in order to use the
SendEmailMessage code.
Oultook security now pops up dialog boxes that you can't program around.
ClickYes! looks for them and "clicks the Yes button" for your code.

http://www.express-soft.com/mailmate/clickyes.html
 
-----Original Message-----
Does anyone know how to automatically import information
from incoming emails into an Access database?

I'd appreciate any advice as to how to set up something
along these lines.

Thank you!
Mae
.
Click to expand...
If you are using MS Outlook or Exchange:

1. Go into the Table section of your database
2. right-click in a blank space
3. Select "Link"
4. On the bottom of the window (type) use the down arrow
to select "outlook" or "exchange."
5. The system will find your inbox and link to that.

That's it.
 
Back
Top