Import PST to new computer?

[Scot]

OL2002, WinXP -------------------
I exported the OL2002 PST file and saved to a CD. I want to import it into
the new computer also using OL2002. ---- HERE'S THE PROBLEM: When I did
this a couple of years ago I ended up with two Personal Folders, thereby
using twice the space needed. I currently have 20 - 30 emails in my Inbox
on the new computer, and over 1,000 in the PST file I want to import. How
do I import the PST, have it merge with the 20 - 30 new emails, and NOT end
up with two Personal Folders?

Thanks,

 

[Russ Valentine [MVP-Outlook]]

By not importing. And now you see why.
Just open the PST file and copy what you want from it or reuse it as the
default for your new installation.

 

[Scot]

Thanks, but I've run into unknown hurdles:

1. In OL2002, I did File/Open/Outlook Data File, then pointed to the file
on the CD. I then got a message: "access denied, you do not have permission
required to access the file." But of course I have permission; it's my
file, created by me, on my computer and all I want to do is get the contents
into OL2002 on my new computer. One problem is that the file is listed as
an Office Data File, but OL2002 only has an option for opening an Outlook
Data File.

2. If there's a way for me to open the PST file on the CD, what am I going
to see, and what do I need to know to get the emails from the Inbox copied
into the new Inbox folder, the Sent emails into the new Sent folder, and get
the various folders and their contents copied into my new Personal Folder?

Thanks,

By not importing. And now you see why.
Just open the PST file and copy what you want from it or reuse it as the
default for your new installation.
--
Russ Valentine
[MVP-Outlook]

OL2002, WinXP -------------------
I exported the OL2002 PST file and saved to a CD. I want to import it
into the new computer also using OL2002. ---- HERE'S THE PROBLEM: When
I did this a couple of years ago I ended up with two Personal Folders,
thereby using twice the space needed. I currently have 20 - 30 emails in
my Inbox on the new computer, and over 1,000 in the PST file I want to
import. How do I import the PST, have it merge with the 20 - 30 new
emails, and NOT end up with two Personal Folders?

Thanks,

 

[Russ Valentine [MVP-Outlook]]

You pointed to a file on a CD? That's not an "unknown hurdle." You can't
open a file on a CD. Those files have read only attributes. You must move
the file to a hard drive and remove the read only attribute.
--
Russ Valentine
[MVP-Outlook]

Thanks, but I've run into unknown hurdles:

1. In OL2002, I did File/Open/Outlook Data File, then pointed to the file
on the CD. I then got a message: "access denied, you do not have
permission required to access the file." But of course I have permission;
it's my file, created by me, on my computer and all I want to do is get
the contents into OL2002 on my new computer. One problem is that the
file is listed as an Office Data File, but OL2002 only has an option for
opening an Outlook Data File.

2. If there's a way for me to open the PST file on the CD, what am I
going to see, and what do I need to know to get the emails from the Inbox
copied into the new Inbox folder, the Sent emails into the new Sent
folder, and get the various folders and their contents copied into my new
Personal Folder?

Thanks,

By not importing. And now you see why.
Just open the PST file and copy what you want from it or reuse it as the
default for your new installation.
--
Russ Valentine
[MVP-Outlook]

OL2002, WinXP -------------------
I exported the OL2002 PST file and saved to a CD. I want to import it
into the new computer also using OL2002. ---- HERE'S THE PROBLEM: When
I did this a couple of years ago I ended up with two Personal Folders,
thereby using twice the space needed. I currently have 20 - 30 emails
in my Inbox on the new computer, and over 1,000 in the PST file I want
to import. How do I import the PST, have it merge with the 20 - 30 new
emails, and NOT end up with two Personal Folders?

Thanks,

 

[Scot]

Thanks. Copied the file to the Desktop, unchecked Read Only. From OL2002,
I tried to open it, but got this ERROR Message: "OLBackup.pst is not a
personal folders file." How can it not be a personal folders file? Where
do I go from here?

Thanks,

You pointed to a file on a CD? That's not an "unknown hurdle." You can't
open a file on a CD. Those files have read only attributes. You must move
the file to a hard drive and remove the read only attribute.
--
Russ Valentine
[MVP-Outlook]

Thanks, but I've run into unknown hurdles:

1. In OL2002, I did File/Open/Outlook Data File, then pointed to the
file on the CD. I then got a message: "access denied, you do not have
permission required to access the file." But of course I have
permission; it's my file, created by me, on my computer and all I want to
do is get the contents into OL2002 on my new computer. One problem is
that the file is listed as an Office Data File, but OL2002 only has an
option for opening an Outlook Data File.

2. If there's a way for me to open the PST file on the CD, what am I
going to see, and what do I need to know to get the emails from the Inbox
copied into the new Inbox folder, the Sent emails into the new Sent
folder, and get the various folders and their contents copied into my new
Personal Folder?

Thanks,

By not importing. And now you see why.
Just open the PST file and copy what you want from it or reuse it as the
default for your new installation.
--
Russ Valentine
[MVP-Outlook]
OL2002, WinXP -------------------
I exported the OL2002 PST file and saved to a CD. I want to import it
into the new computer also using OL2002. ---- HERE'S THE PROBLEM:
When I did this a couple of years ago I ended up with two Personal
Folders, thereby using twice the space needed. I currently have 20 -
30 emails in my Inbox on the new computer, and over 1,000 in the PST
file I want to import. How do I import the PST, have it merge with the
20 - 30 new emails, and NOT end up with two Personal Folders?

Thanks,

 

[Russ Valentine [MVP-Outlook]]

How did you create the file?
Did you also export directly onto storage medium?
If so your file is corrupt.
--
Russ Valentine
[MVP-Outlook]

Thanks. Copied the file to the Desktop, unchecked Read Only. From
OL2002, I tried to open it, but got this ERROR Message: "OLBackup.pst is
not a personal folders file." How can it not be a personal folders file?
Where do I go from here?

Thanks,

You pointed to a file on a CD? That's not an "unknown hurdle." You can't
open a file on a CD. Those files have read only attributes. You must move
the file to a hard drive and remove the read only attribute.
--
Russ Valentine
[MVP-Outlook]

Thanks, but I've run into unknown hurdles:

1. In OL2002, I did File/Open/Outlook Data File, then pointed to the
file on the CD. I then got a message: "access denied, you do not have
permission required to access the file." But of course I have
permission; it's my file, created by me, on my computer and all I want
to do is get the contents into OL2002 on my new computer. One problem
is that the file is listed as an Office Data File, but OL2002 only has
an option for opening an Outlook Data File.

2. If there's a way for me to open the PST file on the CD, what am I
going to see, and what do I need to know to get the emails from the
Inbox copied into the new Inbox folder, the Sent emails into the new
Sent folder, and get the various folders and their contents copied into
my new Personal Folder?

Thanks,


By not importing. And now you see why.
Just open the PST file and copy what you want from it or reuse it as
the default for your new installation.
--
Russ Valentine
[MVP-Outlook]
OL2002, WinXP -------------------
I exported the OL2002 PST file and saved to a CD. I want to import it
into the new computer also using OL2002. ---- HERE'S THE PROBLEM:
When I did this a couple of years ago I ended up with two Personal
Folders, thereby using twice the space needed. I currently have 20 -
30 emails in my Inbox on the new computer, and over 1,000 in the PST
file I want to import. How do I import the PST, have it merge with
the 20 - 30 new emails, and NOT end up with two Personal Folders?

Thanks,

 

[Scot]

No, I exported to the default Outlook folder in WinXP, then copied it to the
CD.

How did you create the file?
Did you also export directly onto storage medium?
If so your file is corrupt.
--
Russ Valentine
[MVP-Outlook]

Thanks. Copied the file to the Desktop, unchecked Read Only. From
OL2002, I tried to open it, but got this ERROR Message: "OLBackup.pst is
not a personal folders file." How can it not be a personal folders file?
Where do I go from here?

Thanks,

You pointed to a file on a CD? That's not an "unknown hurdle." You can't
open a file on a CD. Those files have read only attributes. You must
move the file to a hard drive and remove the read only attribute.
--
Russ Valentine
[MVP-Outlook]
Thanks, but I've run into unknown hurdles:

1. In OL2002, I did File/Open/Outlook Data File, then pointed to the
file on the CD. I then got a message: "access denied, you do not have
permission required to access the file." But of course I have
permission; it's my file, created by me, on my computer and all I want
to do is get the contents into OL2002 on my new computer. One problem
is that the file is listed as an Office Data File, but OL2002 only has
an option for opening an Outlook Data File.

2. If there's a way for me to open the PST file on the CD, what am I
going to see, and what do I need to know to get the emails from the
Inbox copied into the new Inbox folder, the Sent emails into the new
Sent folder, and get the various folders and their contents copied into
my new Personal Folder?

Thanks,


By not importing. And now you see why.
Just open the PST file and copy what you want from it or reuse it as
the default for your new installation.
--
Russ Valentine
[MVP-Outlook]
OL2002, WinXP -------------------
I exported the OL2002 PST file and saved to a CD. I want to import
it into the new computer also using OL2002. ---- HERE'S THE PROBLEM:
When I did this a couple of years ago I ended up with two Personal
Folders, thereby using twice the space needed. I currently have 20 -
30 emails in my Inbox on the new computer, and over 1,000 in the PST
file I want to import. How do I import the PST, have it merge with
the 20 - 30 new emails, and NOT end up with two Personal Folders?

Thanks,

 

[Russ Valentine [MVP-Outlook]]

Did you close Outlook before you copied it?
--
Russ Valentine
[MVP-Outlook]

No, I exported to the default Outlook folder in WinXP, then copied it to
the CD.

How did you create the file?
Did you also export directly onto storage medium?
If so your file is corrupt.
--
Russ Valentine
[MVP-Outlook]

Thanks. Copied the file to the Desktop, unchecked Read Only. From
OL2002, I tried to open it, but got this ERROR Message: "OLBackup.pst is
not a personal folders file." How can it not be a personal folders
file? Where do I go from here?

Thanks,


You pointed to a file on a CD? That's not an "unknown hurdle." You
can't open a file on a CD. Those files have read only attributes. You
must move the file to a hard drive and remove the read only attribute.
--
Russ Valentine
[MVP-Outlook]
Thanks, but I've run into unknown hurdles:

1. In OL2002, I did File/Open/Outlook Data File, then pointed to the
file on the CD. I then got a message: "access denied, you do not have
permission required to access the file." But of course I have
permission; it's my file, created by me, on my computer and all I want
to do is get the contents into OL2002 on my new computer. One
problem is that the file is listed as an Office Data File, but OL2002
only has an option for opening an Outlook Data File.

2. If there's a way for me to open the PST file on the CD, what am I
going to see, and what do I need to know to get the emails from the
Inbox copied into the new Inbox folder, the Sent emails into the new
Sent folder, and get the various folders and their contents copied
into my new Personal Folder?

Thanks,


By not importing. And now you see why.
Just open the PST file and copy what you want from it or reuse it as
the default for your new installation.
--
Russ Valentine
[MVP-Outlook]
OL2002, WinXP -------------------
I exported the OL2002 PST file and saved to a CD. I want to import
it into the new computer also using OL2002. ---- HERE'S THE
PROBLEM: When I did this a couple of years ago I ended up with two
Personal Folders, thereby using twice the space needed. I currently
have 20 - 30 emails in my Inbox on the new computer, and over 1,000
in the PST file I want to import. How do I import the PST, have it
merge with the 20 - 30 new emails, and NOT end up with two Personal
Folders?

Thanks,

 

[Scot]

No, Outlook was open. I just now did another export of the PST file to the
default location -- Documents and Settings/default/Application
Data/Microsoft/Outlook/backup3-3-05.pst. I then copied it to a CD while OL
was still open. I then copied it from that CD to the desktop of the new
computer. I then Opened OL2002, clicked Outlook Today, then clicked
File/Open and chose the only option, "Outlook Data File." I then choose the
Desktop folder and clicked on "backup3-3-05.pst." I'm then immediately
thrown back to Outlook where nothing has happened.

The file saved is "backup3-3-05.pst." Outlook is looking for an "Outlook
Data File," but Properties of the backup pst file reads "Office Data File."
The difference in the nomenclature between "Outlook Data" and "Office Data"
may be insignificant, because OL2002 (in both cases) is part of the same
Office XP Pro.

Any thoughts?

Did you close Outlook before you copied it?
--
Russ Valentine
[MVP-Outlook]

No, I exported to the default Outlook folder in WinXP, then copied it to
the CD.

How did you create the file?
Did you also export directly onto storage medium?
If so your file is corrupt.
--
Russ Valentine
[MVP-Outlook]
Thanks. Copied the file to the Desktop, unchecked Read Only. From
OL2002, I tried to open it, but got this ERROR Message: "OLBackup.pst
is not a personal folders file." How can it not be a personal folders
file? Where do I go from here?

Thanks,


You pointed to a file on a CD? That's not an "unknown hurdle." You
can't open a file on a CD. Those files have read only attributes. You
must move the file to a hard drive and remove the read only attribute.
--
Russ Valentine
[MVP-Outlook]
Thanks, but I've run into unknown hurdles:

1. In OL2002, I did File/Open/Outlook Data File, then pointed to the
file on the CD. I then got a message: "access denied, you do not
have permission required to access the file." But of course I have
permission; it's my file, created by me, on my computer and all I
want to do is get the contents into OL2002 on my new computer. One
problem is that the file is listed as an Office Data File, but OL2002
only has an option for opening an Outlook Data File.

2. If there's a way for me to open the PST file on the CD, what am I
going to see, and what do I need to know to get the emails from the
Inbox copied into the new Inbox folder, the Sent emails into the new
Sent folder, and get the various folders and their contents copied
into my new Personal Folder?

Thanks,


By not importing. And now you see why.
Just open the PST file and copy what you want from it or reuse it as
the default for your new installation.
--
Russ Valentine
[MVP-Outlook]
OL2002, WinXP -------------------
I exported the OL2002 PST file and saved to a CD. I want to import
it into the new computer also using OL2002. ---- HERE'S THE
PROBLEM: When I did this a couple of years ago I ended up with two
Personal Folders, thereby using twice the space needed. I
currently have 20 - 30 emails in my Inbox on the new computer, and
over 1,000 in the PST file I want to import. How do I import the
PST, have it merge with the 20 - 30 new emails, and NOT end up with
two Personal Folders?

Thanks,

 

[Scot]

Fixed. The PST file was perfectly fine. It did indeed create a separate
Personal Folder, just what I didn't want it to do. After an hour on the
phone with Microsoft/India in two separate sessions, we finally got the two
Personal Folders merged. Doing a file IMPORT was the way to do it.

In case anyone else is following this thread: If you have more than one
Personal Folder showing in the Folder List (View/Folder List), first, you
have to determine which Personal Folder offers the option to "Close" after
right-clicking on it. You then Tools/Accounts/E-mail Accounts/View or
Change, then in the drop-down box choose the Personal Folder that does NOT
offer a "Close" option and do the OKs and Finishes to keep the choice. Then
File/Import that PST file that does offer the "Close" option. After that
file has been completely imported, go back to the Folder List, right-click
on that Personal Folder and "Close" it. You will now have imported a PST
file from another computer and merged it with the new default Personal
Folder. While you're doing all of that, make sure that you choose the
correct duplicate/no duplicate choices.

Did you close Outlook before you copied it?
--
Russ Valentine
[MVP-Outlook]

No, I exported to the default Outlook folder in WinXP, then copied it to
the CD.

How did you create the file?
Did you also export directly onto storage medium?
If so your file is corrupt.
--
Russ Valentine
[MVP-Outlook]
Thanks. Copied the file to the Desktop, unchecked Read Only. From
OL2002, I tried to open it, but got this ERROR Message: "OLBackup.pst
is not a personal folders file." How can it not be a personal folders
file? Where do I go from here?

Thanks,


You pointed to a file on a CD? That's not an "unknown hurdle." You
can't open a file on a CD. Those files have read only attributes. You
must move the file to a hard drive and remove the read only attribute.
--
Russ Valentine
[MVP-Outlook]
Thanks, but I've run into unknown hurdles:

1. In OL2002, I did File/Open/Outlook Data File, then pointed to the
file on the CD. I then got a message: "access denied, you do not
have permission required to access the file." But of course I have
permission; it's my file, created by me, on my computer and all I
want to do is get the contents into OL2002 on my new computer. One
problem is that the file is listed as an Office Data File, but OL2002
only has an option for opening an Outlook Data File.

2. If there's a way for me to open the PST file on the CD, what am I
going to see, and what do I need to know to get the emails from the
Inbox copied into the new Inbox folder, the Sent emails into the new
Sent folder, and get the various folders and their contents copied
into my new Personal Folder?

Thanks,


By not importing. And now you see why.
Just open the PST file and copy what you want from it or reuse it as
the default for your new installation.
--
Russ Valentine
[MVP-Outlook]
OL2002, WinXP -------------------
I exported the OL2002 PST file and saved to a CD. I want to import
it into the new computer also using OL2002. ---- HERE'S THE
PROBLEM: When I did this a couple of years ago I ended up with two
Personal Folders, thereby using twice the space needed. I
currently have 20 - 30 emails in my Inbox on the new computer, and
over 1,000 in the PST file I want to import. How do I import the
PST, have it merge with the 20 - 30 new emails, and NOT end up with
two Personal Folders?

Thanks,

 

[Russ Valentine [MVP-Outlook]]

Actually the correct answers are:
1. Never export/import a PST file.
2. If you import a PST file and end up with 2 Personal Folders files, your
profile is corrupt. Create a new profile.

--
Russ Valentine
[MVP-Outlook]

Fixed. The PST file was perfectly fine. It did indeed create a separate
Personal Folder, just what I didn't want it to do. After an hour on the
phone with Microsoft/India in two separate sessions, we finally got the
two Personal Folders merged. Doing a file IMPORT was the way to do it.

In case anyone else is following this thread: If you have more than one
Personal Folder showing in the Folder List (View/Folder List), first, you
have to determine which Personal Folder offers the option to "Close" after
right-clicking on it. You then Tools/Accounts/E-mail Accounts/View or
Change, then in the drop-down box choose the Personal Folder that does NOT
offer a "Close" option and do the OKs and Finishes to keep the choice.
Then File/Import that PST file that does offer the "Close" option. After
that file has been completely imported, go back to the Folder List,
right-click on that Personal Folder and "Close" it. You will now have
imported a PST file from another computer and merged it with the new
default Personal Folder. While you're doing all of that, make sure that
you choose the correct duplicate/no duplicate choices.

Did you close Outlook before you copied it?
--
Russ Valentine
[MVP-Outlook]

No, I exported to the default Outlook folder in WinXP, then copied it to
the CD.



How did you create the file?
Did you also export directly onto storage medium?
If so your file is corrupt.
--
Russ Valentine
[MVP-Outlook]
Thanks. Copied the file to the Desktop, unchecked Read Only. From
OL2002, I tried to open it, but got this ERROR Message: "OLBackup.pst
is not a personal folders file." How can it not be a personal folders
file? Where do I go from here?

Thanks,


You pointed to a file on a CD? That's not an "unknown hurdle." You
can't open a file on a CD. Those files have read only attributes. You
must move the file to a hard drive and remove the read only
attribute.
--
Russ Valentine
[MVP-Outlook]
Thanks, but I've run into unknown hurdles:

1. In OL2002, I did File/Open/Outlook Data File, then pointed to
the file on the CD. I then got a message: "access denied, you do
not have permission required to access the file." But of course I
have permission; it's my file, created by me, on my computer and all
I want to do is get the contents into OL2002 on my new computer.
One problem is that the file is listed as an Office Data File, but
OL2002 only has an option for opening an Outlook Data File.

2. If there's a way for me to open the PST file on the CD, what am
I going to see, and what do I need to know to get the emails from
the Inbox copied into the new Inbox folder, the Sent emails into the
new Sent folder, and get the various folders and their contents
copied into my new Personal Folder?

Thanks,


By not importing. And now you see why.
Just open the PST file and copy what you want from it or reuse it
as the default for your new installation.
--
Russ Valentine
[MVP-Outlook]
OL2002, WinXP -------------------
I exported the OL2002 PST file and saved to a CD. I want to
import it into the new computer also using OL2002. ---- HERE'S
THE PROBLEM: When I did this a couple of years ago I ended up with
two Personal Folders, thereby using twice the space needed. I
currently have 20 - 30 emails in my Inbox on the new computer, and
over 1,000 in the PST file I want to import. How do I import the
PST, have it merge with the 20 - 30 new emails, and NOT end up
with two Personal Folders?

Thanks,