How to show that you are available but at a different company site

  • Thread starter Thread starter Guest
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Guest

I work in multi site company in Italy.
We have 4 sites in Milan only (and several other across italy) and people
tend to spend some day in one and some in another.
If I want to invite several person to a meeting (or to arrange a conference
call) I have to call them and ask (for example" "where are you going to be on
next monday?")
I would like to know just by a quick look at their calendar where they are
(as I do while checking availability).
Is it possible to configure calendars in order information about one
person's location in a particular day?
Thank you
Marco
 
yes. I would use an All Day Event with the time shown as Free. Write Milan
as the subject.

I hope this helps you at least a little bit!

Judy Gleeson
MVP Outlook
Outlook trainer and author of Productiv_IT with Outlook

read my articles here: www.judygleeson.com
www.acorntraining.com.au
Canberra, Australia

"Wasted end-user time due to lack of training accounted for the biggest
piece of the spoftware spending pie" -Gartner
 
Thanks Judy,
but this is not exactly what I meant (I'm not English mother tongue, so
maybe I didn't state the question clearly enough).

What you suggested is a good reminder for myself and I actually use it a lot
to get a glimpse of where I will be in a certain day.

The problem is that I am the only one that can see what is actually written
in an event in my calendar, anyone else (exept my delegates) would not see
this event and most of all they would not be able to read the content
("Milan")

I was thinking about something more like a "special backgroud color" - like
weekends -or a "watermarked background" that I would put on certain days and
that shows anyone else that even if I'm am available I'm not in Milan but in
Rome (for example).

Thanks again

Marco
 
that method does not exist.

You could give them Reviewer permission - then they can read the Event and
see what it says. Mark Private appointments Private so they can't read
those!

--
I hope this helps you at least a little bit!

Judy Gleeson
MVP Outlook
Outlook trainer and author of Productiv_IT with Outlook

read my articles here: www.judygleeson.com
www.acorntraining.com.au
Canberra, Australia

"Wasted end-user time due to lack of training accounted for the biggest
piece of the spoftware spending pie" -Gartner
 
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