How to set up export to include Distribution Lists

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Guest

I need to save/export my entire contacts list - used to do this easily in
Outlook Express with the .wab files - all efforts in Outlook 2003 have failed
to date.


In Outlook 2003 -
When I export my contacts to a .pst file, individual contacts are properly
preserved and distribution list TITLES are saved. But the members in each
distribution list are excluded.

When I export my contacts to a .csv or .tsv file, individual contacts are
properly preserved but distribution list titles are not even saved -
everything about distribution lists is totally excluded.

Help database says I should be able to drag and drop items from Outlook 2003
into email. When I attempt to drag and drop distribution lists into email,
nothing translates. (Word is my editing program)

I have searched the help database and the MS datebase for a solution without
success.

It is critical that I find a way to backup my address book in its entirety,
including distribution lists.

thanks so much for your help!
 
You will find a few thousand posts here that explain that exporting is never
the correct way to transfer Outlook data. DL's are only a small part of the
data that you lose.
The only way to preserve data is to copy and reuse the data file.
 
I am new to Outlook 2003. Sorry, I did not see the thousands of posts you
referred to in my many hours of searching the many databases available.

When you say "copy and reused the data file" I assume you mean copy it right
within the Outlook 2003 Contacts section. If that is so, what happens if
something happens to the hard drive? It has been my habit to selectively
save data that I use and update regularly. Does that mean the sensible user
would always be updating the entire hard drive to a peripheral drive?

I did not know multiple postings are prohibited. I would not do that again.

Thank you for your help.



Russ Valentine said:
You will find a few thousand posts here that explain that exporting is never
the correct way to transfer Outlook data. DL's are only a small part of the
data that you lose.
The only way to preserve data is to copy and reuse the data file.
--
Russ Valentine
[MVP-Outlook]
Debby said:
I need to save/export my entire contacts list - used to do this easily in
Outlook Express with the .wab files - all efforts in Outlook 2003 have
failed
to date.


In Outlook 2003 -
When I export my contacts to a .pst file, individual contacts are properly
preserved and distribution list TITLES are saved. But the members in each
distribution list are excluded.

When I export my contacts to a .csv or .tsv file, individual contacts are
properly preserved but distribution list titles are not even saved -
everything about distribution lists is totally excluded.

Help database says I should be able to drag and drop items from Outlook
2003
into email. When I attempt to drag and drop distribution lists into
email,
nothing translates. (Word is my editing program)

I have searched the help database and the MS datebase for a solution
without
success.

It is critical that I find a way to backup my address book in its
entirety,
including distribution lists.

thanks so much for your help!
Click to expand...
Click to expand...
 
You state categorically that exporting is not a good backup method.
I do not understand why the following is found in MS Help and Support -

"Applies to Microsoft Office Outlook® 2003

To back up the Contacts folder, you need to export the folder to a file in
Personal Folders file (.pst) (Personal Folders file (.pst): Data file that
stores your messages and other items on your computer. You can assign a .pst
file to be the default delivery location for e-mail messages. You can use a
..pst to organize and back up items for safekeeping.) format.

On the File menu, click Import and Export.
Click Export to a file, and then click Next.
In the Create a file of type list, click Personal Folder File (.pst), and
then click Next.
In the Select a folder to export from list, click Contacts.
If you have subfolders below the Contacts folder that you want to include,
select the Include subfolders check box.
Click Next.
Click Browse, choose a location for the file, such as My Documents, and then
type a name for your backup file, such as ContactsBackup.pst.
Click OK.
Click Finish.
In the Name box, type My Contacts Backup.
Type the encryption and password settings if you need them, and then click
OK.




Russ Valentine said:
You will find a few thousand posts here that explain that exporting is never
the correct way to transfer Outlook data. DL's are only a small part of the
data that you lose.
The only way to preserve data is to copy and reuse the data file.
--
Russ Valentine
[MVP-Outlook]
Debby said:
I need to save/export my entire contacts list - used to do this easily in
Outlook Express with the .wab files - all efforts in Outlook 2003 have
failed
to date.


In Outlook 2003 -
When I export my contacts to a .pst file, individual contacts are properly
preserved and distribution list TITLES are saved. But the members in each
distribution list are excluded.

When I export my contacts to a .csv or .tsv file, individual contacts are
properly preserved but distribution list titles are not even saved -
everything about distribution lists is totally excluded.

Help database says I should be able to drag and drop items from Outlook
2003
into email. When I attempt to drag and drop distribution lists into
email,
nothing translates. (Word is my editing program)

I have searched the help database and the MS datebase for a solution
without
success.

It is critical that I find a way to backup my address book in its
entirety,
including distribution lists.

thanks so much for your help!
Click to expand...
Click to expand...
 
Neither do I. It is patently bad advice. It is well documented that
exporting loses data, as you have now confirmed.

Take a look at these pages for info on Outlook data backup or transfer:
http://www.slipstick.com/config/backup.htm
http://www.howto-outlook.com/Howto/backupandrestore.htm
http://office.microsoft.com/en-us/assistance/HA010771141033.aspx


Russ Valentine
[MVP-Outlook]
You state categorically that exporting is not a good backup method.
I do not understand why the following is found in MS Help and Support -

"Applies to Microsoft Office Outlook® 2003

To back up the Contacts folder, you need to export the folder to a file in
Personal Folders file (.pst) (Personal Folders file (.pst): Data file that
stores your messages and other items on your computer. You can assign a .pst
file to be the default delivery location for e-mail messages. You can use a
.pst to organize and back up items for safekeeping.) format.

On the File menu, click Import and Export.
Click Export to a file, and then click Next.
In the Create a file of type list, click Personal Folder File (.pst), and
then click Next.
In the Select a folder to export from list, click Contacts.
If you have subfolders below the Contacts folder that you want to include,
select the Include subfolders check box.
Click Next.
Click Browse, choose a location for the file, such as My Documents, and then
type a name for your backup file, such as ContactsBackup.pst.
Click OK.
Click Finish.
In the Name box, type My Contacts Backup.
Type the encryption and password settings if you need them, and then click
OK.




:

You will find a few thousand posts here that explain that exporting is never
the correct way to transfer Outlook data. DL's are only a small part of the
data that you lose.
The only way to preserve data is to copy and reuse the data file.
--
Russ Valentine
[MVP-Outlook]
I need to save/export my entire contacts list - used to do this easily in
Outlook Express with the .wab files - all efforts in Outlook 2003 have
failed
to date.


In Outlook 2003 -
When I export my contacts to a .pst file, individual contacts are properly
preserved and distribution list TITLES are saved. But the members in each
distribution list are excluded.

When I export my contacts to a .csv or .tsv file, individual contacts are
properly preserved but distribution list titles are not even saved -
everything about distribution lists is totally excluded.

Help database says I should be able to drag and drop items from Outlook
2003
into email. When I attempt to drag and drop distribution lists into
email,
nothing translates. (Word is my editing program)

I have searched the help database and the MS datebase for a solution
without
success.

It is critical that I find a way to backup my address book in its
entirety,
including distribution lists.

thanks so much for your help!
Click to expand...
Click to expand...
Click to expand...
 
Thank you. This has be quite helpful.
Debby

Russ Valentine said:
Neither do I. It is patently bad advice. It is well documented that
exporting loses data, as you have now confirmed.

Take a look at these pages for info on Outlook data backup or transfer:
http://www.slipstick.com/config/backup.htm
http://www.howto-outlook.com/Howto/backupandrestore.htm
http://office.microsoft.com/en-us/assistance/HA010771141033.aspx


Russ Valentine
[MVP-Outlook]
You state categorically that exporting is not a good backup method.
I do not understand why the following is found in MS Help and Support -

"Applies to Microsoft Office Outlook® 2003

To back up the Contacts folder, you need to export the folder to a file in
Personal Folders file (.pst) (Personal Folders file (.pst): Data file that
stores your messages and other items on your computer. You can assign a .pst
file to be the default delivery location for e-mail messages. You can use a
.pst to organize and back up items for safekeeping.) format.

On the File menu, click Import and Export.
Click Export to a file, and then click Next.
In the Create a file of type list, click Personal Folder File (.pst), and
then click Next.
In the Select a folder to export from list, click Contacts.
If you have subfolders below the Contacts folder that you want to include,
select the Include subfolders check box.
Click Next.
Click Browse, choose a location for the file, such as My Documents, and then
type a name for your backup file, such as ContactsBackup.pst.
Click OK.
Click Finish.
In the Name box, type My Contacts Backup.
Type the encryption and password settings if you need them, and then click
OK.




:

You will find a few thousand posts here that explain that exporting is never
the correct way to transfer Outlook data. DL's are only a small part of the
data that you lose.
The only way to preserve data is to copy and reuse the data file.
--
Russ Valentine
[MVP-Outlook]

I need to save/export my entire contacts list - used to do this easily in
Outlook Express with the .wab files - all efforts in Outlook 2003 have
failed
to date.


In Outlook 2003 -
When I export my contacts to a .pst file, individual contacts are properly
preserved and distribution list TITLES are saved. But the members in each
distribution list are excluded.

When I export my contacts to a .csv or .tsv file, individual contacts are
properly preserved but distribution list titles are not even saved -
everything about distribution lists is totally excluded.

Help database says I should be able to drag and drop items from Outlook
2003
into email. When I attempt to drag and drop distribution lists into
email,
nothing translates. (Word is my editing program)

I have searched the help database and the MS datebase for a solution
without
success.

It is critical that I find a way to backup my address book in its
entirety,
including distribution lists.

thanks so much for your help!
Click to expand...
Click to expand...
Click to expand...
 
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