How to set up 4 computers to use 1 calendar for 1 person

  • Thread starter Thread starter Roy Brown
  • Start date Start date
R

Roy Brown

In my home based office, I have an intranet (wired/wireless) connected to the
internet. Consisting of:
Desktop 1 - Win XP home, Outlook 2003
Desktop 2 - Win XP pro, Outlook 2003
Desktop 3 - Win 2k, Outlook 2000
Laptop - WinXP pro, Outlook 2003

I'd like to set up a calendar for my work schedule on a home network that could
be accessed
from any of the computers listed. Rather than running to the 1 computer that is
currently used for scheduling.

How would you suggest this be done?

A) Use Windows/Outlook user profiles to access the 1 calendar (including
contacts categorized by clients and suppliers).
B) Use Remote Desktop to connect to one computer set up with Outlook 2003 for my
work schedule?
C)Use net folders
D)Get a 4th copy of OL2003 install it on Desktop 3, Create a user profile for
work on all 4 computers and get the other 3 computers to synchronize the .pst
file with the primary office desktop 2.
E) Other?


I'm open to any suggestions. Hopefully even a discussion of various methods.


Thank you,
 
Hi Roy,

Outlook can not share a PST file with several users in the same time.

NetFolders is no more supported in Outlook 2002 and 2003 (only in 98/2000)

If you would use Remote Desktop, you wouldn´t get a reminder of the calendar
and it is a seperate Windows and not directly in your Outlook.

2 different ways. You could create a calendar.PST on a "server" and
alternating a user who wants to see this "shared" calender, he can open this
PST file in his Outlook.

As additional information: Network PST file are not supported by Microsoft.
E) Other?
Click to expand...

On this site is an article on various ways to share Outlook data:
http://office.microsoft.com/en-us/assistance/HA011477571033.aspx

You will also find a list of third-party sharing tools:
http://www.mapistore.com/Outlook/Groupware
http://www.slipstick.com/outlook/share.htm
 
Roy Brown said:
In my home based office, I have an intranet (wired/wireless)
connected to the internet. Consisting of:
Desktop 1 - Win XP home, Outlook 2003
Desktop 2 - Win XP pro, Outlook 2003
Desktop 3 - Win 2k, Outlook 2000
Laptop - WinXP pro, Outlook 2003

I'd like to set up a calendar for my work schedule on a home network
that could be accessed
from any of the computers listed. Rather than running to the 1
computer that is currently used for scheduling.

How would you suggest this be done?
Click to expand...

Were it my network, I'd create a new PST containing a Calendar in a Windows
folder, share that folder on the network, then add that PST from the network
share to the Outlooks. Note that it's unsupported and than only one Outlook
at a time can be running to access the shared PST, but it should work
otherwise.
 
Thank you Oliver,
(I'm repeating responses within your reply for clarification)

Up till Dec 31 the paper datebook followed me or the wife around the house. I
only need 1 user at a time.

What's the difference between a NetFolder and Network PST file? Will they work
with few problems? Other than resolving a "Key" activation issue in the last
1/4, I have not had any need to contact MS support since my first computer in
the early the 80's.

Reminders are not required. So Remote desktop might be the answer when using
Desktop3

I'll look at the sharing links you provided, sharing would be an added bonus..
--
Roy
rem NADA to reply



| Hi Roy,
|
| Outlook can not share a PST file with several users in the same time.

Up till Dec 31 the paper datebook followed me or the wife around the house. I
only need 1 user at a time. I'll look at the sharing links you provided that
would be an added bonus..

|
| NetFolders is no more supported in Outlook 2002 and 2003 (only in 98/2000)
|
| If you would use Remote Desktop, you wouldn´t get a reminder of the calendar
| and it is a seperate Windows and not directly in your Outlook.

Reminders are not required. So Remote desktop might be the answer when using
Desktop3

|
| 2 different ways. You could create a calendar.PST on a "server" and
| alternating a user who wants to see this "shared" calender, he can open this
| PST file in his Outlook.
|
| As additional information: Network PST file are not supported by Microsoft.

What's the difference between a NetFolder and Network PST file? Will they work
with few problems? Other than resolving a "Key" activation issue in the last
1/4, I have not had any need to contact MS support since my first computer in
the early the 80's.

|
| > E) Other?
|
| On this site is an article on various ways to share Outlook data:
| http://office.microsoft.com/en-us/assistance/HA011477571033.aspx
|
| You will also find a list of third-party sharing tools:
| http://www.mapistore.com/Outlook/Groupware
| http://www.slipstick.com/outlook/share.htm
|
| --
| Oliver Vukovics
| Share Outlook without Exchange: Public ShareFolder
| Share your contacts, calendars or e-mails
| http://www.publicshareware.com

I'll look at the sharing links you provided, sharing would be an added bonus..

|
| | > In my home based office, I have an intranet (wired/wireless) connected to
| > the
| > internet. Consisting of:
| > Desktop 1 - Win XP home, Outlook 2003
| > Desktop 2 - Win XP pro, Outlook 2003
| > Desktop 3 - Win 2k, Outlook 2000
| > Laptop - WinXP pro, Outlook 2003
| >
| > I'd like to set up a calendar for my work schedule on a home network that
| > could
| > be accessed
| > from any of the computers listed. Rather than running to the 1 computer
| > that is
| > currently used for scheduling.
| >
| > How would you suggest this be done?
| >
| > A) Use Windows/Outlook user profiles to access the 1 calendar (including
| > contacts categorized by clients and suppliers).
| > B) Use Remote Desktop to connect to one computer set up with Outlook 2003
| > for my
| > work schedule?
| > C)Use net folders
| > D)Get a 4th copy of OL2003 install it on Desktop 3, Create a user profile
| > for
| > work on all 4 computers and get the other 3 computers to synchronize the
| > .pst
| > file with the primary office desktop 2.
| > E) Other?
| >
| >
| > I'm open to any suggestions. Hopefully even a discussion of various
| > methods.
| >
| >
| > Thank you,
| >
| > --
| > Roy
| > rem NADA to reply
| >
| >
| >
|
|
 
That looks interesting! Do you know anyone using it with OL2000 and OL2003?

--
Roy
rem NADA to reply



| Have a look at www.workgroupshare.com - great product, I use for my diary on
| two computers and share this with two others on their computers.
|
| "Roy Brown" wrote:
|
| > In my home based office, I have an intranet (wired/wireless) connected to
the
| > internet. Consisting of:
| > Desktop 1 - Win XP home, Outlook 2003
| > Desktop 2 - Win XP pro, Outlook 2003
| > Desktop 3 - Win 2k, Outlook 2000
| > Laptop - WinXP pro, Outlook 2003
| >
| > I'd like to set up a calendar for my work schedule on a home network that
could
| > be accessed
| > from any of the computers listed. Rather than running to the 1 computer that
is
| > currently used for scheduling.
| >
| > How would you suggest this be done?
| >
| > A) Use Windows/Outlook user profiles to access the 1 calendar (including
| > contacts categorized by clients and suppliers).
| > B) Use Remote Desktop to connect to one computer set up with Outlook 2003
for my
| > work schedule?
| > C)Use net folders
| > D)Get a 4th copy of OL2003 install it on Desktop 3, Create a user profile
for
| > work on all 4 computers and get the other 3 computers to synchronize the
..pst
| > file with the primary office desktop 2.
| > E) Other?
| >
| >
| > I'm open to any suggestions. Hopefully even a discussion of various methods.
| >
| >
| > Thank you,
| >
| > --
| > Roy
| > rem NADA to reply
| >
| >
| >
| >
 
Thanks Brian,

Lets see if I got this right. I set up a user profiles on all computers called
"Work".

Log in as "Work" on one computer (desktop 2), and open outlook. That should
create a .pst file, which I can locate on the shared folder of desktop 2.
Correct so far? Do I have to also create a user profile in outlook, if so in one
or all copies?

Then I can go to the other computers and log in as "Work", open outlook and
select File > Open and direct it to the shared location?
If so, will that mean every time someone logs on to a computer as "Work" and
opens outlook, it will automatically go to the shared file, or will Outlook have
to be told open the shared file?

What about the outlook versions? Can I mix 2000 with 2003? Or just use remote
desktop? Or?

--
Roy
rem NADA to reply



|
| > In my home based office, I have an intranet (wired/wireless)
| > connected to the internet. Consisting of:
| > Desktop 1 - Win XP home, Outlook 2003
| > Desktop 2 - Win XP pro, Outlook 2003
| > Desktop 3 - Win 2k, Outlook 2000
| > Laptop - WinXP pro, Outlook 2003
| >
| > I'd like to set up a calendar for my work schedule on a home network
| > that could be accessed
| > from any of the computers listed. Rather than running to the 1
| > computer that is currently used for scheduling.
| >
| > How would you suggest this be done?
|
| Were it my network, I'd create a new PST containing a Calendar in a Windows
| folder, share that folder on the network, then add that PST from the network
| share to the Outlooks. Note that it's unsupported and than only one Outlook
| at a time can be running to access the shared PST, but it should work
| otherwise.
| --
| Brian Tillman
|
 
Computer that has the workgroupshare application server is XP Home with
OL2003, another runs 98SE, with OL2000, others are on XP Pro or XP Home with
OL2003. Diaries are shared between all of these with four users.

For the price its a fantastic application - and you can share other folders
as well, ie tasks, notes, inboxes etc etc.
 
Roy Brown said:
Lets see if I got this right. I set up a user profiles on all
computers called "Work".
Click to expand...

Are you referring to a Windows user profile or a mail profile here? The
Windows username doesn't have to be the same across the PCs nor does the
mail profile name, for that matter, but they MAY agree if that's what you
want.
Log in as "Work" on one computer (desktop 2), and open outlook. That
should create a .pst file, which I can locate on the shared folder of
desktop 2. Correct so far?
Click to expand...

Opening Outlook doesn't create a PST. I'm assuming that you already have
Outlook running and a mail profile and PST created on one of the PCs. Once
that's the case, then you can create the folder which you will share, move
the PST to that folder and, when you start Outlook, browse to it to
reconnect it to Outlook.
Do I have to also create a user profile in outlook, if so in one or all
copies?
Click to expand...

Outlook won't run without a mail profile. Naturally there will be a mail
profile on each machine that runs Outlook.
Then I can go to the other computers and log in as "Work", open
outlook and select File > Open and direct it to the shared location?
If so, will that mean every time someone logs on to a computer as
"Work" and opens outlook, it will automatically go to the shared
file, or will Outlook have to be told open the shared file?
Click to expand...

Once you've opened a PST in Outlook, it will always open it when started.
What about the outlook versions? Can I mix 2000 with 2003? Or just
use remote desktop? Or?
Click to expand...

If the PST you're sharing is in ANSI format (Outlook 97-2002), then all
versions of Outlook should be able to access it.
 
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