How to send FAX using Word 2007

[C. Davey Utter]

I have just installed Office 2007 and the only option it gives me for
sending a fax is by using an Internet FAX service. Is there away to
send a FAX from the Windoze FAX console using Office 2007? HELP!!!
CDavey

 

[Milly Staples [MVP - Outlook]]

Not an Outlook question.

--
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact.

After furious head scratching, C. Davey Utter asked:

| I have just installed Office 2007 and the only option it gives me for
| sending a fax is by using an Internet FAX service. Is there away to
| send a FAX from the Windoze FAX console using Office 2007? HELP!!!
| CDavey

 

[Russ Valentine [MVP-Outlook]]

The same one as always. Modem faxing is simply using Fax as the transport
for electronic mail. You see that option, don't you? Use it, assuming you
have configured your Outlook profile to include the Fax Transport.
Don't even think of asking for the old menu options to send to Fax Recipient
from Word. You don't ever want to go there again. Mercifully, no one will
ever have to now that Word has finally cleaned up its act.
You can also Print to the Fax Printer, which is always a better option.

 

[Hal Hostetler [MVP P/I]]

Print your document to the Fax printer.

Hal
--
Hal Hostetler, CPBE -- (e-mail address removed)
Senior Engineer/MIS -- MS MVP-Print/Imaging -- WA7BGX
http://www.kvoa.com -- "When News breaks, we fix it!"
KVOA Television, Tucson, AZ. NBC Channel 4
Still Cadillacin' - www.badnewsbluesband.com

 

[Russ Valentine [MVP-Outlook]]

The same one as always. Modem faxing is simply using Fax as the transport
for electronic mail. You see that option, don't you? Use it, assuming you
have configured your Outlook profile to include the Fax Transport.
Don't even think of asking for the old menu options to send to Fax Recipient
from Word. You don't ever want to go there again. Mercifully, no one will
ever have to now that Word has finally cleaned up its act.
You can also Print to the Fax Printer, which is always a better option.

 

[Blue Max]

See inline questions:

The same one as always. Modem faxing is simply using Fax as the transport
for electronic mail. You see that option, don't you? Use it, assuming you
have configured your Outlook profile to include the Fax Transport.

How do you configure the fax transport in Outlook 2007? Once this is done,
can you compose an email and send it as a fax through your analog modem or
all-in-one printer, including the relevant contact information such as name,
company, and fax number?

Don't even think of asking for the old menu options to send to Fax
Recipient from Word. You don't ever want to go there again. Mercifully, no
one will ever have to now that Word has finally cleaned up its act.

For simplicity sake, why don't Word and Outlook have a menu option to fax
the document? The 'Send' item, on the main Word 2007 menu has the option to
email or internet fax, but no menu option to fax through your modem or
all-in-one printer. Couldn't the menu have such an option linking to the
Microsoft "Fax" printer? A lot of user seem to be requesting a more direct
method for faxing a document, including the ability to communicate the
necessary contact information (name, company, fax number) directly to the
proper fax fields.

You can also Print to the Fax Printer, which is always a better option.

True, but it adds several steps (it is not a one click process) and does not
directly communicate the contact information to the proper fax fields.

--
Russ Valentine
[MVP-Outlook]

I have just installed Office 2007 and the only option it gives me for
sending a fax is by using an Internet FAX service. Is there away to
send a FAX from the Windoze FAX console using Office 2007? HELP!!!
CDavey

Thanks for the help.

 

[Hal Hostetler [MVP P/I]]

You configure the fax transport from 'Control Panel|Mail|E-Mail Accounts',
select the Fax Mail Transport, and click "Change" (if the Fax transport
hasn't been added, click the "New" button and select the Fax Mail
Transport). Once that's done, create a new message, click the "Accounts"
button, select the "Fax Mail Transport", and click "Send". This works with
an Analog Fax modem; it will NOT work with an All-In-One unless the
printer's driver supports the printer as a Fax modem.

As to your suggestions for new features:

http://www.outlook-tips.net/archives/2004/20040511.htm
Feature Requests

Hal
--
Hal Hostetler, CPBE -- (e-mail address removed)
Senior Engineer/MIS -- MS MVP-Print/Imaging -- WA7BGX
http://www.kvoa.com -- "When News breaks, we fix it!"
KVOA Television, Tucson, AZ. NBC Channel 4
Still Cadillacin' - www.badnewsbluesband.com

See inline questions:

The same one as always. Modem faxing is simply using Fax as the transport
for electronic mail. You see that option, don't you? Use it, assuming you
have configured your Outlook profile to include the Fax Transport.

How do you configure the fax transport in Outlook 2007? Once this is done,
can you compose an email and send it as a fax through your analog modem or
all-in-one printer, including the relevant contact information such as name,
company, and fax number?

Don't even think of asking for the old menu options to send to Fax
Recipient from Word. You don't ever want to go there again. Mercifully, no
one will ever have to now that Word has finally cleaned up its act.

For simplicity sake, why don't Word and Outlook have a menu option to fax
the document? The 'Send' item, on the main Word 2007 menu has the option to
email or internet fax, but no menu option to fax through your modem or
all-in-one printer. Couldn't the menu have such an option linking to the
Microsoft "Fax" printer? A lot of user seem to be requesting a more direct
method for faxing a document, including the ability to communicate the
necessary contact information (name, company, fax number) directly to the
proper fax fields.

You can also Print to the Fax Printer, which is always a better option.

True, but it adds several steps (it is not a one click process) and does not
directly communicate the contact information to the proper fax fields.

--
Russ Valentine
[MVP-Outlook]

I have just installed Office 2007 and the only option it gives me for
sending a fax is by using an Internet FAX service. Is there away to
send a FAX from the Windoze FAX console using Office 2007? HELP!!!
CDavey

Thanks for the help.

 

[Russ Valentine [MVP-Outlook]]

I already posted how to configure the fax transport in Outlook 2007. You add
the Fax Transport to your profile. Tell me what part is unclear to you so
that I can elaborate. All-in-one printers are not in play and never have
been. Only supported analog fax modems are. It has been ever thus.

Apparently you are new to Outlook faxing which makes me wonder why you need
to slap around those of us who are not. Here are some history lessons you
could have learned from a more careful perusal of this group:
1. Integration between Outlook and Fax has been deprecated with each
successive version, but Outlook 2007 has no more limitations than Outlook
2003. If you think it does, explain why.
2. Try using the "Send to Fax recipient" command in Office XP and Office
2003. You will quickly discover why that command no longer exists in Office
2007. It invoked a Word Wizard that hasn't worked for years (see multiple
previous posts).

Print to Fax obviates many of these problems. Explain why you think it
doesn't.

--
Russ Valentine
[MVP-Outlook]

See inline questions:

The same one as always. Modem faxing is simply using Fax as the transport
for electronic mail. You see that option, don't you? Use it, assuming you
have configured your Outlook profile to include the Fax Transport.

How do you configure the fax transport in Outlook 2007? Once this is
done, can you compose an email and send it as a fax through your analog
modem or all-in-one printer, including the relevant contact information
such as name, company, and fax number?

Don't even think of asking for the old menu options to send to Fax
Recipient from Word. You don't ever want to go there again. Mercifully,
no one will ever have to now that Word has finally cleaned up its act.

For simplicity sake, why don't Word and Outlook have a menu option to fax
the document? The 'Send' item, on the main Word 2007 menu has the option
to email or internet fax, but no menu option to fax through your modem or
all-in-one printer. Couldn't the menu have such an option linking to the
Microsoft "Fax" printer? A lot of user seem to be requesting a more
direct method for faxing a document, including the ability to communicate
the necessary contact information (name, company, fax number) directly to
the proper fax fields.

You can also Print to the Fax Printer, which is always a better option.

True, but it adds several steps (it is not a one click process) and does
not directly communicate the contact information to the proper fax fields.

--
Russ Valentine
[MVP-Outlook]

I have just installed Office 2007 and the only option it gives me for
sending a fax is by using an Internet FAX service. Is there away to
send a FAX from the Windoze FAX console using Office 2007? HELP!!!
CDavey

Thanks for the help.

 

[Blue Max]

Thank you, Hal, the information you provided was extremely useful.

*************************

You configure the fax transport from 'Control Panel|Mail|E-Mail Accounts',
select the Fax Mail Transport, and click "Change" (if the Fax transport
hasn't been added, click the "New" button and select the Fax Mail
Transport). Once that's done, create a new message, click the "Accounts"
button, select the "Fax Mail Transport", and click "Send". This works
with
an Analog Fax modem; it will NOT work with an All-In-One unless the
printer's driver supports the printer as a Fax modem.

As to your suggestions for new features:

http://www.outlook-tips.net/archives/2004/20040511.htm
Feature Requests

Hal
--
Hal Hostetler, CPBE -- (e-mail address removed)
Senior Engineer/MIS -- MS MVP-Print/Imaging -- WA7BGX
http://www.kvoa.com -- "When News breaks, we fix it!"
KVOA Television, Tucson, AZ. NBC Channel 4
Still Cadillacin' - www.badnewsbluesband.com

See inline questions:

The same one as always. Modem faxing is simply using Fax as the transport
for electronic mail. You see that option, don't you? Use it, assuming you
have configured your Outlook profile to include the Fax Transport.

How do you configure the fax transport in Outlook 2007? Once this is done,
can you compose an email and send it as a fax through your analog modem
or
all-in-one printer, including the relevant contact information such as name,
company, and fax number?

Don't even think of asking for the old menu options to send to Fax
Recipient from Word. You don't ever want to go there again. Mercifully, no
one will ever have to now that Word has finally cleaned up its act.

For simplicity sake, why don't Word and Outlook have a menu option to fax
the document? The 'Send' item, on the main Word 2007 menu has the option to
email or internet fax, but no menu option to fax through your modem or
all-in-one printer. Couldn't the menu have such an option linking to the
Microsoft "Fax" printer? A lot of user seem to be requesting a more direct
method for faxing a document, including the ability to communicate the
necessary contact information (name, company, fax number) directly to the
proper fax fields.

You can also Print to the Fax Printer, which is always a better option.

True, but it adds several steps (it is not a one click process) and does not
directly communicate the contact information to the proper fax fields.

--
Russ Valentine
[MVP-Outlook]
I have just installed Office 2007 and the only option it gives me for
sending a fax is by using an Internet FAX service. Is there away to
send a FAX from the Windoze FAX console using Office 2007? HELP!!!
CDavey

Thanks for the help.

 

[Blue Max]

Thanks, see inline comments:

I already posted how to configure the fax transport in Outlook 2007. You
add the Fax Transport to your profile. Tell me what part is unclear to you
so that I can elaborate.

Not sure where you posted detailed configuration instructions within this
thread? Nevertheless, Hall Hostetler has provided the required steps in
another reply to this message thread which have thoroughly addressed this
issue.

All-in-one printers are not in play and never have been. Only supported
analog fax modems are. It has been ever thus.

Apparently you are new to Outlook faxing which makes me wonder why you
need to slap around those of us who are not.

Sorry, but we had no intention of slapping anyone around, experienced or
novice! I think if you will re-read our original post, you will find that
we very politely posed several reasonable questions and shared several
reasonable observations regarding how it might work.

Here are some history lessons you could have learned from a more careful
perusal of this group:
1. Integration between Outlook and Fax has been deprecated with each
successive version, but Outlook 2007 has no more limitations than Outlook
2003. If you think it does, explain why.
2. Try using the "Send to Fax recipient" command in Office XP and Office
2003. You will quickly discover why that command no longer exists in
Office 2007. It invoked a Word Wizard that hasn't worked for years (see
multiple previous posts).

Thank you for the history lesson, it was actually very helpful.
Unfortunately, the current posts we perused did not provide the history you
refer to above. While the Microsoft failures you cite are unfortunate, it
is not surprising to find areas where they have again failed to properly
refine what might have been a nice feature.

Print to Fax obviates many of these problems. Explain why you think it
doesn't.

Print to fax is a worthy work-around and may, indeed, obviate many of the
historical problems you have sadly experienced. But, as we suggested
before, there are better fax solutions. In our opinion, a one-button option
to create a fax message to a contact (just like an email), would save
several steps. If properly integrated and automated, it would eliminate the
need to open the print dialog, the need to select the proper fax printer,
the need to manually open an address book and select a contact (this
association would already be apparent), and even the need to re-specify a
subject line. Furthermore, it would allow the user to automatically save
the fax as a 'Sent Item' in Outlook, versus Fax and Scan, along with the
facility of archiving those faxes within custom folders inside of Outlook.
We could also suggest many additional fax and communications features that
would culminate in validating Outlook as a true home or small business
communications center. Perhaps idealistic, but a very reasonable perception
of the way it might work.

Thank you for the reply.

--
Russ Valentine
[MVP-Outlook]

See inline questions:

The same one as always. Modem faxing is simply using Fax as the
transport for electronic mail. You see that option, don't you? Use it,
assuming you have configured your Outlook profile to include the Fax
Transport.

How do you configure the fax transport in Outlook 2007? Once this is
done, can you compose an email and send it as a fax through your analog
modem or all-in-one printer, including the relevant contact information
such as name, company, and fax number?

Don't even think of asking for the old menu options to send to Fax
Recipient from Word. You don't ever want to go there again. Mercifully,
no one will ever have to now that Word has finally cleaned up its act.

For simplicity sake, why don't Word and Outlook have a menu option to fax
the document? The 'Send' item, on the main Word 2007 menu has the option
to email or internet fax, but no menu option to fax through your modem or
all-in-one printer. Couldn't the menu have such an option linking to the
Microsoft "Fax" printer? A lot of user seem to be requesting a more
direct method for faxing a document, including the ability to communicate
the necessary contact information (name, company, fax number) directly to
the proper fax fields.

You can also Print to the Fax Printer, which is always a better option.

True, but it adds several steps (it is not a one click process) and does
not directly communicate the contact information to the proper fax
fields.

--
Russ Valentine
[MVP-Outlook]
I have just installed Office 2007 and the only option it gives me for
sending a fax is by using an Internet FAX service. Is there away to
send a FAX from the Windoze FAX console using Office 2007? HELP!!!
CDavey

Thanks for the help.

 

[Russ Valentine [MVP-Outlook]]

Indeed I had not posted detailed configuration steps for configuring fax
with Outlook in this very thread. I have posted it so many times and
documented it on the Web so many times, I assumed it was no longer necessary
to repost the same information. I was wrong, of course. Thanks to Hal for
reposting the information yet again.
The "slap around" comment was in reference to another post here in which you
were deeply critical of the advice MVP's provide here without your having
the lightest clue as to what we do and the circumstances under which we must
try to provide answers.
I have spent a great deal of time responding to a number of posts from you
in other fax groups. If you are unhappy with the information I provide, take
it offline.
--
Russ Valentine
[MVP-Outlook]

Thanks, see inline comments:

I already posted how to configure the fax transport in Outlook 2007. You
add the Fax Transport to your profile. Tell me what part is unclear to you
so that I can elaborate.

Not sure where you posted detailed configuration instructions within this
thread? Nevertheless, Hall Hostetler has provided the required steps in
another reply to this message thread which have thoroughly addressed this
issue.

All-in-one printers are not in play and never have been. Only supported
analog fax modems are. It has been ever thus.

Apparently you are new to Outlook faxing which makes me wonder why you
need to slap around those of us who are not.

Sorry, but we had no intention of slapping anyone around, experienced or
novice! I think if you will re-read our original post, you will find that
we very politely posed several reasonable questions and shared several
reasonable observations regarding how it might work.

Here are some history lessons you could have learned from a more careful
perusal of this group:
1. Integration between Outlook and Fax has been deprecated with each
successive version, but Outlook 2007 has no more limitations than Outlook
2003. If you think it does, explain why.
2. Try using the "Send to Fax recipient" command in Office XP and Office
2003. You will quickly discover why that command no longer exists in
Office 2007. It invoked a Word Wizard that hasn't worked for years (see
multiple previous posts).

Thank you for the history lesson, it was actually very helpful.
Unfortunately, the current posts we perused did not provide the history
you refer to above. While the Microsoft failures you cite are
unfortunate, it is not surprising to find areas where they have again
failed to properly refine what might have been a nice feature.

Print to Fax obviates many of these problems. Explain why you think it
doesn't.

Print to fax is a worthy work-around and may, indeed, obviate many of the
historical problems you have sadly experienced. But, as we suggested
before, there are better fax solutions. In our opinion, a one-button
option to create a fax message to a contact (just like an email), would
save several steps. If properly integrated and automated, it would
eliminate the need to open the print dialog, the need to select the proper
fax printer, the need to manually open an address book and select a
contact (this association would already be apparent), and even the need to
re-specify a subject line. Furthermore, it would allow the user to
automatically save the fax as a 'Sent Item' in Outlook, versus Fax and
Scan, along with the facility of archiving those faxes within custom
folders inside of Outlook. We could also suggest many additional fax and
communications features that would culminate in validating Outlook as a
true home or small business communications center. Perhaps idealistic,
but a very reasonable perception of the way it might work.

Thank you for the reply.

--
Russ Valentine
[MVP-Outlook]

See inline questions:

The same one as always. Modem faxing is simply using Fax as the
transport for electronic mail. You see that option, don't you? Use it,
assuming you have configured your Outlook profile to include the Fax
Transport.

How do you configure the fax transport in Outlook 2007? Once this is
done, can you compose an email and send it as a fax through your analog
modem or all-in-one printer, including the relevant contact information
such as name, company, and fax number?

Don't even think of asking for the old menu options to send to Fax
Recipient from Word. You don't ever want to go there again. Mercifully,
no one will ever have to now that Word has finally cleaned up its act.

For simplicity sake, why don't Word and Outlook have a menu option to
fax the document? The 'Send' item, on the main Word 2007 menu has the
option to email or internet fax, but no menu option to fax through your
modem or all-in-one printer. Couldn't the menu have such an option
linking to the Microsoft "Fax" printer? A lot of user seem to be
requesting a more direct method for faxing a document, including the
ability to communicate the necessary contact information (name, company,
fax number) directly to the proper fax fields.

You can also Print to the Fax Printer, which is always a better option.

True, but it adds several steps (it is not a one click process) and does
not directly communicate the contact information to the proper fax
fields.

--
Russ Valentine
[MVP-Outlook]
I have just installed Office 2007 and the only option it gives me for
sending a fax is by using an Internet FAX service. Is there away to
send a FAX from the Windoze FAX console using Office 2007? HELP!!!
CDavey

Thanks for the help.