How to send contacts subfolder to another computer

  • Thread starter Thread starter Guest
  • Start date Start date
G

Guest

How can I send a contacts subfolder to another computer on the same network?
Using outlook 2003.
 
Export it as a PST file then email that file. Zip it up first to overcome
possible security blocks.
 
1.- Click the subfolder you want to send.
2.- Click on the menu "File", then on "Import and Export..."
3.- In the window that opens, click on "Export to a file"
4.- Within the list that appears, select "Personal Folder File (.pst)" and
click Next
5.- The folder you selected should be highlighted. Check the "Include
subfolders" to ticked or unticked, depending on your situation. Click on
Next.
6.- Click the Browse button, find the folder where you want the file saved
into, and give the file a name.
7.- Select one of the options, and click Finish.

Now to the part of compressing the file into a Zip file to e-mail it.
1.- Open Windows Explorer (My Computer or My Documents icon on the Desktop)
2.- Find the file that you just exported, right click on it, click "Send
To..." and click on "Compressed (zipped) Folder"
3.- Find on that same folder, at the bottom of the list, the newly created
zip file.
4.- Right-click on that file, click "Send To", and click "Mail Recipient"

In the process of doing all this, do take a look at the other options
offered in the various menus and windows... interesting things have been
"discovered" that way, specially in the "right-click" menus which you can
safely explore just about anywhere, over text, icons, column headings, etc.,
even button/task bars.
--
Cheers,
Alphonse


Unfortunately I have no idea what that means.
 
thanks for the detailed description. everything is fine up to the point where
i click Finish. then a window appears asking me to create a personal folder.
so i enter my password and click OK. but then whatever i saved, i can't open
nor send. A message keeps appearing saying that my company rejects this type
of attachment. Is there another way?
 
It seems that you cannot send it because it is a .pst file and security
rules deny that privilege, thus the reason to compress it (zip). You did not
mention having tried the second part of my instructions.(?)
1.- Open Windows Explorer (My Computer or My Documents icon on the Desktop)
2.- Find the .pst file that you just exported, right-click on it, click
"Send To..." and click on "Compressed (zipped) Folder"
3.- Find on that same folder, at the bottom of the list, the newly created
zip file.
4.- Right-click on that file, the .zip file, click "Send To", and click
"Mail Recipient"

If this still fails, rename your ".pst" file to ".txt" and try sending it...
you MUST warn the recipient that he/she has to rename back it to ".pst"
before being able to open/import it in Outlook.

This pst file cannot be opened from outside Outlook. To open the file you
would need to click, in Outlook, on
File >> Open >> Outlook Data File...
or
File >> Import and Export >> Import from another program >> Personal
Folder (pst) file...
--
Cheers,
Alphonse


thanks for the detailed description. everything is fine up to the point
where
i click Finish. then a window appears asking me to create a personal folder.
so i enter my password and click OK. but then whatever i saved, i can't open
nor send. A message keeps appearing saying that my company rejects this type
of attachment. Is there another way?
 
I did actuall try the second part of your instructions, but it still didn't
work. Now outlook keeps try to send it over and over again and I can't cancel
it.

Also, I can't actually open the file in order to save it as a txt file. What
am I doing wrong?
 
I don't see why you would want to do this if the file has been successfully
compressed into a Zip file; security settings are usually made to allow
these files thru, in both directions, unless there are very tight
restrictions as to what enters and leaves your company via e-mail.

Not being able to cancel the one sitting in your Outbox, does that mean that
you cannot delete it from the outbox? Does it give you a reason for not
sending it? If that fails, you can also try opening it and removing the
attachment, but your message w/o and attachment might intrigue the
recipient. If you are using Exchange server, you might need to ask your
network admin to remove it.

Do not try to open it. In Windows Explorer, find the file, Right-click on
it, click Rename, change the extension, press Enter. If you get a warning
message, click Yes. Do not try to open it.

I'm sorry, but along the way I forgot a premise on your initial post...
sending the file to another computer on the same network. Do you have any
shared folders that both of you can see? If so, then simply copy the pst
file to the shared folder. When successfully received, delete your copy
along with the zipped version of it.
--
Cheers,
Alphonse


I did actuall try the second part of your instructions, but it still didn't
work. Now outlook keeps try to send it over and over again and I can't
cancel
it.

Also, I can't actually open the file in order to save it as a txt file. What
am I doing wrong?
 
Back
Top