How to hide calendar item details from schedule tab in Outlook?

  • Thread starter Thread starter Joe Murphy
  • Start date Start date
J

Joe Murphy

Not sure if this is an Exchange Admin issue or if it is a client-based
issue, so forgive me for the cross post.

When users create a meeting request and click on the Scheduling tab, they
see the free/busy data and can mouse over it to see details about the user's
whereabouts.

I seem to recall, in a previous Exchange environment, that you could disable
the ability to see these appointment details at the server level.

I know the users can set their meetings as 'Private', but that involves
training them. ;)

Thanks,
JM
 
Joe Murphy said:
Not sure if this is an Exchange Admin issue or if it is a client-based
issue, so forgive me for the cross post.

When users create a meeting request and click on the Scheduling tab,
they see the free/busy data and can mouse over it to see details
about the user's whereabouts.

I seem to recall, in a previous Exchange environment, that you could
disable the ability to see these appointment details at the server
level.
I know the users can set their meetings as 'Private', but that
involves training them. ;)

Thanks,
JM
Click to expand...

Unless you have permissions to the user's calendar folder (at least
reviewer), or their whole mailbox, you won't see any details at all. Perhaps
your users have permissions they oughtn't?
 
Perhaps your users have permissions they oughtn't?


Perhaps they do. In fact, I'll bet money they do.

What permissions do I set to allow users to view the available time without
seeing the details of the appointment in the schedule tab?


"Lanwench [MVP - Exchange]"
 
Joe Murphy said:
Perhaps they do. In fact, I'll bet money they do.
Click to expand...

And do you want to change this? :)
What permissions do I set to allow users to view the available time
without seeing the details of the appointment in the schedule tab?
Click to expand...

None! If you set up a mailbox, and don't grant anyone else full mailbox
rights to it, and don't go into Outlook's sharing/delegates stuff to grant
anyone else rights, nobody but the mailbox owner will see any of the
details.

So the real issue is, what permissions do your users have that they
shouldn't have, and how were those set?



"Lanwench [MVP - Exchange]"
Unless you have permissions to the user's calendar folder (at least
reviewer), or their whole mailbox, you won't see any details at all.
Perhaps your users have permissions they oughtn't?
Click to expand...
Click to expand...
 
"Lanwench [MVP - Exchange]"
And do you want to change this? :)

None! If you set up a mailbox, and don't grant anyone else full mailbox
rights to it, and don't go into Outlook's sharing/delegates stuff to grant
anyone else rights, nobody but the mailbox owner will see any of the
details.

So the real issue is, what permissions do your users have that they
shouldn't have, and how were those set?
Click to expand...

There's that "training" thing again! :-)


--
Rich Matheisen
MCSE+I, Exchange MVP
MS Exchange FAQ at http://www.swinc.com/resource/exch_faq.htm
Don't send mail to this address mailto:[email protected]
Or to these, either: mailto:[email protected] mailto:[email protected] mailto:[email protected]
 
Rich Matheisen said:
"Lanwench [MVP - Exchange]"
And do you want to change this? :)

None! If you set up a mailbox, and don't grant anyone else full
mailbox rights to it, and don't go into Outlook's sharing/delegates
stuff to grant anyone else rights, nobody but the mailbox owner will
see any of the details.

So the real issue is, what permissions do your users have that they
shouldn't have, and how were those set?
Click to expand...

There's that "training" thing again! :-)
Click to expand...

Personally, I blame society.
 
The individual user has control of this - in Outlook, Tools->Options->Calendar Option->Planner Options->Show Details in Calendar Grid. Check or uncheck as the user wishes.

--
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. All
unsolicited mail sent to my personal account will be deleted without
reading.

After furious head scratching, Joe Murphy asked:

| Not sure if this is an Exchange Admin issue or if it is a client-based
| issue, so forgive me for the cross post.
|
| When users create a meeting request and click on the Scheduling tab,
| they see the free/busy data and can mouse over it to see details
| about the user's whereabouts.
|
| I seem to recall, in a previous Exchange environment, that you could
| disable the ability to see these appointment details at the server
| level.
|
| I know the users can set their meetings as 'Private', but that
| involves training them. ;)
|
| Thanks,
| JM
 
Rich Matheisen said:
"Lanwench [MVP - Exchange]"
Perhaps your users have permissions they oughtn't?


Perhaps they do. In fact, I'll bet money they do.

And do you want to change this? :)

What permissions do I set to allow users to view the available time
without seeing the details of the appointment in the schedule tab?

None! If you set up a mailbox, and don't grant anyone else full
mailbox rights to it, and don't go into Outlook's sharing/delegates
stuff to grant anyone else rights, nobody but the mailbox owner will
see any of the details.

So the real issue is, what permissions do your users have that they
shouldn't have, and how were those set?
Click to expand...

There's that "training" thing again! :-)
Click to expand...

Personally, I blame society.
Click to expand...


society=Andy
 
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