How to get info in new field in contacts

  • Thread starter Thread starter KayeC
  • Start date Start date
K

KayeC

Using Outlook 07. In contacts I have added the email field. Is there an easy
way to get all my contacts email info in the field rather than adding it one
at a time?
Thank you, KayeC
 
Could you perhaps be a little more specific in terms of what you actually
did re: "added the email field" to contacts. Even if referring to a custom
form, did you not select the standard Email field(s) from the Field Chooser
versus creating a new user-defined field in which case any data already in
any of the 3 email address fields will still be there. Outlook processes
existing email fields according to predefined processing rules (i.e.
resolving the email address, populating Email Display As etc) which you
cannot do by simply adding a new field "intended" to be used as an Email
Address field.

Karl
___________________________________________________
Karl Timmermans - The Claxton Group
ContactGenie - Importer 1.3 / DataPorter 2.0 / Exporter
"Power contact importers/exporters for MS Outlook '2000/2007"
http://www.contactgenie.com
 
I was in contacts. I clicked on "customize current view", I then clicked on
fields and not finding "email" I clicked on new field and added it. Once it
was in available fields I clicked the "add" button.
 
What did you hope to achieve with this process?

--
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact.

After furious head scratching, KayeC asked:

| I was in contacts. I clicked on "customize current view", I then
| clicked on fields and not finding "email" I clicked on new field and
| added it. Once it was in available fields I clicked the "add" button.
|
| "Karl Timmermans" wrote:
|
|| Could you perhaps be a little more specific in terms of what you
|| actually did re: "added the email field" to contacts. Even if
|| referring to a custom form, did you not select the standard Email
|| field(s) from the Field Chooser versus creating a new user-defined
|| field in which case any data already in any of the 3 email address
|| fields will still be there. Outlook processes existing email fields
|| according to predefined processing rules (i.e. resolving the email
|| address, populating Email Display As etc) which you cannot do by
|| simply adding a new field "intended" to be used as an Email Address
|| field.
||
|| Karl
|| ___________________________________________________
|| Karl Timmermans - The Claxton Group
|| ContactGenie - Importer 1.3 / DataPorter 2.0 / Exporter
|| "Power contact importers/exporters for MS Outlook '2000/2007"
|| http://www.contactgenie.com
||
||
||
|| ||| Using Outlook 07. In contacts I have added the email field. Is
||| there an easy
||| way to get all my contacts email info in the field rather than
||| adding it one
||| at a time?
||| Thank you, KayeC
 
Milly,
I have my contacts organized in certain categories. I view them in categories.
In this view I added the field email so I could see the contacts emails in
the category view.
I simply wished to know if after I have added the field email is there an
easy way to get the contacts
email addresses in the field or am I going to have to add them one by one.
KayeC
 
Display your contacts in a by category view. Right click in the column header and select Field Chooser. Use the dropdown to select Email fields. Drag the first field (email) from the box and drop it on your column in the place where you wish to see the email addresses.

--
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. All
unsolicited mail sent to my personal account will be deleted without
reading.

After furious head scratching, KayeC asked:

| Milly,
| I have my contacts organized in certain categories. I view them in
| categories. In this view I added the field email so I could see the
| contacts emails in the category view.
| I simply wished to know if after I have added the field email is
| there an easy way to get the contacts
| email addresses in the field or am I going to have to add them one by
| one. KayeC
|
| "Milly Staples [MVP - Outlook]" wrote:
|
|| What did you hope to achieve with this process?
||
|| --
|| Milly Staples [MVP - Outlook]
||
|| Post all replies to the group to keep the discussion intact.
 
Milly,
I had already figured out how to place the emails field. What I want to know
is how to get the contacts' email addresses to show up.
 
Using your method, they never will. Use my method and they show automatically without you having to do anything.

--
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. All
unsolicited mail sent to my personal account will be deleted without
reading.

After furious head scratching, KayeC asked:

| Milly,
| I had already figured out how to place the emails field. What I want
| to know is how to get the contacts' email addresses to show up.
|
| "Milly Staples [MVP - Outlook]" wrote:
|
|| Display your contacts in a by category view. Right click in the
|| column header and select Field Chooser. Use the dropdown to select
|| Email fields. Drag the first field (email) from the box and drop it
|| on your column in the place where you wish to see the email
|| addresses.
||
|| --Â
|| Milly Staples [MVP - Outlook]
||
|| Post all replies to the group to keep the discussion intact. All
|| unsolicited mail sent to my personal account will be deleted without
|| reading.
||
|| After furious head scratching, KayeC asked:
||
||| Milly,
||| I have my contacts organized in certain categories. I view them in
||| categories. In this view I added the field email so I could see the
||| contacts emails in the category view.
||| I simply wished to know if after I have added the field email is
||| there an easy way to get the contacts
||| email addresses in the field or am I going to have to add them one
||| by one. KayeC
|||
||| "Milly Staples [MVP - Outlook]" wrote:
|||
|||| What did you hope to achieve with this process?
||||
|||| --
|||| Milly Staples [MVP - Outlook]
||||
|||| Post all replies to the group to keep the discussion intact.
 
Milly Staples said:
Using your method, they never will. Use my method and they show
automatically without you having to do anything.
Click to expand...

I'll bet they won't. This statement from the original post makes me
suspicious:
"Is there an easy way to get all my contacts email info in the field rather
than adding it one
at a time?"

That indicates to me that she might have imported her contact, and we all
know what that means.
 
If you use an existing field from Field Chooser, that field is already linked to the data it is supposed to display. When you create a field and don't bind it to a particular existing field. it will always display blank.

--
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. All
unsolicited mail sent to my personal account will be deleted without
reading.

After furious head scratching, KayeC asked:

| Worked like a charm thanks Milly! KayeC
|
| "Milly Staples [MVP - Outlook]" wrote:
|
|| Using your method, they never will. Use my method and they show
|| automatically without you having to do anything.
||
|| --Â
|| Milly Staples [MVP - Outlook]
||
|| Post all replies to the group to keep the discussion intact. All
|| unsolicited mail sent to my personal account will be deleted without
|| reading.
||
|| After furious head scratching, KayeC asked:
||
||| Milly,
||| I had already figured out how to place the emails field. What I want
||| to know is how to get the contacts' email addresses to show up.
|||
||| "Milly Staples [MVP - Outlook]" wrote:
|||
|||| Display your contacts in a by category view. Right click in the
|||| column header and select Field Chooser. Use the dropdown to select
|||| Email fields. Drag the first field (email) from the box and drop
|||| it on your column in the place where you wish to see the email
|||| addresses.
||||
|||| --ÂÂ
|||| Milly Staples [MVP - Outlook]
||||
|||| Post all replies to the group to keep the discussion intact. All
|||| unsolicited mail sent to my personal account will be deleted
|||| without reading.
||||
|||| After furious head scratching, KayeC asked:
||||
||||| Milly,
||||| I have my contacts organized in certain categories. I view them in
||||| categories. In this view I added the field email so I could see
||||| the contacts emails in the category view.
||||| I simply wished to know if after I have added the field email is
||||| there an easy way to get the contacts
||||| email addresses in the field or am I going to have to add them one
||||| by one. KayeC
|||||
||||| "Milly Staples [MVP - Outlook]" wrote:
|||||
|||||| What did you hope to achieve with this process?
||||||
|||||| --
|||||| Milly Staples [MVP - Outlook]
||||||
|||||| Post all replies to the group to keep the discussion intact.
 
Ack! He's HUMAN! Run!!!!

--
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. All
unsolicited mail sent to my personal account will be deleted without
reading.

After furious head scratching, Brian Tillman asked:

|
|| Worked like a charm thanks Milly! KayeC
|
| Well, OK, so I was wrong.
 
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