How to create FROM rule based being BCC'd on message

  • Thread starter Thread starter admin
  • Start date Start date
A

admin

HELP! Does anyone know how to create a rule based on the
fact that I have been sent a message as a BCC recipient?

There is not a specific rule in Outlook, I was able to get
it working semi-correctly based on reverse logic.
however, it doesn't work when a message is sent to me and
I'm listed as part of a group name --

can anyone HELP ME?

email me directly at admin@@smpco.com

carol macdonald
 
That's because the BCC header does NOT exist in the received e-mail.
The recipient was specified in a RCPT-TO command to the SMTP server by
the sender's client. The BCC header should NOT be included in the
*data* created by the sender and sent in the DATA command to the SMTP
server.

Think about it in its opposite. If you were BCC'ed then where were you
NOT listed? If BCC'ed, you are NOT in the To and Cc headers. So
defined a rule like:

Apply this rule after the message arrives
<action>
except if my name is in the To or Cc box
[stop processing more rules]

The action gets performed unless you are in the To or Cc headers. This
would include if you were not in the Bcc header. Note that RFC 2822,
"Internet Message Format" states that the To and Cc headers are
optional; they may appear 0 or 1 times. That is because they are part
of the sender's *data*. They are not part of the SMTP commands sent
from the sender's client to the SMTP server. So the sender can put
whatever they want in the message. The To header may not be there, it
may be there but with a blank value, it can have a totally bogus value
(which may not even be an e-mail address; you've seen or heard about
e-mails received with To = "Undisclosed recipients"), or maybe it has an
email address. So this rule will catch all e-mails in which you are not
listed in either the To or Cc headers, including those spammers that
don't list you in those headers.
 
Thank you for the reply, however, this does not address another problem I
have:

How do I handle the fact that emails will be received where my name is not
in the TO, CC or BCC, due to the fact that the email address is part of a
distribution group. Here at work, I have set up several Exchange
Distribution Groups....I'm finding the emails that are addressed to me via
the Exch Group are being put into the BCC folder -- because of the opposite
design of the rule.

Any pointers on this added complexity?

carol


--


----------------------------------------------------
This mailbox protected from junk email by Matador
from MailFrontier, Inc. http://info.mailfrontier.com

Vanguard said:
That's because the BCC header does NOT exist in the received e-mail.
The recipient was specified in a RCPT-TO command to the SMTP server by
the sender's client. The BCC header should NOT be included in the
*data* created by the sender and sent in the DATA command to the SMTP
server.

Think about it in its opposite. If you were BCC'ed then where were you
NOT listed? If BCC'ed, you are NOT in the To and Cc headers. So
defined a rule like:

Apply this rule after the message arrives
<action>
except if my name is in the To or Cc box
[stop processing more rules]

The action gets performed unless you are in the To or Cc headers. This
would include if you were not in the Bcc header. Note that RFC 2822,
"Internet Message Format" states that the To and Cc headers are
optional; they may appear 0 or 1 times. That is because they are part
of the sender's *data*. They are not part of the SMTP commands sent
from the sender's client to the SMTP server. So the sender can put
whatever they want in the message. The To header may not be there, it
may be there but with a blank value, it can have a totally bogus value
(which may not even be an e-mail address; you've seen or heard about
e-mails received with To = "Undisclosed recipients"), or maybe it has an
email address. So this rule will catch all e-mails in which you are not
listed in either the To or Cc headers, including those spammers that
don't list you in those headers.

--
____________________________________________________________
*** Post replies to newsgroup. E-mail is not accepted. ***
____________________________________________________________


[email protected] said:
HELP! Does anyone know how to create a rule based on the
fact that I have been sent a message as a BCC recipient?

There is not a specific rule in Outlook, I was able to get
it working semi-correctly based on reverse logic.
however, it doesn't work when a message is sent to me and
I'm listed as part of a group name --

can anyone HELP ME?

email me directly at admin@@smpco.com

carol macdonald
Click to expand...
Click to expand...
 
My guess for why the sender put the distribution group in the BCC field
is that they don't want recipients sending a reply to their message
which then gets broadcast to everyone in that group; i.e., it's a
send-only group and recipients cannot use it to broadcast a reply to
everyone in the group. If the sender wanted to identify their
distribution group in which you were included but still prevent
accidental replies to the entire group, I suppose they could use the
Options to assign a category to their mass mailing to indicate the
intended audience (i.e., group) for their e-mailing. Or they could
create a contact using the same name as the distribution list and put
that into the To field. A contact and distribution list can have the
same name, so for a newsletter, for example, put the contact name
"Mewsletter" in the To field and the distribution group "Newsletter" in
the Bcc field. All this has to be done by the sender as you the
recipient won't be able to decipher on data (in the headers or body)
that the sender didn't include.

--
____________________________________________________________
*** Post replies to newsgroup. E-mail is not accepted. ***
____________________________________________________________


carol said:
Thank you for the reply, however, this does not address another problem I
have:

How do I handle the fact that emails will be received where my name is not
in the TO, CC or BCC, due to the fact that the email address is part of a
distribution group. Here at work, I have set up several Exchange
Distribution Groups....I'm finding the emails that are addressed to me via
the Exch Group are being put into the BCC folder -- because of the opposite
design of the rule.

Any pointers on this added complexity?

carol


--


----------------------------------------------------
This mailbox protected from junk email by Matador
from MailFrontier, Inc. http://info.mailfrontier.com

Vanguard said:
That's because the BCC header does NOT exist in the received e-mail.
The recipient was specified in a RCPT-TO command to the SMTP server by
the sender's client. The BCC header should NOT be included in the
*data* created by the sender and sent in the DATA command to the SMTP
server.

Think about it in its opposite. If you were BCC'ed then where were you
NOT listed? If BCC'ed, you are NOT in the To and Cc headers. So
defined a rule like:

Apply this rule after the message arrives
<action>
except if my name is in the To or Cc box
[stop processing more rules]

The action gets performed unless you are in the To or Cc headers. This
would include if you were not in the Bcc header. Note that RFC 2822,
"Internet Message Format" states that the To and Cc headers are
optional; they may appear 0 or 1 times. That is because they are part
of the sender's *data*. They are not part of the SMTP commands sent
from the sender's client to the SMTP server. So the sender can put
whatever they want in the message. The To header may not be there, it
may be there but with a blank value, it can have a totally bogus value
(which may not even be an e-mail address; you've seen or heard about
e-mails received with To = "Undisclosed recipients"), or maybe it has an
email address. So this rule will catch all e-mails in which you are not
listed in either the To or Cc headers, including those spammers that
don't list you in those headers.

--
____________________________________________________________
*** Post replies to newsgroup. E-mail is not accepted. ***
____________________________________________________________


HELP! Does anyone know how to create a rule based on the
fact that I have been sent a message as a BCC recipient?

There is not a specific rule in Outlook, I was able to get
it working semi-correctly based on reverse logic.
however, it doesn't work when a message is sent to me and
I'm listed as part of a group name --

can anyone HELP ME?

email me directly at admin@@smpco.com

carol macdonald
Click to expand...
Click to expand...
Click to expand...
 
I'm not explaining the problem very well, let me restate it:

I'm about to launch a big software implementation project; I'd like to BCC
some of the managers when I email someone internally, to save time with
having to re-hash a situation verbally. However, I don't want the BCC
messages from me to be in the manager's mailbox as I feel a rule that would
put these messages into a sub folder would allow them to read when at their
convenience. If the message comes in BCC, it's not something they need to
act upon, it's more FYI only.

The problem is that whenever the managers get a message from one of the
internal distrubtion groups (we have one per dept and one for all users),
those messages are going into the BCC folder, because of the way the rule
needs to be set up "if name is not in To or CC, then it must be BCC" When
the manager gets an internal email addressed to ALL PC USERS, his name ISN"T
in the To or the CC, but in this case, it's NOT in the BCC either, they
recvd the message because they are part of ALL PC USERS.

Also, if the manager HAPPENS to get any external email messages, such as
newsletters, where email is addressed, again, to a generic distribution
group (not specifically to their name), then these messages are also going
to BCC folder, because AGAIN, the manager's name is not in the TO or the CC
box.

As you can probably tell, I am NOT a programmer, and am semi-technical; I'm
the Network Manager and I outsource my Microsoft Exchange set up to a 3rd
party; who is also a programmer.



--


----------------------------------------------------
This mailbox protected from junk email by Matador
from MailFrontier, Inc. http://info.mailfrontier.com

Vanguard said:
My guess for why the sender put the distribution group in the BCC field
is that they don't want recipients sending a reply to their message
which then gets broadcast to everyone in that group; i.e., it's a
send-only group and recipients cannot use it to broadcast a reply to
everyone in the group. If the sender wanted to identify their
distribution group in which you were included but still prevent
accidental replies to the entire group, I suppose they could use the
Options to assign a category to their mass mailing to indicate the
intended audience (i.e., group) for their e-mailing. Or they could
create a contact using the same name as the distribution list and put
that into the To field. A contact and distribution list can have the
same name, so for a newsletter, for example, put the contact name
"Mewsletter" in the To field and the distribution group "Newsletter" in
the Bcc field. All this has to be done by the sender as you the
recipient won't be able to decipher on data (in the headers or body)
that the sender didn't include.

--
____________________________________________________________
*** Post replies to newsgroup. E-mail is not accepted. ***
____________________________________________________________


carol said:
Thank you for the reply, however, this does not address another problem I
have:

How do I handle the fact that emails will be received where my name is not
in the TO, CC or BCC, due to the fact that the email address is part of a
distribution group. Here at work, I have set up several Exchange
Distribution Groups....I'm finding the emails that are addressed to me via
the Exch Group are being put into the BCC folder -- because of the opposite
design of the rule.

Any pointers on this added complexity?

carol


--


----------------------------------------------------
This mailbox protected from junk email by Matador
from MailFrontier, Inc. http://info.mailfrontier.com

Vanguard said:
That's because the BCC header does NOT exist in the received e-mail.
The recipient was specified in a RCPT-TO command to the SMTP server by
the sender's client. The BCC header should NOT be included in the
*data* created by the sender and sent in the DATA command to the SMTP
server.

Think about it in its opposite. If you were BCC'ed then where were you
NOT listed? If BCC'ed, you are NOT in the To and Cc headers. So
defined a rule like:

Apply this rule after the message arrives
<action>
except if my name is in the To or Cc box
[stop processing more rules]

The action gets performed unless you are in the To or Cc headers. This
would include if you were not in the Bcc header. Note that RFC 2822,
"Internet Message Format" states that the To and Cc headers are
optional; they may appear 0 or 1 times. That is because they are part
of the sender's *data*. They are not part of the SMTP commands sent
from the sender's client to the SMTP server. So the sender can put
whatever they want in the message. The To header may not be there, it
may be there but with a blank value, it can have a totally bogus value
(which may not even be an e-mail address; you've seen or heard about
e-mails received with To = "Undisclosed recipients"), or maybe it has an
email address. So this rule will catch all e-mails in which you are not
listed in either the To or Cc headers, including those spammers that
don't list you in those headers.

--
____________________________________________________________
*** Post replies to newsgroup. E-mail is not accepted. ***
____________________________________________________________


HELP! Does anyone know how to create a rule based on the
fact that I have been sent a message as a BCC recipient?

There is not a specific rule in Outlook, I was able to get
it working semi-correctly based on reverse logic.
however, it doesn't work when a message is sent to me and
I'm listed as part of a group name --

can anyone HELP ME?

email me directly at admin@@smpco.com

carol macdonald
Click to expand...
Click to expand...
Click to expand...
 
Back
Top