How to back up emails without affecting the originals..?

  • Thread starter Thread starter Reese
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R

Reese

How do I archive my inbox and all its subfolders WITHOUT affecting the
original copies? I seem to remember a few years back when I tried this, it
backed up just fine but it deleted all the originals when it did. I'd like
to avoid that.

Thanks!
 
Reese said:
How do I archive my inbox and all its subfolders WITHOUT affecting the
original copies? I seem to remember a few years back when I tried this, it
backed up just fine but it deleted all the originals when it did. I'd like
to avoid that.

Thanks!
Click to expand...


Create a new pst file and copy the inbox emails into it. Then close the new
pst file and burn to CD or whatever your preferred method of backup is...
 
Copy? As in select all, CTRL-C?

How do I paste that into a PST file? Sorry, I'm a bit green with this. Can
you walk me through it?
 
Outlook 2003/2002 Add-in: Personal Folders Backup:

Code: 
http://www.microsoft.com/downloads/details.aspx?FamilyID=8b081f3a-b7d0-4b16-b8af-5a6322f4fd01
 
To create a new PST file: File -> New -> Outlook Data File.

Copy: drag-and-drop. Use right-click drag-and-drop to select between
Copy and Move (Move is the default).

Don't hesitate to ask for more details if my instructions are unclear.
 
Interesting. Okay, say you've got a few PST files from past backups, and a
bunch of current emails that were never backed up, and you want to organize
them neatly by year and month, using folders and subfolders.

I'm sure there's various ways for me to do it and achieve the same goal in
the end, but what's the most intelligent way to tackle this mission? What do
you do first?

Thanks for your patience!
 
Oh, and one last question... say I want to add a few Outlook Express folders
to that mix.

So we have :
- Current Active Outlook 2007 Folders
- Old PST files (Outlook 2002 and older)
- Outlook Express Folders

I'd like to order them all nicely and neatly under folders of my own design,
by year and type, in a single Outlook 2007 PST file to be backed up and
stored safely.

Muchas gracias!
 
Reese said:
Oh, and one last question... say I want to add a few Outlook Express
folders to that mix.

So we have :
- Current Active Outlook 2007 Folders
- Old PST files (Outlook 2002 and older)
- Outlook Express Folders

I'd like to order them all nicely and neatly under folders of my own
design, by year and type, in a single Outlook 2007 PST file to be
backed up and stored safely.
Click to expand...

The first thing is to open a Unicode PST in Outlook so that size doesn't
matter and pre-create the folder organization you wish to see. AT this
point it won't be your default folder. I think that the second thing
(although order of operation from this point doesn't really matter) is to
start Outlook Express and export your messages to Outlook with
File>Export>Messages. This will send them to Outlook using the same folder
structure contained in OE, populating your default Outlook folders where the
OE folders names match. Rearrange these messages into your new PST
according to that PST's structure. Then, what I'd do is open each ANSI PST
(the older ones) and copy (with drag-and-drop or Edit>Copy to Folder) the
data in it to the organized PST. When you've done all the old PSTs, copy as
well the contents of the default folders and arrange them as you like.
Finally, close Outlook, make the new PST your delivery location (which will
make its folders your default folders) and when you start Outlook next, if
any of the default folders don't exist yet in the new PST, Outlook will
create them. You'll then have one PST with the organization you want and
you can back it up one your schedule. I'd also write all the prior PSTs to
a CD for storage.
 
Brian Tillman said:
The first thing is to open a Unicode PST in Outlook so that size doesn't
matter.
Click to expand...

That's not what my wife tells me, but getting back to the issue at hand, by
Unicode you mean Office 2007 format, right?
I'd also write all the prior PSTs to a CD for storage.
Click to expand...

Wouldn't backups of the current, mega PST be just as well? Why back up the
outdated-format originals when copies of their contents exist in the modern
version?
 
Reese said:
That's not what my wife tells me, but getting back to the issue at
hand, by Unicode you mean Office 2007 format, right?
Correct.

Wouldn't backups of the current, mega PST be just as well? Why back
up the outdated-format originals when copies of their contents exist
in the modern version?
Click to expand...

I'm paranoid. I'm of the opinion that you can never have too many backups.
Sure, a backup of the compined PST should be sufficient, but I don't see
much sense on not keeping the original data as well when it's so cheap to do
so.
 
Brian Tillman said:
The first thing is to open a Unicode PST in Outlook so that size doesn't
matter and pre-create the folder organization you wish to see. AT this
point it won't be your default folder. I think that the second thing
(although order of operation from this point doesn't really matter) is to
start Outlook Express and export your messages to Outlook with
File>Export>Messages.
Click to expand...

I just did the Export... but it didn't tell me what it did with the file it
created. Where do I find it, so I can import it in Outlook 2007?
 
Reese said:
I just did the Export... but it didn't tell me what it did with the
file it created. Where do I find it, so I can import it in Outlook
2007?
Click to expand...

I don't understand this, since you must choose the location where the file
should be saved when you export.
 
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