G
Guest
I would really like my letterhead to be my background on my emails... and
also like it on word... if possible
also like it on word... if possible
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C
Charles Kenyon
If you are going to be using Word, you do not want this, even though you
think you do.
First, consider not using Word as your email editor. It will unnecessarily
complicate your life.
I have my email set up to not display things like letterhead. Most
experienced users do, IMO. I get plain text and if I want something fancier,
I will choose to see it. Usually I do not so if you sent me an email with
your letterhead as background, chances are I would never see it. I would
recommend, instead, a thorough signature block in your emails. If you need
something more, attach a pdf file that will display your letterhead but not
be easy for someone else to alter.
In Word, you can and should set up a custom letterhead template and use that
as the basis for your new documents when you want letterhead on the
document. Take a look at: How to set up letterhead or some other document
where you want one header on the first page and a different header on other
pages. http://www.addbalance.com/word/headersfooters.htm This gives
step-by-step instructions. (It also has the following links)
Some other pages to look at:
Letterhead Tips and Instructions
http://home.earthlink.net/~wordfaqs/Letterhead.htm
Letterhead Textboxes and Styles tutorial
http://addbalance.com/word/download.htm#LetterheadTextboxesAndStylesTutorial
Template Basics
http://www.addbalance.com/usersguide/templates.htm
How to Create a Template - Part 2 - essential reading
http://www.mvps.org/word/FAQs/Customization/CreateATemplatePart2.htm
Word "Forms"
http://www.addbalance.com/word/wordwebresources.htm#Forms and
Word for Word Perfect Users
http://www.addbalance.com/word/wordperfect.htm if you are coming from a WP
environment (or even if you are not).
If you are interested in creating templates that will work with the letter
wizard or use that wizard, you should look at the chapter on Advanced
Document Formatting in Using Office 2003 (or whatever your version is),
Special Edition, by Ed Bott and Woody Leonhard. It has detailed instructions
including instructions on getting the fields you want from your Outlook
Contacts for addressing a letter. (Chapter 19 of SE Using Office 2003) You
should be able to get this through your public library or at Amazon.com
http://www.amazon.com/exec/obidos/ISBN=0789729555/balancecheckbookA/
Finally, take a look at the letter templates that come with Word. While they
are no great shakes as letterhead, they do use styles and AutoText lists
very well. If you use the same style names that are used in those templates
in your own letterhead for the same parts of the document, you will have
better luck with using the built-in AutoText entries in Word.
Hope this helps,
--
Charles Kenyon
Word New User FAQ & Web Directory: http://addbalance.com/word
Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide
See also the MVP FAQ: http://www.mvps.org/word which is awesome!
--------- --------- --------- --------- --------- ---------
This message is posted to a newsgroup. Please post replies
and questions to the newsgroup so that others can learn
from my ignorance and your wisdom.
think you do.
First, consider not using Word as your email editor. It will unnecessarily
complicate your life.
I have my email set up to not display things like letterhead. Most
experienced users do, IMO. I get plain text and if I want something fancier,
I will choose to see it. Usually I do not so if you sent me an email with
your letterhead as background, chances are I would never see it. I would
recommend, instead, a thorough signature block in your emails. If you need
something more, attach a pdf file that will display your letterhead but not
be easy for someone else to alter.
In Word, you can and should set up a custom letterhead template and use that
as the basis for your new documents when you want letterhead on the
document. Take a look at: How to set up letterhead or some other document
where you want one header on the first page and a different header on other
pages. http://www.addbalance.com/word/headersfooters.htm This gives
step-by-step instructions. (It also has the following links)
Some other pages to look at:
Letterhead Tips and Instructions
http://home.earthlink.net/~wordfaqs/Letterhead.htm
Letterhead Textboxes and Styles tutorial
http://addbalance.com/word/download.htm#LetterheadTextboxesAndStylesTutorial
Template Basics
http://www.addbalance.com/usersguide/templates.htm
How to Create a Template - Part 2 - essential reading
http://www.mvps.org/word/FAQs/Customization/CreateATemplatePart2.htm
Word "Forms"
http://www.addbalance.com/word/wordwebresources.htm#Forms and
Word for Word Perfect Users
http://www.addbalance.com/word/wordperfect.htm if you are coming from a WP
environment (or even if you are not).
If you are interested in creating templates that will work with the letter
wizard or use that wizard, you should look at the chapter on Advanced
Document Formatting in Using Office 2003 (or whatever your version is),
Special Edition, by Ed Bott and Woody Leonhard. It has detailed instructions
including instructions on getting the fields you want from your Outlook
Contacts for addressing a letter. (Chapter 19 of SE Using Office 2003) You
should be able to get this through your public library or at Amazon.com
http://www.amazon.com/exec/obidos/ISBN=0789729555/balancecheckbookA/
Finally, take a look at the letter templates that come with Word. While they
are no great shakes as letterhead, they do use styles and AutoText lists
very well. If you use the same style names that are used in those templates
in your own letterhead for the same parts of the document, you will have
better luck with using the built-in AutoText entries in Word.
Hope this helps,
--
Charles Kenyon
Word New User FAQ & Web Directory: http://addbalance.com/word
Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide
See also the MVP FAQ: http://www.mvps.org/word which is awesome!
--------- --------- --------- --------- --------- ---------
This message is posted to a newsgroup. Please post replies
and questions to the newsgroup so that others can learn
from my ignorance and your wisdom.
T
TF
I agree completely with Charles. To use the background in emails means a
disproportionate bloat in your email size. Somewhere like 75% of recipients
won't see your embellishments because they either use an email client that
doesn't support HTML or they set their Outlook or OE to read in plain text
only (to minimise the probability of receiving a virus). I would recommend
including no more than a letterhead - anything more will be unwelcome.
--
Terry Farrell - Word MVP
http://word.mvps.org/
:I would really like my letterhead to be my background on my emails... and
: also like it on word... if possible
disproportionate bloat in your email size. Somewhere like 75% of recipients
won't see your embellishments because they either use an email client that
doesn't support HTML or they set their Outlook or OE to read in plain text
only (to minimise the probability of receiving a virus). I would recommend
including no more than a letterhead - anything more will be unwelcome.
--
Terry Farrell - Word MVP
http://word.mvps.org/
:I would really like my letterhead to be my background on my emails... and
: also like it on word... if possible
T
TF
That should have said - 'add no more than an address'.
Terry
"TF" <terryfarrell%40%6d%73%6e%2ecom> wrote in message
:I agree completely with Charles. To use the background in emails means a
: disproportionate bloat in your email size. Somewhere like 75% of
recipients
: won't see your embellishments because they either use an email client that
: doesn't support HTML or they set their Outlook or OE to read in plain text
: only (to minimise the probability of receiving a virus). I would recommend
: including no more than a letterhead - anything more will be unwelcome.
:
: --
: Terry Farrell - Word MVP
: http://word.mvps.org/
:
: ::I would really like my letterhead to be my background on my emails... and
:: also like it on word... if possible
:
:
Terry
"TF" <terryfarrell%40%6d%73%6e%2ecom> wrote in message
:I agree completely with Charles. To use the background in emails means a
: disproportionate bloat in your email size. Somewhere like 75% of
recipients
: won't see your embellishments because they either use an email client that
: doesn't support HTML or they set their Outlook or OE to read in plain text
: only (to minimise the probability of receiving a virus). I would recommend
: including no more than a letterhead - anything more will be unwelcome.
:
: --
: Terry Farrell - Word MVP
: http://word.mvps.org/
:
: ::I would really like my letterhead to be my background on my emails... and
:: also like it on word... if possible
:
: