How sort contacts by email address

[Huck]

How can a sort messages by the email address. If I click on the "From"
field, it has messages listed by various alias (i.e. "File as"). The same
email address can have several different alias', so I often can't find all
the emails from one email address.



It was suggested that I could "Right click on the column header, select
Field Chooser and add the Account field.", however, this did not work.
(The "Account" field in "All contact fields" does not show anything. There
is an "Email Account" field, but that is who the email is sent "To". I want
who it is sent "From" and the "From" field is listed by alias, not email
address.



Any suggestions?



Thanks for any help



Huck Rorick

 

[Russ Valentine [MVP-Outlook]]

Since the From field is controlled by the sender and could be anything the
sender chooses, why would you ever want to sort on it? What's the point
here?

 

[Huck]

The point is that the message comes from an email address, for example
(e-mail address removed) . However, Outlook will show it in many different ways.
It may show it as an "alias" such as "Russ Valentine". It may also display
it as "'Russ Valentine" (note the extra single quote). I have the same
person with the same email address that is displayed in the "From" field in
3-5 different ways.. Consequently, if you want to find all emails that came
from (e-mail address removed) it is very difficult and sometimes close to
impossible if you don't know all the ways outlook has filed emails from that
email address.

It's a mess. I want a simple way to find all the emails that were sent from
one email address. I don't have it now.

Huck

Since the From field is controlled by the sender and could be anything the
sender chooses, why would you ever want to sort on it? What's the point
here?
--
Russ Valentine
[MVP-Outlook]

How can a sort messages by the email address. If I click on the "From"
field, it has messages listed by various alias (i.e. "File as"). The
same email address can have several different alias', so I often can't
find all the emails from one email address.



It was suggested that I could "Right click on the column header, select
Field Chooser and add the Account field.", however, this did not work.
(The "Account" field in "All contact fields" does not show anything.
There is an "Email Account" field, but that is who the email is sent
"To". I want who it is sent "From" and the "From" field is listed by
alias, not email address.



Any suggestions?



Thanks for any help



Huck Rorick

 

[Huck]

Russ,
This problem also applies to"Sent" messages, and who you are sending
messages to. If you "reply" to a message, then the "To" field will show one
thing. If you send it from your address book, it can well show another. It
is equally or more problematic to find all the messages sent to one email
address.
Huck

Since the From field is controlled by the sender and could be anything the
sender chooses, why would you ever want to sort on it? What's the point
here?
--
Russ Valentine
[MVP-Outlook]

How can a sort messages by the email address. If I click on the "From"
field, it has messages listed by various alias (i.e. "File as"). The
same email address can have several different alias', so I often can't
find all the emails from one email address.



It was suggested that I could "Right click on the column header, select
Field Chooser and add the Account field.", however, this did not work.
(The "Account" field in "All contact fields" does not show anything.
There is an "Email Account" field, but that is who the email is sent
"To". I want who it is sent "From" and the "From" field is listed by
alias, not email address.



Any suggestions?



Thanks for any help



Huck Rorick

 

[Huck]

I apologize. I think this problem only occurs in the "sent" messages. That
is, the "To" field can vary. I am looking at specific examples now where
the "To" field for the same email address is listed (and therefore sorted)
in 3 different ways.

Huck

Since the From field is controlled by the sender and could be anything the
sender chooses, why would you ever want to sort on it? What's the point
here?
--
Russ Valentine
[MVP-Outlook]

How can a sort messages by the email address. If I click on the "From"
field, it has messages listed by various alias (i.e. "File as"). The
same email address can have several different alias', so I often can't
find all the emails from one email address.



It was suggested that I could "Right click on the column header, select
Field Chooser and add the Account field.", however, this did not work.
(The "Account" field in "All contact fields" does not show anything.
There is an "Email Account" field, but that is who the email is sent
"To". I want who it is sent "From" and the "From" field is listed by
alias, not email address.



Any suggestions?



Thanks for any help



Huck Rorick

 

[Huck]

I apologize. This problem seems to only apply to the "sent" folder. The
"To" field is listed in many different ways for the same email address. I
am looking at one specific email address with is listed (and therefore
sorted) in 3 different ways.

Huck

Since the From field is controlled by the sender and could be anything the
sender chooses, why would you ever want to sort on it? What's the point
here?
--
Russ Valentine
[MVP-Outlook]

How can a sort messages by the email address. If I click on the "From"
field, it has messages listed by various alias (i.e. "File as"). The
same email address can have several different alias', so I often can't
find all the emails from one email address.



It was suggested that I could "Right click on the column header, select
Field Chooser and add the Account field.", however, this did not work.
(The "Account" field in "All contact fields" does not show anything.
There is an "Email Account" field, but that is who the email is sent
"To". I want who it is sent "From" and the "From" field is listed by
alias, not email address.



Any suggestions?



Thanks for any help



Huck Rorick

 

[Russ Valentine [MVP-Outlook]]

You are simply proving my point. Sorting by the From field makes no sense.
To do what you want, use a search, find or advanced find.
--
Russ Valentine
[MVP-Outlook]

The point is that the message comes from an email address, for example
(e-mail address removed) . However, Outlook will show it in many different
ways. It may show it as an "alias" such as "Russ Valentine". It may also
display it as "'Russ Valentine" (note the extra single quote). I have the
same person with the same email address that is displayed in the "From"
field in 3-5 different ways.. Consequently, if you want to find all
emails that came from (e-mail address removed) it is very difficult and
sometimes close to impossible if you don't know all the ways outlook has
filed emails from that email address.

It's a mess. I want a simple way to find all the emails that were sent
from one email address. I don't have it now.

Huck

Since the From field is controlled by the sender and could be anything
the sender chooses, why would you ever want to sort on it? What's the
point here?
--
Russ Valentine
[MVP-Outlook]

How can a sort messages by the email address. If I click on the "From"
field, it has messages listed by various alias (i.e. "File as"). The
same email address can have several different alias', so I often can't
find all the emails from one email address.



It was suggested that I could "Right click on the column header, select
Field Chooser and add the Account field.", however, this did not work.
(The "Account" field in "All contact fields" does not show anything.
There is an "Email Account" field, but that is who the email is sent
"To". I want who it is sent "From" and the "From" field is listed by
alias, not email address.



Any suggestions?



Thanks for any help



Huck Rorick

 

[Huck]

I'm not sure I get your point Russ. Sorting on an email address is a very
simple thing (or should be). Actually, I made a mistake and emails received
in the inbox are in fact sorted by email address, so that part is already
done. The problem I encounter is in the Sent Items when I want to find all
the messages sent "To" a particular email address. In this case Outlook
does not file them by email address but by a number of inconsistent alias'.
If Outlook simply put the email address the message was sent to in the "To",
it would be simple to find all the emails sent to one email address. It
doesn't and I can't find a way to make it do that.

A Search or Advanced Find is an extremely slow way to locate all the emails
sent to one person (or rather one email address).

Huck

You are simply proving my point. Sorting by the From field makes no sense.
To do what you want, use a search, find or advanced find.
--
Russ Valentine
[MVP-Outlook]

The point is that the message comes from an email address, for example
(e-mail address removed) . However, Outlook will show it in many different
ways. It may show it as an "alias" such as "Russ Valentine". It may also
display it as "'Russ Valentine" (note the extra single quote). I have
the same person with the same email address that is displayed in the
"From" field in 3-5 different ways.. Consequently, if you want to find
all emails that came from (e-mail address removed) it is very difficult and
sometimes close to impossible if you don't know all the ways outlook has
filed emails from that email address.

It's a mess. I want a simple way to find all the emails that were sent
from one email address. I don't have it now.

Huck

Since the From field is controlled by the sender and could be anything
the sender chooses, why would you ever want to sort on it? What's the
point here?
--
Russ Valentine
[MVP-Outlook]
How can a sort messages by the email address. If I click on the "From"
field, it has messages listed by various alias (i.e. "File as"). The
same email address can have several different alias', so I often can't
find all the emails from one email address.



It was suggested that I could "Right click on the column header, select
Field Chooser and add the Account field.", however, this did not work.
(The "Account" field in "All contact fields" does not show anything.
There is an "Email Account" field, but that is who the email is sent
"To". I want who it is sent "From" and the "From" field is listed by
alias, not email address.



Any suggestions?



Thanks for any help



Huck Rorick

 

[Russ Valentine [MVP-Outlook]]

No it's not, and for the reason I've stated it makes a whole lot more sense
than sorting on the From field. I think you're using the wrong tool.
--
Russ Valentine
[MVP-Outlook]

I'm not sure I get your point Russ. Sorting on an email address is a very
simple thing (or should be). Actually, I made a mistake and emails
received in the inbox are in fact sorted by email address, so that part is
already done. The problem I encounter is in the Sent Items when I want to
find all the messages sent "To" a particular email address. In this case
Outlook does not file them by email address but by a number of
inconsistent alias'. If Outlook simply put the email address the message
was sent to in the "To", it would be simple to find all the emails sent to
one email address. It doesn't and I can't find a way to make it do that.

A Search or Advanced Find is an extremely slow way to locate all the
emails sent to one person (or rather one email address).

Huck

You are simply proving my point. Sorting by the From field makes no
sense.
To do what you want, use a search, find or advanced find.
--
Russ Valentine
[MVP-Outlook]

The point is that the message comes from an email address, for example
(e-mail address removed) . However, Outlook will show it in many different
ways. It may show it as an "alias" such as "Russ Valentine". It may
also display it as "'Russ Valentine" (note the extra single quote). I
have the same person with the same email address that is displayed in
the "From" field in 3-5 different ways.. Consequently, if you want to
find all emails that came from (e-mail address removed) it is very difficult
and sometimes close to impossible if you don't know all the ways outlook
has filed emails from that email address.

It's a mess. I want a simple way to find all the emails that were sent
from one email address. I don't have it now.

Huck
Since the From field is controlled by the sender and could be anything
the sender chooses, why would you ever want to sort on it? What's the
point here?
--
Russ Valentine
[MVP-Outlook]
How can a sort messages by the email address. If I click on the
"From" field, it has messages listed by various alias (i.e. "File
as"). The same email address can have several different alias', so I
often can't find all the emails from one email address.



It was suggested that I could "Right click on the column header,
select Field Chooser and add the Account field.", however, this did
not work. (The "Account" field in "All contact fields" does not show
anything. There is an "Email Account" field, but that is who the email
is sent "To". I want who it is sent "From" and the "From" field is
listed by alias, not email address.



Any suggestions?



Thanks for any help



Huck Rorick