how many emails in saved folder?

  • Thread starter Thread starter Dan Orth
  • Start date Start date
D

Dan Orth

Hi-

How many emails does outlook 2003 keep in the saved folder? I never delete
it yet it only goes back so far...

Thanks!

-Dan
 
Do you mean the Sent Items folder? Actually, for any folder, the answer is
the same -- your folder can hold a LOT of messages. :-) I don't know if we
have the actual figure for an Outlook 2003 folder, since the maximum .PST
size is now so much larger than it was in earlier versions, and the old
folder limitations may not apply now.

Do you have AutoArchiving enabled for the folder in question? Right-click
it, click Properties, then the AutoArchive tab.

--
Jocelyn Fiorello
MVP - Outlook

*** Messages sent to my e-mail address will NOT be answered -- please
reply only to the newsgroup to preserve the message thread. ***


In
 
If you're not AutoArchiving, all past sent messages should still be in Sent
Items.

--
Jocelyn Fiorello
MVP - Outlook

*** Messages sent to my e-mail address will NOT be answered -- please
reply only to the newsgroup to preserve the message thread. ***


In
 
hm... maybe it got turned on before for a period of time. Where do emails
go when they are AutoArchived? Thanks you for your help!

-Dan
 
Check the global AA settings (Tools | Options | Other | AutoArchive) and the
folder-specific AA settings (right click the folder, click Properties, then
AutoArchive tab) -- there should be a path to the default archive file. You
can also search your drive for all .PST files. If you're using Windows 2000
or XP, make sure you enable searching in hidden and system folders.

If you need to look inside a saved .PST file, read here for best practices:

http://www.slipstick.com/outlook/readarchive.htm

--
Jocelyn Fiorello
MVP - Outlook

*** Messages sent to my e-mail address will NOT be answered -- please
reply only to the newsgroup to preserve the message thread. ***


In
 
Thanks, it says they are in an archive.pst file in my application
data/microsoft/outlook folder but there is no such file so I really don't
know what happened to some of those items. And also auto archive is turned
off in both places. Thanks!

-Dan
 
The only other possibility I can think of is that you have some kind of
filter set on your folder view so that older items are hidden. If not, then
I don't know where they might have gone, either.

--
Jocelyn Fiorello
MVP - Outlook

*** Messages sent to my e-mail address will NOT be answered -- please
reply only to the newsgroup to preserve the message thread. ***


In
Dan said:
Thanks, it says they are in an archive.pst file in my application
data/microsoft/outlook folder but there is no such file so I really
don't know what happened to some of those items. And also auto
archive is turned off in both places. Thanks!

-Dan



Jocelyn Fiorello said:
Check the global AA settings (Tools | Options | Other | AutoArchive)
and the folder-specific AA settings (right click the folder, click
Properties, then AutoArchive tab) -- there should be a path to the
default archive file. You can also search your drive for all .PST
files. If you're using Windows 2000 or XP, make sure you enable
searching in hidden and system folders.

If you need to look inside a saved .PST file, read here for best
practices:

http://www.slipstick.com/outlook/readarchive.htm

--
Jocelyn Fiorello
MVP - Outlook

*** Messages sent to my e-mail address will NOT be answered -- please
reply only to the newsgroup to preserve the message thread. ***


In
Dan said:
hm... maybe it got turned on before for a period of time. Where do
emails go when they are AutoArchived? Thanks you for your help!

-Dan


in message If you're not AutoArchiving, all past sent messages should still be
in Sent Items.

--
Jocelyn Fiorello
MVP - Outlook

*** Messages sent to my e-mail address will NOT be answered --
please reply only to the newsgroup to preserve the message thread.
***


In Dan Orth wrote:

No, I do not have auto archive on. I guess I just have a lot of
messages
P Thanks!


-Dan


"Jocelyn Fiorello [MVP - Outlook]" <[email protected]>
wrote in message Do you mean the Sent Items folder? Actually, for any folder, the
answer is the same -- your folder can hold a LOT of messages.
:-) I don't know if we have the actual figure for an Outlook 2003
folder, since the maximum .PST size is now so much larger than it
was in earlier versions, and the old folder limitations may not
apply now.

Do you have AutoArchiving enabled for the folder in question?
Right-click it, click Properties, then the AutoArchive tab.

--
Jocelyn Fiorello
MVP - Outlook

*** Messages sent to my e-mail address will NOT be answered --
please reply only to the newsgroup to preserve the message
thread. ***


In Dan Orth wrote:

Hi-

How many emails does outlook 2003 keep in the saved folder? I
never delete it yet it only goes back so far...

Thanks!

-Dan
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