How do you activate the commentaries at the bottom of each page of a presentation

  • Thread starter Thread starter Dave Neve
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D

Dave Neve

Hello

I've already asked this but there seems to be a misunderstanding so I'm
starting again

I have some Powerpoint presentations that I have to translate and
standardize

Some of them have a 'second window' at the bottom of each page. You can
'change' the size of this window and add comments

I thought that the 'add commentaries' button would create this second window
but it doesn't (it adds little yellow cards to the presentation instead on
the main page)

So I still need to know how to open the second window at the bottom of the
page

I'd also like to know if there is a way of adding the same text to this
second window at the bottom of the page on every single page without
opening every single page to do it manually

Hope this now makes sense and sorry if my jargon is not quite right but my
system is in French and I can only guess the terms on an English version

Regards

Dave Neve
 
Dave,
First
I see Steve Rindsberg has offered to help you in a previous thread. You have
not quite answered his questions. If I understand correctly you want the
same text to appear in the notes window beneath each slide in edit mode?
Then you could go to the Notes master, type some text in the footer
placeholder and drag it into the notes box at the appropriate spot. To get
to the notes master, choose View - Master - Notes master. In French that
would be, Affichage - Masque - Masque de commentaires.
Second.
I'm guessing here, have you received a presentation to revise via e-mail. If
you open the presentation do you get a message asking if you want to revise?
The only way you can add comments like you describe is when you revise
(little yellow cards), there should be a toolbar where you can accept,
decline changes or add comments. Is that the case?
Third
You say the software is in French, are you a Frenchman? Then I would suggest
posting in the French newsgroup.
microsoft.public.fr.powerpoint
 
Hello

Finally got to understand the problem

In fact, the toolbar of Powerpoint merges so well with my toolbar at the
bottom of the page that you
just don't see that there is a window to slide open

Hence my insistance to try to open it from the Powerpoint menu

Thanks to all of you for your help

Dave Neve



Echo S said:
Use View | Notes Page to get to that window at the bottom. There's a text
placeholder in that Notes View which shows the text that you see in the
pane below the slide when you're in Normal (editing) View.

If you need to change the notes for individual slides, you must do it
pane-by-pane (in Normal View) or page-by-page (in Notes View).

But if you need to change it (or add something) to ALL slides' notes
pages, then do it in the Notes Master View (View | Master | Notes
Master). But this only works for graphics, and it doesn't show up on the
notes in the notes pane (in Normal View). If you type something in the
placeholder where it says "Click to edit Master Text styles," what you
type won't show up in the individual slide notes pane in Normal View. That
placeholder is only for specifying the text formatting (and that
formatting only shows up when the user prints Notes Pages or views Notes
Pages -- the formatting doesn't show up in that notes pane in Normal
View), it's not for adding bits of text. That's the reason we keep asking
exactly what you need to do. If you need some text to appear on all slides
in that notes pane (in Normal View), then you have to add it with a VBA
macro -- and if there's existing text in the notes already, then it may
overwrite it. That can be accounted for, but without knowing, you run the
risk of the macro trashing all the existing text.

To open that extra pane at the bottom of each slide, just drag the edge of
the pane. See http://screencast.com/t/0gYP3GSZ3W

--
Echo [MS PPT MVP] http://www.echosvoice.com
What's new in PPT 2007? http://www.echosvoice.com/2007.htm
Fixing PowerPoint Annoyances http://tinyurl.com/36grcd
PowerPoint 2007 Complete Makeover Kit http://tinyurl.com/32a7nx


Dave Neve said:
Hi

I'm doing my best but I just can't seem to get it

Yes, I received 40 Powerpoint presentations to translate

I open them and simply type in English over the French

There has never been an invitation to revise

Most of them have this extra window at the bottom and I can get into
that but only one window at a time

Others don't even have the extra window at the bottom and I don't know
how to add it.

I've tried following your instructions but it doesn't seem to work or I
still perhaps don't understand

I'll have to find someone at this end

I wrote to this group cos I'm actually English but live in France

Thanks anyway

Dave Neve
Click to expand...
Click to expand...
 
Yay! Glad to hear you got it worked out, Dave.

--
Echo [MS PPT MVP] http://www.echosvoice.com
What's new in PPT 2007? http://www.echosvoice.com/2007.htm
Fixing PowerPoint Annoyances http://tinyurl.com/36grcd
PowerPoint 2007 Complete Makeover Kit http://tinyurl.com/32a7nx


Dave Neve said:
Hello

Finally got to understand the problem

In fact, the toolbar of Powerpoint merges so well with my toolbar at the
bottom of the page that you
just don't see that there is a window to slide open

Hence my insistance to try to open it from the Powerpoint menu

Thanks to all of you for your help

Dave Neve



Echo S said:
Use View | Notes Page to get to that window at the bottom. There's a text
placeholder in that Notes View which shows the text that you see in the
pane below the slide when you're in Normal (editing) View.

If you need to change the notes for individual slides, you must do it
pane-by-pane (in Normal View) or page-by-page (in Notes View).

But if you need to change it (or add something) to ALL slides' notes
pages, then do it in the Notes Master View (View | Master | Notes
Master). But this only works for graphics, and it doesn't show up on the
notes in the notes pane (in Normal View). If you type something in the
placeholder where it says "Click to edit Master Text styles," what you
type won't show up in the individual slide notes pane in Normal View.
That placeholder is only for specifying the text formatting (and that
formatting only shows up when the user prints Notes Pages or views Notes
Pages -- the formatting doesn't show up in that notes pane in Normal
View), it's not for adding bits of text. That's the reason we keep asking
exactly what you need to do. If you need some text to appear on all
slides in that notes pane (in Normal View), then you have to add it with
a VBA macro -- and if there's existing text in the notes already, then it
may overwrite it. That can be accounted for, but without knowing, you run
the risk of the macro trashing all the existing text.

To open that extra pane at the bottom of each slide, just drag the edge
of the pane. See http://screencast.com/t/0gYP3GSZ3W

--
Echo [MS PPT MVP] http://www.echosvoice.com
What's new in PPT 2007? http://www.echosvoice.com/2007.htm
Fixing PowerPoint Annoyances http://tinyurl.com/36grcd
PowerPoint 2007 Complete Makeover Kit http://tinyurl.com/32a7nx


Dave Neve said:
Hi

I'm doing my best but I just can't seem to get it

Yes, I received 40 Powerpoint presentations to translate

I open them and simply type in English over the French

There has never been an invitation to revise

Most of them have this extra window at the bottom and I can get into
that but only one window at a time

Others don't even have the extra window at the bottom and I don't know
how to add it.

I've tried following your instructions but it doesn't seem to work or I
still perhaps don't understand

I'll have to find someone at this end

I wrote to this group cos I'm actually English but live in France

Thanks anyway

Dave Neve


"Luc" <[email protected]> a écrit dans le message de (e-mail address removed)...
Dave,
First
I see Steve Rindsberg has offered to help you in a previous thread. You
have not quite answered his questions. If I understand correctly you
want the same text to appear in the notes window beneath each slide in
edit mode? Then you could go to the Notes master, type some text in the
footer placeholder and drag it into the notes box at the appropriate
spot. To get to the notes master, choose View - Master - Notes master.
In French that would be, Affichage - Masque - Masque de commentaires.
Second.
I'm guessing here, have you received a presentation to revise via
e-mail. If you open the presentation do you get a message asking if you
want to revise? The only way you can add comments like you describe is
when you revise (little yellow cards), there should be a toolbar where
you can accept, decline changes or add comments. Is that the case?
Third
You say the software is in French, are you a Frenchman? Then I would
suggest posting in the French newsgroup.
microsoft.public.fr.powerpoint



--

Luc Sanders
MVP - PowerPoint

"Dave Neve" <[email protected]> schreef in bericht
Hello

I've already asked this but there seems to be a misunderstanding so
I'm starting again

I have some Powerpoint presentations that I have to translate and
standardize

Some of them have a 'second window' at the bottom of each page. You
can 'change' the size of this window and add comments

I thought that the 'add commentaries' button would create this second
window but it doesn't (it adds little yellow cards to the
presentation instead on the main page)

So I still need to know how to open the second window at the bottom
of the page

I'd also like to know if there is a way of adding the same text to
this second window at the bottom of the page on every single page
without opening every single page to do it manually

Hope this now makes sense and sorry if my jargon is not quite right
but my system is in French and I can only guess the terms on an
English version

Regards

Dave Neve
Click to expand...
Click to expand...
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