How do I sort my calendar in Category view by subject, then date?

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Guest

I have calendar entries that are categorized. In prior versions of Outlook, I
could have them sorted by catergory, then by date. How do I do that in
Outlook 2003? I can get them to sort by category, but no matter what I do,
I'm not able to have the individual items in each category sorted by date.
Thanks for your help.
Theresa
 
PS: I've tried to make it comply with my wishes by using the Customize
Current View feature and the Sort button, with "Subject" first and "Start"
second. It continues to ignore my request.
 
You have NEVER been able to sort by Category - so try again to explain what
you want to be able to do.

You probably want to sort by Date and Group By Category. 2003 has made that
more difficult.

Turn on the Advanced Toolbar. Use the Group By Box to group as required.
If you want to sort as well, you need to sort first, then Group.

If the folder is already set to Group by something, go to View Arrange by
.... and uncheck the Show in Groups button.


Judy Gleeson - MVP Outlook
Acorn Training and Consulting
Canberra, Australia


see what Outlook training can do to improve productivity:
www.acorntraining.com.au/pdfdocs/ProductivITwithOutlook.pps

www.acorntraining.com.au/productivit.htm
 
Thank you for your assistance. I may not be using the correct terms.

My law office uses Outlook for court calendaring. We enter a court case
schedule into Outlook, which might consist of, say, 10 different
"appointments" or items on 10 different days. So we enter each item onto the
calendar, and we also mark each item using the category feature. Then we can
arrange the whole calendar by category and look at everything for one
category, or case.

In the prior version, maybe it did it automatically and now it doesn't, but
the group of items in each category would show in chronological order, so
that the farthest-out date on the schedule, which for us is usually the trial
date for that one case, would show as the last item in that group. We can
still use the view categories feature and see everything for one case
together in a list, but the items in that list are shown randomly, such that
they are not in date order.

We'd like to be able to see all of the dates for one category/case grouped
together, and then have those dates show in chronological order.

I apologize if this is as clear as mud. It is difficult to describe these
procedures now as they have become almost autonomic. ;-) Thanks again for any
help you can give.
 
My initial guess was right - sort first, then group.

Let's orient me. What View are you in???? You can see this by turning on
the Advanced Toolbar. There's a window on it that's the Current View.

It sounds like you're using a table View of some sort - By Category perhaps.

2003 has stuffed this up a bit. To get back to what you are used to:

Show the Calendar in By Category view.

Follow my previous instructions about Turing off the sow in groups function
on the Arrange by menu.

Turn on the Group By Box (it's on the Advanced Toolbar) - float the cursor
along till you find it.

The word Category will be sitting in the Group By Box above the rest of the
column headers. Drag it out of there and back into the row of column
headers.

Now sort by Date - click the header to do that.

Now that it's sorted by Date, you can group it again by Category. You do
that by dragging the Category column header into the grey Group By Box that
sits above the column headers.

Once you've done this, it should stick for you!!!! Just stay with that view
and don't adjust it.


Judy Gleeson - MVP Outlook
Acorn Training and Consulting
Canberra, Australia


see what Outlook training can do to improve productivity:
www.acorntraining.com.au/pdfdocs/ProductivITwithOutlook.pps

www.acorntraining.com.au/productivit.htm
 
BINGO!
THANK YOU THANK YOU THANK YOU!
I really do appreciate your help with this (and your patience with my
not-so-great explanation of the problem).
Thanks, again.
Theresa
 
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