How do I run mail rules after mail downloaded?

  • Thread starter Thread starter Ronald Stepp
  • Start date Start date
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Ronald Stepp

I have to always manually run the rules to put mail where it needs to go.
Is there a way to get Outlook 2007 to automatically run all the rules AFTER
I download messages? I've brought up every dialog box and Options box I can
think of and nowhere is there ANY kind of way to configure when rules are
run.

Thanks for any info
 
Ronald Stepp said:
I have to always manually run the rules to put mail where it needs to go.
Is there a way to get Outlook 2007 to automatically run all the rules AFTER
I download messages? I've brought up every dialog box and Options box I
can think of and nowhere is there ANY kind of way to configure when rules
are run.

Thanks for any info
Click to expand...


That's the only time rules CAN run, after the mail has been received. What
sort of mail account have you got? (Rules will not automatically run on http
mail - ie like Hotmail AFAIK...)
 
Darn, had my hopes up, but... they are checked. Here is what usually
happens..



[]Run Outlook



[]Send and Receive Mail



[]Mail downloads from mail server, NOT HTML or hotmail.. a regular POP3
server



[]When I now go into Junk Mail, lots of mail from an Excel spreadsheet list,
which I have a rule checked to move to the Excel folder. But it doesn't run
it AFTER my mail gets here so I have to click to bring up the rules, then
run rules now, check all the different rules, change the folder to personal
so it checks all subfolders, then click to run them, it goes and all the
mail gets put where it belongs.



That's what I have to do every time I run Outlook 2007





Tools > Rules
Click to expand...
 
[]When I now go into Junk Mail, lots of mail from an Excel spreadsheet
list, which I have a rule checked to move to the Excel folder. But it
doesn't run
Click to expand...

Is 'stop processing the rules' on for this rule?
 
First I'd flag those as "Safe Sender" so that they don't go into the
Junkmail in the first instance.
Once they are in the inbox the other rule should run on them.
 
Ronald Stepp said:
Darn, had my hopes up, but... they are checked. Here is what usually
happens..
Click to expand...

Henry's got it correct. The Junk E-mail filter runs before rules, so you
first have to prevent Outlook from considering the messages as junk, which
means either reducing the level of junk filtering or flagging the senders as
safe.
 
Hmm, well most of them are from lists, so the emails usually change, the
only thing that stays the same is the TO field.. I don't know ahead of time
who's email to flag.
 
Ok, this is really annoying me... I thought I could with ALL of the options
in rules creation make one to check the Junk Mail folder and move stuff out
of it, but NOOOOOOO... seems there is no way to specify which folder to move
stuff FROM depending on if it matches criteria..

ARG

Still looking in there to see if some wierd thing in the rules is going on.
 
All my lists use a prefix in the subject line.( [Listname] Subject )
The message "To" Address is also the List Address so I criteria on either of
those.

If you can't do either perhaps create a special address/account for list
subscriptions.
 
I DO have a rule for them.. problem is, Outlook won't run them after I
download mail.. the mails go to junk and stay there even with the rule on..
I have to run them manually each time I download mail to move them to the
right folders.

Henry Craven {SBS-MVP} said:
All my lists use a prefix in the subject line.( [Listname] Subject )
The message "To" Address is also the List Address so I criteria on either
of those.

If you can't do either perhaps create a special address/account for list
subscriptions.

--
Henry Craven {SBS-MVP}


Ronald Stepp said:
Hmm, well most of them are from lists, so the emails usually change, the
only thing that stays the same is the TO field.. I don't know ahead of
time who's email to flag.
Click to expand...
Click to expand...
 
Ronald Stepp said:
I DO have a rule for them.. problem is, Outlook won't run them after I
download mail.. the mails go to junk and stay there even with the
rule on.. I have to run them manually each time I download mail to
move them to the right folders.
Click to expand...

First you have to discover why they're being flagged as junk.
 
I don't think so... I think I am just going to go to Eudora or some other
program.. if I knew why every mail was getting flagged as junk I could just
turn the filter completely off and make my own junk mail filter..
 
Ronald Stepp said:
I don't think so... I think I am just going to go to Eudora or some
other program.. if I knew why every mail was getting flagged as junk
I could just turn the filter completely off and make my own junk mail
filter..
Click to expand...

Well, good luck with all the calendaring and task management features Eudora
offers.
 
Thanks.. just installed Eudora and am very happy with it... comes up fast,
filters pretty easy to setup and it's not sluggish like Outlook (my other
issue).. I can't run the filters manually either in Eudora.. heh heh.. BUT
they work once I had them setupo for incoming mail.. whew.. the task
management and calendar stuff.. not sure why that will be a task.. don't
really need em yet so no worries there..

Thanks a lot for all your help..

Ronald Stepp
 
Ronald Stepp said:
Thanks.. just installed Eudora and am very happy with it... comes up
fast, filters pretty easy to setup and it's not sluggish like Outlook
(my other issue).. I can't run the filters manually either in
Eudora.. heh heh.. BUT they work once I had them setupo for incoming
mail.. whew.. the task management and calendar stuff.. not sure why
that will be a task.. don't really need em yet so no worries there..
Click to expand...

If you don't need the features Outlook offers, why did you even try it?
 
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