How do I repeat phrases in a document automatically

  • Thread starter Thread starter Old and Slow
  • Start date Start date
O

Old and Slow

I create larger documents that end up with the same phrase throughout the
document. Rather than copy and paste each time to the new locations is there
a way to set up a link that will automatically copy the phrase to the other
areas of the document?
 
Sometimes I use the Document Properties feature to repeat a word or phrase
throughout the document. If I need to change it, I change it in the Document
Properties then update the document. What you would be doing is inserting a
field at every point where you want the word or phrase. You must define the
field.

File menu > Properties.
When the Properties dialog box appears, click the Custom tab.
When the Custom properties page appears, enter some name for your custom
field.
Enter its value (the word or phrase).
Click Add.
The custom field now appears in the Properties list. You can modify it here
at will.
Click OK.
Back at your document, place the cursor at the point where you want the word
or phrase.
Insert menu > Field
When the Field dialog box opens, click DocProperty in the Field names list.
When the Properties list appears, click your custom field.
Click OK.
The word or phrase you defined now appears at the cursor point in the
document.
Right-click the field to open the popup menu so you can see how to update it
when you change the value at some point in the future.

Hope this helps!
 
Sometimes I use the Document Properties feature to repeat a word or phrase
throughout the document.  If I need to change it, I change it in the Document
Properties then update the document.  What you would be doing is inserting a
field at every point where you want the word or phrase.  You must define the
field.

File menu > Properties.
When the Properties dialog box appears, click the Custom tab.
When the Custom properties page appears, enter some name for your custom
field.
Enter its value (the word or phrase).
Click Add.
The custom field now appears in the Properties list. You can modify it here
at will.
Click OK.
Back at your document, place the cursor at the point where you want the word
or phrase.
Insert menu > Field
When the Field dialog box opens, click DocProperty in the Field names list.
When the Properties list appears, click your custom field.
Click OK.
The word or phrase you defined now appears at the cursor point in the
document.
Right-click the field to open the popup menu so you can see how to updateit
when you change the value at some point in the future.

Hope this helps!  
Click to expand...

The easy way is to block each of your common phrases and then turn
them to auto-correct items in Tools - Auto-correct.

Prefix the short name with \ or # or or > something else you seldom
use.

For example I have to put in "This page intentionally left blank"
multiple times so I call this \bp (for blank page). I created it once
with 125 pt above para spacing, in a single cell table with borders
how I needed them and then selected the whole lot including the page
break before. Now \bp does the whole thing in a split second. I also
create all my common tables this way \t5 is 5 columns with header and
second row cells preformatted with font and para settings, header
repeating, rows do not break across pages, etc..

Happy shortcutting
 
I did all that with a simple macro and put the button on my toolbar. When I
need a blank page, I click the button and have the page in one quick click.
 
I did all that with a simple macro and put the button on my toolbar.  When I
need a blank page, I click the button and have the page in one quick click.
Click to expand...

Hi Bev
I don't have to take my hands off the keyboard and I have over 100
shortcuts. Put all those on the the toolbar and you would have no
space left on the desktop for actually doing work (and how would you
know which button was which with that many). Also I don't have to
waste time creating and debugging the macro or putting it on the
toolbar. I suspect my way is far more efficient but then again to
each their own.
Mi Tasol
 
I suspect my way is far more efficient but then again to
each their own.
Mi Tasol
Click to expand...

Hey, guy,. Helping others is not a contest. If you want to be competitive
and compare responses against your needs and standards rather than those of
others, please don't bother responding to any of my helpful suggestions.
 
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