How do I make a backup copy of outlook to cd-rw disc.

  • Thread starter Thread starter Jack
  • Start date Start date
J

Jack

I am using Microsoft office xp professional on my dell
system. How do I make a backup copy of my Microsoft
Outlook to a cd. I want to backup all data to a cd. IF my
computer crashes and I loss all that information I spend
weeks on entering , who knows what tree you would be
finding me hanging from .

I tries Rosie cd creator , but when I highlight outlook ,
nothing happens.

Can you help.

Thank you
Jack
 
I'm not sure how well this works yet, but I file\import-
export:
1. to a file
2. personal folder file(.pst)
3. (from) personal folders (include subfolders)
4. choose a name like "backup_per-fold", a directory path
that gets backed-up and allow duplicates (or not)
5. let it rip

I scan for virus and spy ware every day, back-up my
system to a chapter/compressed (arj32) file for the last
three days, and move the backup chapter/compressed files
to an external hard drive every day. Once a week I move
this collection of backup files to a CD.

I've had 5 complete system crashes since January while I
was using WinMe, so I know about loosing data, lots of
non-replacable data. Now I can have a total system crash
with my WinXP system and know I'll only lose one day of
data at most. I had one system crash under WinXp and the
recovery went smouthly with very little loss. I tried
restoring some of the office-pst-backup data and it seems
to function ok except that I lose several fields like
date received, but the general information seems to be
there so as a stop gap, I'm covered if the original date
isn't in my user directory.

If you do have to reload office over the old directories,
chose custom rather then the default method. Custom will
ask you about the old stuff, default will just overwrite
it all.

Ed
 
You don't really want to back up Outlook, you just want to back up your
information. All your stuff is in the pst file. Open Explorer (file
manager), select Tools, Folder Options and View. Click on "Show hidden
folder and files." Close all that up and search for this file, *.pst
(that's astorisk dot pst). You do this by clicking Start, Search, for files
and folders. When your search finds the pst file, note where it is for
future reference, right click it, select copy and then paste it wherever you
want the backup to reside.
jor
 
Juust a followup Q. Is there a way to backup the account settings with the
PST file. I always have to re-enter them when I swap outlook between
computers

regards

craig
 
They reside in the registry.
in winxp: HKEY_CURRENT_USER\Software\Microsoft\Windows
NT\CurrentVersion\Windows
Messaging Subsystem\Profiles
in other versions of windows, you may need to search for messaging
subsystem.
 
PLEASE help me here - I am a desperate lady!

You talked about making a copy of the .pst file to backup
outlook. OK, I found it and that helped a lot. What I
need to do is paste that into a Outlook on a NEW
computer. Can you tell me how to do that, i.e., what file
would I paste it into? Also, one other little wrinkle, my
old file was Outlook 2000, my new one is Outlook 2002.

Actually, I seem to have another problem which is that
the .pst file seems to be about 1000 MB (I do have about
1500 e-mails)! I am trying to zip it but don't know how
much that will help. I hope the zip will fit on a CDR.
Any ideas?

Thanks so much,
Deana
 
If all you have are about 1500 mails, I would clean up that .pst file to
reduce its size.

Empty the deleted items folder, remove attachments and save them to a hard
drive. Then right click on the root of Outlook (Outlook Today or Personal
Folders) select properties and then advanced. Compact the .pst file.

Close Outlook to ensure that the .pst is released. Then zip and paste the
..pst to your CD-RW. Sneaker net to the other machine and copy the .pst file
to the hard drive, unzip it to the location of your choice (I use a second
hard drive or a network location) and remove the read only properties. Open
Outlook and when it asks for the location of the .pst file, point it to
where you saved your backup.


--
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact.


Having searched the archives,
Deana <[email protected]> typed:
| PLEASE help me here - I am a desperate lady!
|
| You talked about making a copy of the .pst file to backup
| outlook. OK, I found it and that helped a lot. What I
| need to do is paste that into a Outlook on a NEW
| computer. Can you tell me how to do that, i.e., what file
| would I paste it into? Also, one other little wrinkle, my
| old file was Outlook 2000, my new one is Outlook 2002.
|
| Actually, I seem to have another problem which is that
| the .pst file seems to be about 1000 MB (I do have about
| 1500 e-mails)! I am trying to zip it but don't know how
| much that will help. I hope the zip will fit on a CDR.
| Any ideas?
|
| Thanks so much,
| Deana
|
|| -----Original Message-----
|| You don't really want to back up Outlook, you just want to back up
|| your information. All your stuff is in the pst file. Open Explorer
|| (file manager), select Tools, Folder Options and View. Click
| on "Show hidden
|| folder and files." Close all that up and search for this file, *.pst
|| (that's astorisk dot pst). You do this by clicking Start, Search,
|| for files and folders. When your search finds the pst file, note
|| where it is for future reference, right click it, select copy and
|| then paste it wherever you want the backup to reside.
|| jor
|| ||| I am using Microsoft office xp professional on my dell
||| system. How do I make a backup copy of my Microsoft
||| Outlook to a cd. I want to backup all data to a cd. IF my
||| computer crashes and I loss all that information I spend
||| weeks on entering , who knows what tree you would be
||| finding me hanging from .
|||
||| I tries Rosie cd creator , but when I highlight
| outlook ,
||| nothing happens.
|||
||| Can you help.
|||
||| Thank you
||| Jack
||
||
|| .
 
I'm still a bit confused. You just made me realize (duh!)
that the reason my pst file is so big is hundreds of file
attachments. Are you suggesting that I need to go into
hundreds of these and download the attachments one-by-one
to my hard drive (if I want to save them)? Wouldn't I
still have to delete the entire e-mail aftrewards anyway,
thereby losing the creator's and e-mail's association to
it? I assume you cannot just pull out the attachments
from the e-mail, but still have the e-mail that indicates
that it had such an attachment, right? For example, in
AOL, e-mails lose their attachments quickly, but, at
least, you can tell one was there. I assume attachments
cannot be eliminated en mass, right?

I did compact and that got me down to 1.2 GB from 1.5GB!!
Is there a way, if I can get my file sharing to work, even
if it take 12 hours, to transfer the pst file with 1.2GB?

Also, what does "sneaker net" mean? Is that just a cable
connection between computers with a crossed cable, maybe?

Thanks,
Deana
-----Original Message-----
If all you have are about 1500 mails, I would clean up that .pst file to
reduce its size.

Empty the deleted items folder, remove attachments and save them to a hard
drive. Then right click on the root of Outlook (Outlook Today or Personal
Folders) select properties and then advanced. Compact the .pst file.

Close Outlook to ensure that the .pst is released. Then zip and paste the
..pst to your CD-RW. Sneaker net to the other machine and copy the .pst file
to the hard drive, unzip it to the location of your choice (I use a second
hard drive or a network location) and remove the read only properties. Open
Outlook and when it asks for the location of the .pst file, point it to
where you saved your backup.


--
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact.


Having searched the archives,
Deana <[email protected]> typed:
| PLEASE help me here - I am a desperate lady!
|
| You talked about making a copy of the .pst file to backup
| outlook. OK, I found it and that helped a lot. What I
| need to do is paste that into a Outlook on a NEW
| computer. Can you tell me how to do that, i.e., what file
| would I paste it into? Also, one other little wrinkle, my
| old file was Outlook 2000, my new one is Outlook 2002.
|
| Actually, I seem to have another problem which is that
| the .pst file seems to be about 1000 MB (I do have about
| 1500 e-mails)! I am trying to zip it but don't know how
| much that will help. I hope the zip will fit on a CDR.
| Any ideas?
|
| Thanks so much,
| Deana
|
|| -----Original Message-----
|| You don't really want to back up Outlook, you just want to back up
|| your information. All your stuff is in the pst file. Open Explorer
|| (file manager), select Tools, Folder Options and View. Click
| on "Show hidden
|| folder and files." Close all that up and search for this file, *.pst
|| (that's astorisk dot pst). You do this by clicking Start, Search,
|| for files and folders. When your search finds the pst file, note
|| where it is for future reference, right click it, select copy and
|| then paste it wherever you want the backup to reside.
|| jor
|| ||| I am using Microsoft office xp professional on my dell
||| system. How do I make a backup copy of my Microsoft
||| Outlook to a cd. I want to backup all data to a cd. IF my
||| computer crashes and I loss all that information I spend
||| weeks on entering , who knows what tree you would be
||| finding me hanging from .
|||
||| I tries Rosie cd creator , but when I highlight
| outlook ,
||| nothing happens.
|||
||| Can you help.
|||
||| Thank you
||| Jack
||
||
|| .


.
Click to expand...
 
You might want to check some of the 3rd party utilities listed on the
following page, that will remove attachments from your messages, save
them somewhere else, and/or leave an indicator in the message saying
there was an attachment.

http://www.slipstick.com/addins/housekeeping.htm#user

--
Jocelyn Fiorello
MVP - Outlook

*** Replies sent to my e-mail address will probably not be answered --
please reply only to the newsgroup to preserve the message thread. ***


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