How do I lock a Power Point 2007 from begin edited?

  • Thread starter Thread starter Steve
  • Start date Start date
S

Steve

It is important that I lock and protect my PowerPoint 2007 file so others can
view it, but not make changes to it. How do I do this?

Thanks

Steve
 
A common way is to save it to PDF format, if you don't need to keep animation
or video. You can use Adobe Acrobat, find a free PDF creator, or use an add
in that you can get at www.microsoft.com/downloads. If you use the add-in,
you can then choose Office button> Save As> PDF or XPS. Another option is
Prep4PDF (www.pptools.com).

You can also save the slides as image files. Again, you'll lose anything
that moves. Office btn> Save As, and click the Save as Type drop-down list
and choose JPEG, PNG, or whatever you want.

You can save to SWF. A free option is iSpring Free. This will save most of
your animation. You can also video-capture a run-through of your
presentation, using TechSmith Camtasia, TechSmith's free Jing (if the
presentation is less than 5 min), TechSmith's SnagIt (in video capture mode).
There's a new open source option, CamStudio, that you can try. I think it can
save as AVI or SWF.

Finally, you can add a password that allows people to open, but not edit, a
presentation. Office Button> Save As. In the dialog box, Toool> General
Options. Enter a password in the Password to Modify text box. (Don't forget
your password, though!)
Ellen
 
Finally, you can add a password that allows people to open, but not edit, a
presentation. Office Button> Save As. In the dialog box, Toool> General
Options. Enter a password in the Password to Modify text box. (Don't
forget
your password, though!)
Click to expand...

I'm sorry, you lost me.
After Office > Save As. The dialog box does not have " Tool > General
Options ".
I am using 2007 ver.
t-4-2
 
Ellen, as T-4-2 said, Office 2007 does not have a Tool> General
Options. Enter a password in the Password to Modify text box.

I still cannot figure this out as 2007 seems to have most of the 2003
features, so if there is no Tool, what do I do?
 
The Tools drop-down list is at the bottom of the Save As dialog box, just to
the left of the Save button. I wish I could include a screen shot. Can you
find it now?
Ellen
 
YES. It is there and I was blind. It is right next to the SAVE button.
You must be pulling your hair when we told you that we did not see Tools.
My apology and thank you.
t-4-2
 
Ellen, thank you for your persistence with me. Yes, I found it. I must say,
I had to read your 2nd comment a few times, while looking. Finally, I
clicked SAVE AS, they looked at the SAVE button, and there it was to the
left. :-)

Thanks again.

Steve
 
However, you must be aware of this very important issue:

If you add a modify password to a PPT 2007 file, you can open that file and
edit it with no problems in PPT 2003. 2003 doesn't respect modify passwords
in PPT 2007 files (PPTX, etc.).

So I would not consider using modify passwords in 2007 to be an option.
 
But, what if I save the pp files in 97-2003 Show (*.pps) format. Will that
work although I am using 2007 version ? I mean will that prevent ANYONE from
editing the file ?

Echo S said:
However, you must be aware of this very important issue:

If you add a modify password to a PPT 2007 file, you can open that file
and edit it with no problems in PPT 2003. 2003 doesn't respect modify
passwords in PPT 2007 files (PPTX, etc.).

So I would not consider using modify passwords in 2007 to be an option.

--
Echo [MS PPT MVP] http://www.echosvoice.com
What's new in PPT 2007? http://www.echosvoice.com/2007.htm
Fixing PowerPoint Annoyances http://tinyurl.com/36grcd
PowerPoint 2007 Complete Makeover Kit http://tinyurl.com/32a7nx


Steve said:
Ellen, thank you for your persistence with me. Yes, I found it. I must
say,
I had to read your 2nd comment a few times, while looking. Finally, I
clicked SAVE AS, they looked at the SAVE button, and there it was to the
left. :-)

Thanks again.

Steve
Click to expand...
Click to expand...
 
That worked for me. I wasn't able to modify it when I saved it in 97-2003
format. I didn't need to save it in PPS format, which doesn't really do
anything. (You can always change the extension to PPT.)

Ellen
--
Author of How to Do Everything with PowerPoint 2007
http://www.ellenfinkelstein.com


t-4-2 said:
But, what if I save the pp files in 97-2003 Show (*.pps) format. Will that
work although I am using 2007 version ? I mean will that prevent ANYONE from
editing the file ?

Echo S said:
However, you must be aware of this very important issue:

If you add a modify password to a PPT 2007 file, you can open that file
and edit it with no problems in PPT 2003. 2003 doesn't respect modify
passwords in PPT 2007 files (PPTX, etc.).

So I would not consider using modify passwords in 2007 to be an option.

--
Echo [MS PPT MVP] http://www.echosvoice.com
What's new in PPT 2007? http://www.echosvoice.com/2007.htm
Fixing PowerPoint Annoyances http://tinyurl.com/36grcd
PowerPoint 2007 Complete Makeover Kit http://tinyurl.com/32a7nx


Steve said:
Ellen, thank you for your persistence with me. Yes, I found it. I must
say,
I had to read your 2nd comment a few times, while looking. Finally, I
clicked SAVE AS, they looked at the SAVE button, and there it was to the
left. :-)

Thanks again.

Steve

:

The Tools drop-down list is at the bottom of the Save As dialog box,
just to
the left of the Save button. I wish I could include a screen shot. Can
you
find it now?
Ellen
--
Author of How to Do Everything with PowerPoint 2007
http://www.ellenfinkelstein.com


:

Ellen, as T-4-2 said, Office 2007 does not have a Tool> General
Options. Enter a password in the Password to Modify text box.

I still cannot figure this out as 2007 seems to have most of the 2003
features, so if there is no Tool, what do I do?

:

A common way is to save it to PDF format, if you don't need to keep
animation
or video. You can use Adobe Acrobat, find a free PDF creator, or use
an add
in that you can get at www.microsoft.com/downloads. If you use the
add-in,
you can then choose Office button> Save As> PDF or XPS. Another
option is
Prep4PDF (www.pptools.com).

You can also save the slides as image files. Again, you'll lose
anything
that moves. Office btn> Save As, and click the Save as Type
drop-down list
and choose JPEG, PNG, or whatever you want.

You can save to SWF. A free option is iSpring Free. This will save
most of
your animation. You can also video-capture a run-through of your
presentation, using TechSmith Camtasia, TechSmith's free Jing (if
the
presentation is less than 5 min), TechSmith's SnagIt (in video
capture mode).
There's a new open source option, CamStudio, that you can try. I
think it can
save as AVI or SWF.

Finally, you can add a password that allows people to open, but not
edit, a
presentation. Office Button> Save As. In the dialog box, Toool>
General
Options. Enter a password in the Password to Modify text box. (Don't
forget
your password, though!)
Ellen
--
Author of How to Do Everything with PowerPoint 2007
http://www.ellenfinkelstein.com


:

It is important that I lock and protect my PowerPoint 2007 file so
others can
view it, but not make changes to it. How do I do this?

Thanks

Steve
Click to expand...
Click to expand...
Click to expand...
 
Yes, you can save the file as PPT or PPS 97-2003 format, and then the modify
password will be okay when the file is opened in PPT 2003.

Of course, downlevel saving like this may cause other issues, but it will
let you use the modify password, yes.

--
Echo [MS PPT MVP] http://www.echosvoice.com
What's new in PPT 2007? http://www.echosvoice.com/2007.htm
Fixing PowerPoint Annoyances http://tinyurl.com/36grcd
PowerPoint 2007 Complete Makeover Kit http://tinyurl.com/32a7nx


t-4-2 said:
But, what if I save the pp files in 97-2003 Show (*.pps) format. Will that
work although I am using 2007 version ? I mean will that prevent ANYONE
from editing the file ?

Echo S said:
However, you must be aware of this very important issue:

If you add a modify password to a PPT 2007 file, you can open that file
and edit it with no problems in PPT 2003. 2003 doesn't respect modify
passwords in PPT 2007 files (PPTX, etc.).

So I would not consider using modify passwords in 2007 to be an option.

--
Echo [MS PPT MVP] http://www.echosvoice.com
What's new in PPT 2007? http://www.echosvoice.com/2007.htm
Fixing PowerPoint Annoyances http://tinyurl.com/36grcd
PowerPoint 2007 Complete Makeover Kit http://tinyurl.com/32a7nx


Steve said:
Ellen, thank you for your persistence with me. Yes, I found it. I must
say,
I had to read your 2nd comment a few times, while looking. Finally, I
clicked SAVE AS, they looked at the SAVE button, and there it was to the
left. :-)

Thanks again.

Steve

:

The Tools drop-down list is at the bottom of the Save As dialog box,
just to
the left of the Save button. I wish I could include a screen shot. Can
you
find it now?
Ellen
--
Author of How to Do Everything with PowerPoint 2007
http://www.ellenfinkelstein.com


:

Ellen, as T-4-2 said, Office 2007 does not have a Tool> General
Options. Enter a password in the Password to Modify text box.

I still cannot figure this out as 2007 seems to have most of the 2003
features, so if there is no Tool, what do I do?

:

A common way is to save it to PDF format, if you don't need to keep
animation
or video. You can use Adobe Acrobat, find a free PDF creator, or
use an add
in that you can get at www.microsoft.com/downloads. If you use the
add-in,
you can then choose Office button> Save As> PDF or XPS. Another
option is
Prep4PDF (www.pptools.com).

You can also save the slides as image files. Again, you'll lose
anything
that moves. Office btn> Save As, and click the Save as Type
drop-down list
and choose JPEG, PNG, or whatever you want.

You can save to SWF. A free option is iSpring Free. This will save
most of
your animation. You can also video-capture a run-through of your
presentation, using TechSmith Camtasia, TechSmith's free Jing (if
the
presentation is less than 5 min), TechSmith's SnagIt (in video
capture mode).
There's a new open source option, CamStudio, that you can try. I
think it can
save as AVI or SWF.

Finally, you can add a password that allows people to open, but not
edit, a
presentation. Office Button> Save As. In the dialog box, Toool>
General
Options. Enter a password in the Password to Modify text box.
(Don't forget
your password, though!)
Ellen
--
Author of How to Do Everything with PowerPoint 2007
http://www.ellenfinkelstein.com


:

It is important that I lock and protect my PowerPoint 2007 file
so others can
view it, but not make changes to it. How do I do this?

Thanks

Steve
Click to expand...
Click to expand...
Click to expand...
 
Good. Thank you to all 3 of you.
t-4-2

Echo S said:
Yes, you can save the file as PPT or PPS 97-2003 format, and then the
modify password will be okay when the file is opened in PPT 2003.

Of course, downlevel saving like this may cause other issues, but it will
let you use the modify password, yes.

--
Echo [MS PPT MVP] http://www.echosvoice.com
What's new in PPT 2007? http://www.echosvoice.com/2007.htm
Fixing PowerPoint Annoyances http://tinyurl.com/36grcd
PowerPoint 2007 Complete Makeover Kit http://tinyurl.com/32a7nx


t-4-2 said:
But, what if I save the pp files in 97-2003 Show (*.pps) format. Will
that work although I am using 2007 version ? I mean will that prevent
ANYONE from editing the file ?

Echo S said:
However, you must be aware of this very important issue:

If you add a modify password to a PPT 2007 file, you can open that file
and edit it with no problems in PPT 2003. 2003 doesn't respect modify
passwords in PPT 2007 files (PPTX, etc.).

So I would not consider using modify passwords in 2007 to be an option.

--
Echo [MS PPT MVP] http://www.echosvoice.com
What's new in PPT 2007? http://www.echosvoice.com/2007.htm
Fixing PowerPoint Annoyances http://tinyurl.com/36grcd
PowerPoint 2007 Complete Makeover Kit http://tinyurl.com/32a7nx


Ellen, thank you for your persistence with me. Yes, I found it. I must
say,
I had to read your 2nd comment a few times, while looking. Finally, I
clicked SAVE AS, they looked at the SAVE button, and there it was to
the
left. :-)

Thanks again.

Steve

:

The Tools drop-down list is at the bottom of the Save As dialog box,
just to
the left of the Save button. I wish I could include a screen shot. Can
you
find it now?
Ellen
--
Author of How to Do Everything with PowerPoint 2007
http://www.ellenfinkelstein.com


:

Ellen, as T-4-2 said, Office 2007 does not have a Tool> General
Options. Enter a password in the Password to Modify text box.

I still cannot figure this out as 2007 seems to have most of the
2003
features, so if there is no Tool, what do I do?

:

A common way is to save it to PDF format, if you don't need to
keep animation
or video. You can use Adobe Acrobat, find a free PDF creator, or
use an add
in that you can get at www.microsoft.com/downloads. If you use the
add-in,
you can then choose Office button> Save As> PDF or XPS. Another
option is
Prep4PDF (www.pptools.com).

You can also save the slides as image files. Again, you'll lose
anything
that moves. Office btn> Save As, and click the Save as Type
drop-down list
and choose JPEG, PNG, or whatever you want.

You can save to SWF. A free option is iSpring Free. This will save
most of
your animation. You can also video-capture a run-through of your
presentation, using TechSmith Camtasia, TechSmith's free Jing (if
the
presentation is less than 5 min), TechSmith's SnagIt (in video
capture mode).
There's a new open source option, CamStudio, that you can try. I
think it can
save as AVI or SWF.

Finally, you can add a password that allows people to open, but
not edit, a
presentation. Office Button> Save As. In the dialog box, Toool>
General
Options. Enter a password in the Password to Modify text box.
(Don't forget
your password, though!)
Ellen
--
Author of How to Do Everything with PowerPoint 2007
http://www.ellenfinkelstein.com


:

It is important that I lock and protect my PowerPoint 2007 file
so others can
view it, but not make changes to it. How do I do this?

Thanks

Steve
Click to expand...
Click to expand...
Click to expand...
 
It is important that I lock and protect myPowerPoint2007 file so others can
view it, but not make changes to it. How do I do this?

Thanks

Steve
Click to expand...

maybe you can use this software :E.M. PowerPoint Video Converter .
it is an all-in-one PowerPoint to video converter. It can convert
PowerPoint presentations to almost all popular video formats such as
AVI, MPEG, MPEG2 TS, MP4, WMV, 3GP.
http://www.effectmatrix.com/PowerPoint-Video-Converter/index.htm
 
Ellen,

I have a protected powerpoint presentation i am trying to modify... How do I
find out who created and placed the password on it?
 
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