How do I import Outlook Contacts files from a backup?

[Guest]

I am copying my contacts to a CD for my boss to import into his Outlook. I
attempted to simulate the import on my system after copying to the disk, but
I am told I do not "have permission" to access the files (that I just
created) on the disk. First time around, I did not enter a lock or password,
and the second time around I did put one in. Neither time did it even give
me the opportunity to enter any password at all. Isn't there a simpler way
to do this, and one that does not cost more money like the Sharepoint
services sites?

 

[Russ Valentine [MVP-Outlook]]

You provided no information. You copied your Contacts how and in what
format?
Importing is never a good choice for transferring Outlook data.

 

[Guest]

Hi Russ,
Thanks for your response. I had copied the contacts according to
instructions at office.microsoft.com/en-us/assistance for "moving contacts to
another computer". I exported contacts to a (.pst) folder using I/E wizard
in outlook, then copied the file to disk. When this attempt failed to import
back in, I tried copying the Backup.pst directly to the disk, and then just
renamed it so that it would not overwrite my boss' Backup.pst file in his
system when he imported it. After both of these attempts, and simulated
import attempts, nothing worked to open those files.
I will be transferring all contacts on a monthly basis to my boss on a CD.
Please advise as to what would be the best way to do this, if there is one.
I was researching Sharepoint services online, and wanted to avoid the costs,
but if that is in fact the best way for transferring these files, please let
me know and I will research it further.
Thanks again,
Deb

You provided no information. You copied your Contacts how and in what
format?
Importing is never a good choice for transferring Outlook data.
--
Russ Valentine
[MVP-Outlook]

I am copying my contacts to a CD for my boss to import into his Outlook. I
attempted to simulate the import on my system after copying to the disk,
but
I am told I do not "have permission" to access the files (that I just
created) on the disk. First time around, I did not enter a lock or
password,
and the second time around I did put one in. Neither time did it even
give
me the opportunity to enter any password at all. Isn't there a simpler
way
to do this, and one that does not cost more money like the Sharepoint
services sites?

 

[Russ Valentine [MVP-Outlook]]

First, never export and import Outlook data. You will lose data and corrupt
settings. Use import and export only if you need to change file formats.
Simply copy the Outlook data you want to transfer to its own PST file.
Close Outlook. Copy this PST file to a CD or other storage medium.
Copy the file from the storage medium to the other hard drive. Remove the
read only attribute it acquired on the storage medium.
Finally, open the file in the other installation and copy the data from it.
--
Russ Valentine
[MVP-Outlook]

Hi Russ,
Thanks for your response. I had copied the contacts according to
instructions at office.microsoft.com/en-us/assistance for "moving contacts
to
another computer". I exported contacts to a (.pst) folder using I/E
wizard
in outlook, then copied the file to disk. When this attempt failed to
import
back in, I tried copying the Backup.pst directly to the disk, and then
just
renamed it so that it would not overwrite my boss' Backup.pst file in his
system when he imported it. After both of these attempts, and simulated
import attempts, nothing worked to open those files.
I will be transferring all contacts on a monthly basis to my boss on a CD.
Please advise as to what would be the best way to do this, if there is
one.
I was researching Sharepoint services online, and wanted to avoid the
costs,
but if that is in fact the best way for transferring these files, please
let
me know and I will research it further.
Thanks again,
Deb

You provided no information. You copied your Contacts how and in what
format?
Importing is never a good choice for transferring Outlook data.
--
Russ Valentine
[MVP-Outlook]

I am copying my contacts to a CD for my boss to import into his Outlook.
I
attempted to simulate the import on my system after copying to the
disk,
but
I am told I do not "have permission" to access the files (that I just
created) on the disk. First time around, I did not enter a lock or
password,
and the second time around I did put one in. Neither time did it even
give
me the opportunity to enter any password at all. Isn't there a simpler
way
to do this, and one that does not cost more money like the Sharepoint
services sites?

 

[Guest]

Me again. I feel like a moron but I am still not getting it. Once the file
is copied to the hard drive, I checked the properties and read only attribute
was unchecked, but I was unable to open the file with Outlook. When I tried
It simply pullled up the New Message window in Outlook with my file as an
attachment for an outgoing message. It did not open the file to copy data
from it. What program should I "open with" that will open the data and
properly transfer it to the contacts files?

First, never export and import Outlook data. You will lose data and corrupt
settings. Use import and export only if you need to change file formats.
Simply copy the Outlook data you want to transfer to its own PST file.
Close Outlook. Copy this PST file to a CD or other storage medium.
Copy the file from the storage medium to the other hard drive. Remove the
read only attribute it acquired on the storage medium.
Finally, open the file in the other installation and copy the data from it.
--
Russ Valentine
[MVP-Outlook]

Hi Russ,
Thanks for your response. I had copied the contacts according to
instructions at office.microsoft.com/en-us/assistance for "moving contacts
to
another computer". I exported contacts to a (.pst) folder using I/E
wizard
in outlook, then copied the file to disk. When this attempt failed to
import
back in, I tried copying the Backup.pst directly to the disk, and then
just
renamed it so that it would not overwrite my boss' Backup.pst file in his
system when he imported it. After both of these attempts, and simulated
import attempts, nothing worked to open those files.
I will be transferring all contacts on a monthly basis to my boss on a CD.
Please advise as to what would be the best way to do this, if there is
one.
I was researching Sharepoint services online, and wanted to avoid the
costs,
but if that is in fact the best way for transferring these files, please
let
me know and I will research it further.
Thanks again,
Deb

You provided no information. You copied your Contacts how and in what
format?
Importing is never a good choice for transferring Outlook data.
--
Russ Valentine
[MVP-Outlook]
I am copying my contacts to a CD for my boss to import into his Outlook.
I
attempted to simulate the import on my system after copying to the
disk,
but
I am told I do not "have permission" to access the files (that I just
created) on the disk. First time around, I did not enter a lock or
password,
and the second time around I did put one in. Neither time did it even
give
me the opportunity to enter any password at all. Isn't there a simpler
way
to do this, and one that does not cost more money like the Sharepoint
services sites?

 

[Russ Valentine [MVP-Outlook]]

How did you create this file?
Sounds like you failed to create a valid PST file. What is its file
extension?
You should create this PST file in Outlook using the File > New > Outlook
data file command.
Copy the data you want to transfer into this file.
Close Outlook.
Then burn the PST file you just created onto a CD.
Any PST file you burn onto a CS will acquire a read only attribute that you
must then remove after it's off the CD.
--
Russ Valentine
[MVP-Outlook]

Me again. I feel like a moron but I am still not getting it. Once the
file
is copied to the hard drive, I checked the properties and read only
attribute
was unchecked, but I was unable to open the file with Outlook. When I
tried
It simply pullled up the New Message window in Outlook with my file as an
attachment for an outgoing message. It did not open the file to copy data
from it. What program should I "open with" that will open the data and
properly transfer it to the contacts files?

First, never export and import Outlook data. You will lose data and
corrupt
settings. Use import and export only if you need to change file formats.
Simply copy the Outlook data you want to transfer to its own PST file.
Close Outlook. Copy this PST file to a CD or other storage medium.
Copy the file from the storage medium to the other hard drive. Remove the
read only attribute it acquired on the storage medium.
Finally, open the file in the other installation and copy the data from
it.
--
Russ Valentine
[MVP-Outlook]

Hi Russ,
Thanks for your response. I had copied the contacts according to
instructions at office.microsoft.com/en-us/assistance for "moving
contacts
to
another computer". I exported contacts to a (.pst) folder using I/E
wizard
in outlook, then copied the file to disk. When this attempt failed to
import
back in, I tried copying the Backup.pst directly to the disk, and then
just
renamed it so that it would not overwrite my boss' Backup.pst file in
his
system when he imported it. After both of these attempts, and
simulated
import attempts, nothing worked to open those files.
I will be transferring all contacts on a monthly basis to my boss on a
CD.
Please advise as to what would be the best way to do this, if there is
one.
I was researching Sharepoint services online, and wanted to avoid the
costs,
but if that is in fact the best way for transferring these files,
please
let
me know and I will research it further.
Thanks again,
Deb
:

You provided no information. You copied your Contacts how and in what
format?
Importing is never a good choice for transferring Outlook data.
--
Russ Valentine
[MVP-Outlook]
I am copying my contacts to a CD for my boss to import into his
Outlook.
I
attempted to simulate the import on my system after copying to the
disk,
but
I am told I do not "have permission" to access the files (that I
just
created) on the disk. First time around, I did not enter a lock or
password,
and the second time around I did put one in. Neither time did it
even
give
me the opportunity to enter any password at all. Isn't there a
simpler
way
to do this, and one that does not cost more money like the
Sharepoint
services sites?

 

[Guest]

Wow Russ! I think I've got it. I was really over thinking it. And I think
I had Outlook still open at times while attempting some of these actions
which obviously disabled the functions. I will personally take the CD to my
boss and attempt to put the file into his Outlook folder, then show him how
to do this in the future. Thanks so much for your help. You're quite the
wizard. I really appreciate it.
Sincerely
Deb

How did you create this file?
Sounds like you failed to create a valid PST file. What is its file
extension?
You should create this PST file in Outlook using the File > New > Outlook
data file command.
Copy the data you want to transfer into this file.
Close Outlook.
Then burn the PST file you just created onto a CD.
Any PST file you burn onto a CS will acquire a read only attribute that you
must then remove after it's off the CD.
--
Russ Valentine
[MVP-Outlook]

Me again. I feel like a moron but I am still not getting it. Once the
file
is copied to the hard drive, I checked the properties and read only
attribute
was unchecked, but I was unable to open the file with Outlook. When I
tried
It simply pullled up the New Message window in Outlook with my file as an
attachment for an outgoing message. It did not open the file to copy data
from it. What program should I "open with" that will open the data and
properly transfer it to the contacts files?

First, never export and import Outlook data. You will lose data and
corrupt
settings. Use import and export only if you need to change file formats.
Simply copy the Outlook data you want to transfer to its own PST file.
Close Outlook. Copy this PST file to a CD or other storage medium.
Copy the file from the storage medium to the other hard drive. Remove the
read only attribute it acquired on the storage medium.
Finally, open the file in the other installation and copy the data from
it.
--
Russ Valentine
[MVP-Outlook]
Hi Russ,
Thanks for your response. I had copied the contacts according to
instructions at office.microsoft.com/en-us/assistance for "moving
contacts
to
another computer". I exported contacts to a (.pst) folder using I/E
wizard
in outlook, then copied the file to disk. When this attempt failed to
import
back in, I tried copying the Backup.pst directly to the disk, and then
just
renamed it so that it would not overwrite my boss' Backup.pst file in
his
system when he imported it. After both of these attempts, and
simulated
import attempts, nothing worked to open those files.
I will be transferring all contacts on a monthly basis to my boss on a
CD.
Please advise as to what would be the best way to do this, if there is
one.
I was researching Sharepoint services online, and wanted to avoid the
costs,
but if that is in fact the best way for transferring these files,
please
let
me know and I will research it further.
Thanks again,
Deb
:

You provided no information. You copied your Contacts how and in what
format?
Importing is never a good choice for transferring Outlook data.
--
Russ Valentine
[MVP-Outlook]
I am copying my contacts to a CD for my boss to import into his
Outlook.
I
attempted to simulate the import on my system after copying to the
disk,
but
I am told I do not "have permission" to access the files (that I
just
created) on the disk. First time around, I did not enter a lock or
password,
and the second time around I did put one in. Neither time did it
even
give
me the opportunity to enter any password at all. Isn't there a
simpler
way
to do this, and one that does not cost more money like the
Sharepoint
services sites?

 

[Russ Valentine [MVP Outlook]]

I don't think I'd try to do anything with the file that was already
created. It is corrupt beyond repair.
Also, never just copy an Outlook data file into an "Outlook folder." If
you ever overwrite a PST file you will corrupt both it and the Outlook
profile.
The Help files provide very explicit instructions on how to migrate
Outlook data:
http://office.microsoft.com/en-us/assistance/HA010771141033.aspx


------
Russ Valentine
[MVP-Outlook]

Wow Russ! I think I've got it. I was really over thinking it. And I think
I had Outlook still open at times while attempting some of these actions
which obviously disabled the functions. I will personally take the CD to my
boss and attempt to put the file into his Outlook folder, then show him how
to do this in the future. Thanks so much for your help. You're quite the
wizard. I really appreciate it.
Sincerely
Deb

:

How did you create this file?
Sounds like you failed to create a valid PST file. What is its file
extension?
You should create this PST file in Outlook using the File > New > Outlook
data file command.
Copy the data you want to transfer into this file.
Close Outlook.
Then burn the PST file you just created onto a CD.
Any PST file you burn onto a CS will acquire a read only attribute that you
must then remove after it's off the CD.
--
Russ Valentine
[MVP-Outlook]

Me again. I feel like a moron but I am still not getting it. Once the
file
is copied to the hard drive, I checked the properties and read only
attribute
was unchecked, but I was unable to open the file with Outlook. When I
tried
It simply pullled up the New Message window in Outlook with my file as an
attachment for an outgoing message. It did not open the file to copy data
from it. What program should I "open with" that will open the data and
properly transfer it to the contacts files?

:


First, never export and import Outlook data. You will lose data and
corrupt
settings. Use import and export only if you need to change file formats.
Simply copy the Outlook data you want to transfer to its own PST file.
Close Outlook. Copy this PST file to a CD or other storage medium.
Copy the file from the storage medium to the other hard drive. Remove the
read only attribute it acquired on the storage medium.
Finally, open the file in the other installation and copy the data from
it.
--
Russ Valentine
[MVP-Outlook]

Hi Russ,
Thanks for your response. I had copied the contacts according to
instructions at office.microsoft.com/en-us/assistance for "moving
contacts
to
another computer". I exported contacts to a (.pst) folder using I/E
wizard
in outlook, then copied the file to disk. When this attempt failed to
import
back in, I tried copying the Backup.pst directly to the disk, and then
just
renamed it so that it would not overwrite my boss' Backup.pst file in
his
system when he imported it. After both of these attempts, and
simulated
import attempts, nothing worked to open those files.
I will be transferring all contacts on a monthly basis to my boss on a
CD.
Please advise as to what would be the best way to do this, if there is
one.
I was researching Sharepoint services online, and wanted to avoid the
costs,
but if that is in fact the best way for transferring these files,
please
let
me know and I will research it further.
Thanks again,
Deb
:


You provided no information. You copied your Contacts how and in what
format?
Importing is never a good choice for transferring Outlook data.
--
Russ Valentine
[MVP-Outlook]

I am copying my contacts to a CD for my boss to import into his
Outlook.
I
attempted to simulate the import on my system after copying to the
disk,
but
I am told I do not "have permission" to access the files (that I
just
created) on the disk. First time around, I did not enter a lock or
password,
and the second time around I did put one in. Neither time did it
even
give
me the opportunity to enter any password at all. Isn't there a
simpler
way
to do this, and one that does not cost more money like the
Sharepoint
services sites?

 

[Guest]

Hi, it's me again Russ.
The files do not seem corrupt in any way, but I had accidentally created a
few too many copies of the Contacts folder, naming one with the business
name, then the system renamed others at Contacts1, Contacts2, etc. All files
contain basically the same data, but are linking to the actitivties tab in
the contacts folder, so many DUPLICATES are appearing. Also, I have poorly
managed my folders. I was trying to link aol to personal emails, and comcast
strictly to business, but these lines are hazy, and the links and properties
I have tried to create are pretty much barbed wire at this point, and also
showing as DUPLICATED. I want to abandon ship, saving only the data files
for the clients, and the sent and received email items that may link to
activities. I obviously need a lot more training courses for this program.
Is there any way that I can REINSTALL Outlook with its original DEFAULT
settings, to literally wipe out the entire mish mash that I have created?
When I was considering this with the disk last night, it wanted to reinstall
all of Office 2003, and I could not just select Outlook. Even then, will it
wipe out all changes I have made to the system, and can I then restore just
my emails, and data files to contacts?
What a huge mess! Your responses are greatly appreciated.
Sincerely,
Deb

I don't think I'd try to do anything with the file that was already
created. It is corrupt beyond repair.
Also, never just copy an Outlook data file into an "Outlook folder." If
you ever overwrite a PST file you will corrupt both it and the Outlook
profile.
The Help files provide very explicit instructions on how to migrate
Outlook data:
http://office.microsoft.com/en-us/assistance/HA010771141033.aspx


------
Russ Valentine
[MVP-Outlook]

Wow Russ! I think I've got it. I was really over thinking it. And I think
I had Outlook still open at times while attempting some of these actions
which obviously disabled the functions. I will personally take the CD to my
boss and attempt to put the file into his Outlook folder, then show him how
to do this in the future. Thanks so much for your help. You're quite the
wizard. I really appreciate it.
Sincerely
Deb

:

How did you create this file?
Sounds like you failed to create a valid PST file. What is its file
extension?
You should create this PST file in Outlook using the File > New > Outlook
data file command.
Copy the data you want to transfer into this file.
Close Outlook.
Then burn the PST file you just created onto a CD.
Any PST file you burn onto a CS will acquire a read only attribute that you
must then remove after it's off the CD.
--
Russ Valentine
[MVP-Outlook]

Me again. I feel like a moron but I am still not getting it. Once the
file
is copied to the hard drive, I checked the properties and read only
attribute
was unchecked, but I was unable to open the file with Outlook. When I
tried
It simply pullled up the New Message window in Outlook with my file as an
attachment for an outgoing message. It did not open the file to copy data
from it. What program should I "open with" that will open the data and
properly transfer it to the contacts files?

:


First, never export and import Outlook data. You will lose data and
corrupt
settings. Use import and export only if you need to change file formats.
Simply copy the Outlook data you want to transfer to its own PST file.
Close Outlook. Copy this PST file to a CD or other storage medium.
Copy the file from the storage medium to the other hard drive. Remove the
read only attribute it acquired on the storage medium.
Finally, open the file in the other installation and copy the data from
it.
--
Russ Valentine
[MVP-Outlook]

Hi Russ,
Thanks for your response. I had copied the contacts according to
instructions at office.microsoft.com/en-us/assistance for "moving
contacts
to
another computer". I exported contacts to a (.pst) folder using I/E
wizard
in outlook, then copied the file to disk. When this attempt failed to
import
back in, I tried copying the Backup.pst directly to the disk, and then
just
renamed it so that it would not overwrite my boss' Backup.pst file in
his
system when he imported it. After both of these attempts, and
simulated
import attempts, nothing worked to open those files.
I will be transferring all contacts on a monthly basis to my boss on a
CD.
Please advise as to what would be the best way to do this, if there is
one.
I was researching Sharepoint services online, and wanted to avoid the
costs,
but if that is in fact the best way for transferring these files,
please
let
me know and I will research it further.
Thanks again,
Deb
:


You provided no information. You copied your Contacts how and in what
format?
Importing is never a good choice for transferring Outlook data.
--
Russ Valentine
[MVP-Outlook]

I am copying my contacts to a CD for my boss to import into his
Outlook.
I
attempted to simulate the import on my system after copying to the
disk,
but
I am told I do not "have permission" to access the files (that I
just
created) on the disk. First time around, I did not enter a lock or
password,
and the second time around I did put one in. Neither time did it
even
give
me the opportunity to enter any password at all. Isn't there a
simpler
way
to do this, and one that does not cost more money like the
Sharepoint
services sites?

 

[Guest]

Hey Russ,
Also, when looking in the App Data MS Outlook folder showing .pst's, what is
contained in each? I have Outlook.pst (contains ALL data? emails, contacts,
etc?), I have Contacts.pst, and now the BusinessContacts.pst, Archive.pst,
etc. When copying for my boss, which one is best to copy? And do I need to
copy more than one of these? I am studying links through this bulletin board
also to help me understand better.

Hi, it's me again Russ.
The files do not seem corrupt in any way, but I had accidentally created a
few too many copies of the Contacts folder, naming one with the business
name, then the system renamed others at Contacts1, Contacts2, etc. All files
contain basically the same data, but are linking to the actitivties tab in
the contacts folder, so many DUPLICATES are appearing. Also, I have poorly
managed my folders. I was trying to link aol to personal emails, and comcast
strictly to business, but these lines are hazy, and the links and properties
I have tried to create are pretty much barbed wire at this point, and also
showing as DUPLICATED. I want to abandon ship, saving only the data files
for the clients, and the sent and received email items that may link to
activities. I obviously need a lot more training courses for this program.
Is there any way that I can REINSTALL Outlook with its original DEFAULT
settings, to literally wipe out the entire mish mash that I have created?
When I was considering this with the disk last night, it wanted to reinstall
all of Office 2003, and I could not just select Outlook. Even then, will it
wipe out all changes I have made to the system, and can I then restore just
my emails, and data files to contacts?
What a huge mess! Your responses are greatly appreciated.
Sincerely,
Deb

I don't think I'd try to do anything with the file that was already
created. It is corrupt beyond repair.
Also, never just copy an Outlook data file into an "Outlook folder." If
you ever overwrite a PST file you will corrupt both it and the Outlook
profile.
The Help files provide very explicit instructions on how to migrate
Outlook data:
http://office.microsoft.com/en-us/assistance/HA010771141033.aspx


------
Russ Valentine
[MVP-Outlook]

Wow Russ! I think I've got it. I was really over thinking it. And I think
I had Outlook still open at times while attempting some of these actions
which obviously disabled the functions. I will personally take the CD to my
boss and attempt to put the file into his Outlook folder, then show him how
to do this in the future. Thanks so much for your help. You're quite the
wizard. I really appreciate it.
Sincerely
Deb

:


How did you create this file?
Sounds like you failed to create a valid PST file. What is its file
extension?
You should create this PST file in Outlook using the File > New > Outlook
data file command.
Copy the data you want to transfer into this file.
Close Outlook.
Then burn the PST file you just created onto a CD.
Any PST file you burn onto a CS will acquire a read only attribute that you
must then remove after it's off the CD.
--
Russ Valentine
[MVP-Outlook]

Me again. I feel like a moron but I am still not getting it. Once the
file
is copied to the hard drive, I checked the properties and read only
attribute
was unchecked, but I was unable to open the file with Outlook. When I
tried
It simply pullled up the New Message window in Outlook with my file as an
attachment for an outgoing message. It did not open the file to copy data
from it. What program should I "open with" that will open the data and
properly transfer it to the contacts files?

:


First, never export and import Outlook data. You will lose data and
corrupt
settings. Use import and export only if you need to change file formats.
Simply copy the Outlook data you want to transfer to its own PST file.
Close Outlook. Copy this PST file to a CD or other storage medium.
Copy the file from the storage medium to the other hard drive. Remove the
read only attribute it acquired on the storage medium.
Finally, open the file in the other installation and copy the data from
it.
--
Russ Valentine
[MVP-Outlook]

Hi Russ,
Thanks for your response. I had copied the contacts according to
instructions at office.microsoft.com/en-us/assistance for "moving
contacts
to
another computer". I exported contacts to a (.pst) folder using I/E
wizard
in outlook, then copied the file to disk. When this attempt failed to
import
back in, I tried copying the Backup.pst directly to the disk, and then
just
renamed it so that it would not overwrite my boss' Backup.pst file in
his
system when he imported it. After both of these attempts, and
simulated
import attempts, nothing worked to open those files.
I will be transferring all contacts on a monthly basis to my boss on a
CD.
Please advise as to what would be the best way to do this, if there is
one.
I was researching Sharepoint services online, and wanted to avoid the
costs,
but if that is in fact the best way for transferring these files,
please
let
me know and I will research it further.
Thanks again,
Deb
:


You provided no information. You copied your Contacts how and in what
format?
Importing is never a good choice for transferring Outlook data.
--
Russ Valentine
[MVP-Outlook]

I am copying my contacts to a CD for my boss to import into his
Outlook.
I
attempted to simulate the import on my system after copying to the
disk,
but
I am told I do not "have permission" to access the files (that I
just
created) on the disk. First time around, I did not enter a lock or
password,
and the second time around I did put one in. Neither time did it
even
give
me the opportunity to enter any password at all. Isn't there a
simpler
way
to do this, and one that does not cost more money like the
Sharepoint
services sites?

 

[Russ Valentine [MVP-Outlook]]

Reinstalling Outlook won't help.
Just create a new Outlook profile and connect it to the Outlook data file
you want.
There is no one "default" name given to PST files. PST files are named by
you at the time they are created. So you would be the only one would know
what each of these files contains. You can easily open each PST file in
Outlook to see what they contain, and try to consolidate only the data you
want into one PST file. Then when you create a new profile, set it to use
that PST file.
Use these instructions to create a new profile and the ones I posted earlier
to connect it to the PST file you want to use.
http://support.microsoft.com/default.aspx?scid=kb;en-us;829918&Product=out2003
--
Russ Valentine
[MVP-Outlook]

Hi, it's me again Russ.
The files do not seem corrupt in any way, but I had accidentally created a
few too many copies of the Contacts folder, naming one with the business
name, then the system renamed others at Contacts1, Contacts2, etc. All
files
contain basically the same data, but are linking to the actitivties tab in
the contacts folder, so many DUPLICATES are appearing. Also, I have
poorly
managed my folders. I was trying to link aol to personal emails, and
comcast
strictly to business, but these lines are hazy, and the links and
properties
I have tried to create are pretty much barbed wire at this point, and also
showing as DUPLICATED. I want to abandon ship, saving only the data files
for the clients, and the sent and received email items that may link to
activities. I obviously need a lot more training courses for this
program.
Is there any way that I can REINSTALL Outlook with its original DEFAULT
settings, to literally wipe out the entire mish mash that I have created?
When I was considering this with the disk last night, it wanted to
reinstall
all of Office 2003, and I could not just select Outlook. Even then, will
it
wipe out all changes I have made to the system, and can I then restore
just
my emails, and data files to contacts?
What a huge mess! Your responses are greatly appreciated.
Sincerely,
Deb

I don't think I'd try to do anything with the file that was already
created. It is corrupt beyond repair.
Also, never just copy an Outlook data file into an "Outlook folder." If
you ever overwrite a PST file you will corrupt both it and the Outlook
profile.
The Help files provide very explicit instructions on how to migrate
Outlook data:
http://office.microsoft.com/en-us/assistance/HA010771141033.aspx


------
Russ Valentine
[MVP-Outlook]

Wow Russ! I think I've got it. I was really over thinking it. And I
think
I had Outlook still open at times while attempting some of these
actions
which obviously disabled the functions. I will personally take the CD
to my
boss and attempt to put the file into his Outlook folder, then show him
how
to do this in the future. Thanks so much for your help. You're quite
the
wizard. I really appreciate it.
Sincerely
Deb

:


How did you create this file?
Sounds like you failed to create a valid PST file. What is its file
extension?
You should create this PST file in Outlook using the File > New >
Outlook
data file command.
Copy the data you want to transfer into this file.
Close Outlook.
Then burn the PST file you just created onto a CD.
Any PST file you burn onto a CS will acquire a read only attribute that
you
must then remove after it's off the CD.
--
Russ Valentine
[MVP-Outlook]

Me again. I feel like a moron but I am still not getting it. Once
the
file
is copied to the hard drive, I checked the properties and read only
attribute
was unchecked, but I was unable to open the file with Outlook. When I
tried
It simply pullled up the New Message window in Outlook with my file as
an
attachment for an outgoing message. It did not open the file to copy
data
from it. What program should I "open with" that will open the data
and
properly transfer it to the contacts files?

:


First, never export and import Outlook data. You will lose data and
corrupt
settings. Use import and export only if you need to change file
formats.
Simply copy the Outlook data you want to transfer to its own PST
file.
Close Outlook. Copy this PST file to a CD or other storage medium.
Copy the file from the storage medium to the other hard drive. Remove
the
read only attribute it acquired on the storage medium.
Finally, open the file in the other installation and copy the data
from
it.
--
Russ Valentine
[MVP-Outlook]

Hi Russ,
Thanks for your response. I had copied the contacts according to
instructions at office.microsoft.com/en-us/assistance for "moving
contacts
to
another computer". I exported contacts to a (.pst) folder using I/E
wizard
in outlook, then copied the file to disk. When this attempt failed
to
import
back in, I tried copying the Backup.pst directly to the disk, and
then
just
renamed it so that it would not overwrite my boss' Backup.pst file
in
his
system when he imported it. After both of these attempts, and
simulated
import attempts, nothing worked to open those files.
I will be transferring all contacts on a monthly basis to my boss on
a
CD.
Please advise as to what would be the best way to do this, if there
is
one.
I was researching Sharepoint services online, and wanted to avoid
the
costs,
but if that is in fact the best way for transferring these files,
please
let
me know and I will research it further.
Thanks again,
Deb
:


You provided no information. You copied your Contacts how and in
what
format?
Importing is never a good choice for transferring Outlook data.
--
Russ Valentine
[MVP-Outlook]
message

I am copying my contacts to a CD for my boss to import into his
Outlook.
I
attempted to simulate the import on my system after copying to the
disk,
but
I am told I do not "have permission" to access the files (that I
just
created) on the disk. First time around, I did not enter a lock
or
password,
and the second time around I did put one in. Neither time did it
even
give
me the opportunity to enter any password at all. Isn't there a
simpler
way
to do this, and one that does not cost more money like the
Sharepoint
services sites?

 

[Guest]

Hi Debbie,
If you ARE going to try importing/exporting again the information as a .pst,
have you tried putting the radio button beside "no encyption"? It only works
for me when I do that. I also never use a password.

Reinstalling Outlook won't help.
Just create a new Outlook profile and connect it to the Outlook data file
you want.
There is no one "default" name given to PST files. PST files are named by
you at the time they are created. So you would be the only one would know
what each of these files contains. You can easily open each PST file in
Outlook to see what they contain, and try to consolidate only the data you
want into one PST file. Then when you create a new profile, set it to use
that PST file.
Use these instructions to create a new profile and the ones I posted earlier
to connect it to the PST file you want to use.
http://support.microsoft.com/default.aspx?scid=kb;en-us;829918&Product=out2003
--
Russ Valentine
[MVP-Outlook]

Hi, it's me again Russ.
The files do not seem corrupt in any way, but I had accidentally created a
few too many copies of the Contacts folder, naming one with the business
name, then the system renamed others at Contacts1, Contacts2, etc. All
files
contain basically the same data, but are linking to the actitivties tab in
the contacts folder, so many DUPLICATES are appearing. Also, I have
poorly
managed my folders. I was trying to link aol to personal emails, and
comcast
strictly to business, but these lines are hazy, and the links and
properties
I have tried to create are pretty much barbed wire at this point, and also
showing as DUPLICATED. I want to abandon ship, saving only the data files
for the clients, and the sent and received email items that may link to
activities. I obviously need a lot more training courses for this
program.
Is there any way that I can REINSTALL Outlook with its original DEFAULT
settings, to literally wipe out the entire mish mash that I have created?
When I was considering this with the disk last night, it wanted to
reinstall
all of Office 2003, and I could not just select Outlook. Even then, will
it
wipe out all changes I have made to the system, and can I then restore
just
my emails, and data files to contacts?
What a huge mess! Your responses are greatly appreciated.
Sincerely,
Deb

I don't think I'd try to do anything with the file that was already
created. It is corrupt beyond repair.
Also, never just copy an Outlook data file into an "Outlook folder." If
you ever overwrite a PST file you will corrupt both it and the Outlook
profile.
The Help files provide very explicit instructions on how to migrate
Outlook data:
http://office.microsoft.com/en-us/assistance/HA010771141033.aspx


------
Russ Valentine
[MVP-Outlook]

deb watson wrote:
Wow Russ! I think I've got it. I was really over thinking it. And I
think
I had Outlook still open at times while attempting some of these
actions
which obviously disabled the functions. I will personally take the CD
to my
boss and attempt to put the file into his Outlook folder, then show him
how
to do this in the future. Thanks so much for your help. You're quite
the
wizard. I really appreciate it.
Sincerely
Deb

:


How did you create this file?
Sounds like you failed to create a valid PST file. What is its file
extension?
You should create this PST file in Outlook using the File > New >
Outlook
data file command.
Copy the data you want to transfer into this file.
Close Outlook.
Then burn the PST file you just created onto a CD.
Any PST file you burn onto a CS will acquire a read only attribute that
you
must then remove after it's off the CD.
--
Russ Valentine
[MVP-Outlook]

Me again. I feel like a moron but I am still not getting it. Once
the
file
is copied to the hard drive, I checked the properties and read only
attribute
was unchecked, but I was unable to open the file with Outlook. When I
tried
It simply pullled up the New Message window in Outlook with my file as
an
attachment for an outgoing message. It did not open the file to copy
data
from it. What program should I "open with" that will open the data
and
properly transfer it to the contacts files?

:


First, never export and import Outlook data. You will lose data and
corrupt
settings. Use import and export only if you need to change file
formats.
Simply copy the Outlook data you want to transfer to its own PST
file.
Close Outlook. Copy this PST file to a CD or other storage medium.
Copy the file from the storage medium to the other hard drive. Remove
the
read only attribute it acquired on the storage medium.
Finally, open the file in the other installation and copy the data
from
it.
--
Russ Valentine
[MVP-Outlook]

Hi Russ,
Thanks for your response. I had copied the contacts according to
instructions at office.microsoft.com/en-us/assistance for "moving
contacts
to
another computer". I exported contacts to a (.pst) folder using I/E
wizard
in outlook, then copied the file to disk. When this attempt failed
to
import
back in, I tried copying the Backup.pst directly to the disk, and
then
just
renamed it so that it would not overwrite my boss' Backup.pst file
in
his
system when he imported it. After both of these attempts, and
simulated
import attempts, nothing worked to open those files.
I will be transferring all contacts on a monthly basis to my boss on
a
CD.
Please advise as to what would be the best way to do this, if there
is
one.
I was researching Sharepoint services online, and wanted to avoid
the
costs,
but if that is in fact the best way for transferring these files,
please
let
me know and I will research it further.
Thanks again,
Deb
:


You provided no information. You copied your Contacts how and in
what
format?
Importing is never a good choice for transferring Outlook data.
--
Russ Valentine
[MVP-Outlook]
message

I am copying my contacts to a CD for my boss to import into his
Outlook.
I
attempted to simulate the import on my system after copying to the
disk,
but
I am told I do not "have permission" to access the files (that I
just
created) on the disk. First time around, I did not enter a lock
or
password,
and the second time around I did put one in. Neither time did it
even
give
me the opportunity to enter any password at all. Isn't there a
simpler
way
to do this, and one that does not cost more money like the
Sharepoint
services sites?

 

[Guest]

Mr. Valentine,
I'm following this discussion because I would like to save my contacts
backup (.pst) to a CD-RW. I closed Outlook , found the contacts backup file
in My Documents and then attempted to Send To the CD-RW drive. I get a
series of messages re: difficulty loading. Is it possible to send my
contacts packup file to CD and how is it done? Korine

You provided no information. You copied your Contacts how and in what
format?
Importing is never a good choice for transferring Outlook data.
--
Russ Valentine
[MVP-Outlook]

I am copying my contacts to a CD for my boss to import into his Outlook. I
attempted to simulate the import on my system after copying to the disk,
but
I am told I do not "have permission" to access the files (that I just
created) on the disk. First time around, I did not enter a lock or
password,
and the second time around I did put one in. Neither time did it even
give
me the opportunity to enter any password at all. Isn't there a simpler
way
to do this, and one that does not cost more money like the Sharepoint
services sites?

 

[Russ Valentine [MVP-Outlook]]

Sure it's possible.
This is not an Outlook or Contacts question. This is a question as to how to
burn a CD, which should be addressed to the maker's of your CD burning
software.
--
Russ Valentine
[MVP-Outlook]

Mr. Valentine,
I'm following this discussion because I would like to save my contacts
backup (.pst) to a CD-RW. I closed Outlook , found the contacts backup
file
in My Documents and then attempted to Send To the CD-RW drive. I get a
series of messages re: difficulty loading. Is it possible to send my
contacts packup file to CD and how is it done? Korine

You provided no information. You copied your Contacts how and in what
format?
Importing is never a good choice for transferring Outlook data.
--
Russ Valentine
[MVP-Outlook]

I am copying my contacts to a CD for my boss to import into his Outlook.
I
attempted to simulate the import on my system after copying to the
disk,
but
I am told I do not "have permission" to access the files (that I just
created) on the disk. First time around, I did not enter a lock or
password,
and the second time around I did put one in. Neither time did it even
give
me the opportunity to enter any password at all. Isn't there a simpler
way
to do this, and one that does not cost more money like the Sharepoint
services sites?

 

[Guest]

I'm trying to save a folder full of emails to take with me for an audit
tomorrow. Is there anyway they can be read straight from the disk.

Will be viewing it on their network logged in as one of them rather than
myself, is that seen as a problem?

Thanks
Neil

Sure it's possible.
This is not an Outlook or Contacts question. This is a question as to how to
burn a CD, which should be addressed to the maker's of your CD burning
software.
--
Russ Valentine
[MVP-Outlook]

Mr. Valentine,
I'm following this discussion because I would like to save my contacts
backup (.pst) to a CD-RW. I closed Outlook , found the contacts backup
file
in My Documents and then attempted to Send To the CD-RW drive. I get a
series of messages re: difficulty loading. Is it possible to send my
contacts packup file to CD and how is it done? Korine

You provided no information. You copied your Contacts how and in what
format?
Importing is never a good choice for transferring Outlook data.
--
Russ Valentine
[MVP-Outlook]
I am copying my contacts to a CD for my boss to import into his Outlook.
I
attempted to simulate the import on my system after copying to the
disk,
but
I am told I do not "have permission" to access the files (that I just
created) on the disk. First time around, I did not enter a lock or
password,
and the second time around I did put one in. Neither time did it even
give
me the opportunity to enter any password at all. Isn't there a simpler
way
to do this, and one that does not cost more money like the Sharepoint
services sites?

 

[Russ Valentine [MVP-Outlook]]

A "folder full of emails" means what exactly? How and in what format do you
intend to save these messages?

--
Russ Valentine
[MVP-Outlook]

I'm trying to save a folder full of emails to take with me for an audit
tomorrow. Is there anyway they can be read straight from the disk.

Will be viewing it on their network logged in as one of them rather than
myself, is that seen as a problem?

Thanks
Neil

Sure it's possible.
This is not an Outlook or Contacts question. This is a question as to how
to
burn a CD, which should be addressed to the maker's of your CD burning
software.
--
Russ Valentine
[MVP-Outlook]

Mr. Valentine,
I'm following this discussion because I would like to save my contacts
backup (.pst) to a CD-RW. I closed Outlook , found the contacts backup
file
in My Documents and then attempted to Send To the CD-RW drive. I get a
series of messages re: difficulty loading. Is it possible to send my
contacts packup file to CD and how is it done? Korine

:

You provided no information. You copied your Contacts how and in what
format?
Importing is never a good choice for transferring Outlook data.
--
Russ Valentine
[MVP-Outlook]
I am copying my contacts to a CD for my boss to import into his
Outlook.
I
attempted to simulate the import on my system after copying to the
disk,
but
I am told I do not "have permission" to access the files (that I
just
created) on the disk. First time around, I did not enter a lock or
password,
and the second time around I did put one in. Neither time did it
even
give
me the opportunity to enter any password at all. Isn't there a
simpler
way
to do this, and one that does not cost more money like the
Sharepoint
services sites?

 

[Guest]

I have a sub folder within my inbox, containing emails. I want to take them
in any format that they can be opened and read. I assume the expected format
would be as a pst which they could then read from outlooke.

A "folder full of emails" means what exactly? How and in what format do you
intend to save these messages?

--
Russ Valentine
[MVP-Outlook]

I'm trying to save a folder full of emails to take with me for an audit
tomorrow. Is there anyway they can be read straight from the disk.

Will be viewing it on their network logged in as one of them rather than
myself, is that seen as a problem?

Thanks
Neil

Sure it's possible.
This is not an Outlook or Contacts question. This is a question as to how
to
burn a CD, which should be addressed to the maker's of your CD burning
software.
--
Russ Valentine
[MVP-Outlook]
Mr. Valentine,
I'm following this discussion because I would like to save my contacts
backup (.pst) to a CD-RW. I closed Outlook , found the contacts backup
file
in My Documents and then attempted to Send To the CD-RW drive. I get a
series of messages re: difficulty loading. Is it possible to send my
contacts packup file to CD and how is it done? Korine

:

You provided no information. You copied your Contacts how and in what
format?
Importing is never a good choice for transferring Outlook data.
--
Russ Valentine
[MVP-Outlook]
I am copying my contacts to a CD for my boss to import into his
Outlook.
I
attempted to simulate the import on my system after copying to the
disk,
but
I am told I do not "have permission" to access the files (that I
just
created) on the disk. First time around, I did not enter a lock or
password,
and the second time around I did put one in. Neither time did it
even
give
me the opportunity to enter any password at all. Isn't there a
simpler
way
to do this, and one that does not cost more money like the
Sharepoint
services sites?

 

[Russ Valentine [MVP-Outlook]]

That would be the best. No you cannot open a PST from a CD. It must be on a
hard drive and have both read/write access.
--
Russ Valentine
[MVP-Outlook]

I have a sub folder within my inbox, containing emails. I want to take
them
in any format that they can be opened and read. I assume the expected
format
would be as a pst which they could then read from outlooke.

A "folder full of emails" means what exactly? How and in what format do
you
intend to save these messages?

--
Russ Valentine
[MVP-Outlook]

I'm trying to save a folder full of emails to take with me for an audit
tomorrow. Is there anyway they can be read straight from the disk.

Will be viewing it on their network logged in as one of them rather
than
myself, is that seen as a problem?

Thanks
Neil

:

Sure it's possible.
This is not an Outlook or Contacts question. This is a question as to
how
to
burn a CD, which should be addressed to the maker's of your CD burning
software.
--
Russ Valentine
[MVP-Outlook]
Mr. Valentine,
I'm following this discussion because I would like to save my
contacts
backup (.pst) to a CD-RW. I closed Outlook , found the contacts
backup
file
in My Documents and then attempted to Send To the CD-RW drive. I
get a
series of messages re: difficulty loading. Is it possible to send
my
contacts packup file to CD and how is it done? Korine

:

You provided no information. You copied your Contacts how and in
what
format?
Importing is never a good choice for transferring Outlook data.
--
Russ Valentine
[MVP-Outlook]
message
I am copying my contacts to a CD for my boss to import into his
Outlook.
I
attempted to simulate the import on my system after copying to
the
disk,
but
I am told I do not "have permission" to access the files (that I
just
created) on the disk. First time around, I did not enter a lock
or
password,
and the second time around I did put one in. Neither time did it
even
give
me the opportunity to enter any password at all. Isn't there a
simpler
way
to do this, and one that does not cost more money like the
Sharepoint
services sites?