How do I do the following?

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Guest

I have about 300 contacts in my Outlook address book. I want to send emails
to only the people in one state. How do I find them and do this without
having to scroll through each contact? There has to be a way to create a
distribution list easily.

I would think it should be only a few clicks to create this list and send it
out?

How do I do it?

Thanks in advance.

Mark
 
Your Contacts are in a Contacts Folder, not the Outlook Address Book. Can't
you just filter the view of your Contacts Folder by state using Advanced
Find, then Select All > New Message to Contact?
 
Or create a new view to group or filter by state?

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers


Russ Valentine said:
Your Contacts are in a Contacts Folder, not the Outlook Address Book. Can't
you just filter the view of your Contacts Folder by state using Advanced
Find, then Select All > New Message to Contact?
--
Russ Valentine
[MVP-Outlook]
I have about 300 contacts in my Outlook address book. I want to send
emails to only the people in one state. How do I find them and do this
without having to scroll through each contact? There has to be a way to
create a distribution list easily.

I would think it should be only a few clicks to create this list and send
it out?

How do I do it?

Thanks in advance.

Mark
Click to expand...
Click to expand...
 
I can filter but when I highlight and right click to select New Message To
Contact, there is not that option.



Or create a new view to group or filter by state?

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers


Russ Valentine said:
Your Contacts are in a Contacts Folder, not the Outlook Address Book.
Can't
you just filter the view of your Contacts Folder by state using Advanced
Find, then Select All > New Message to Contact?
--
Russ Valentine
[MVP-Outlook]
I have about 300 contacts in my Outlook address book. I want to send
emails to only the people in one state. How do I find them and do this
without having to scroll through each contact? There has to be a way to
create a distribution list easily.

I would think it should be only a few clicks to create this list and send
it out?

How do I do it?

Thanks in advance.

Mark
Click to expand...
Click to expand...
 
What are you highlighting? You need to select all the individual contacts you want to send to.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers


I can filter but when I highlight and right click to select New Message To
Contact, there is not that option.



Or create a new view to group or filter by state?

Russ Valentine said:
Your Contacts are in a Contacts Folder, not the Outlook Address Book.
Can't
you just filter the view of your Contacts Folder by state using Advanced
Find, then Select All > New Message to Contact?
--
Russ Valentine
[MVP-Outlook]
I have about 300 contacts in my Outlook address book. I want to send
emails to only the people in one state. How do I find them and do this
without having to scroll through each contact? There has to be a way to
create a distribution list easily.

I would think it should be only a few clicks to create this list and send
it out?

How do I do it?

Thanks in advance.

Mark
Click to expand...
Click to expand...
Click to expand...
 
I am highlighting the contacts.

If I right click on ONE I have the option "New Message to Contact"

But if I highlight two or more and right click I do not have that. I get
cut, copy, paste, clear and select all.












--
http://www.totallypissedoff.com



What are you highlighting? You need to select all the individual contacts
you want to send to.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers


I can filter but when I highlight and right click to select New Message To
Contact, there is not that option.



Or create a new view to group or filter by state?

Russ Valentine said:
Your Contacts are in a Contacts Folder, not the Outlook Address Book.
Can't
you just filter the view of your Contacts Folder by state using Advanced
Find, then Select All > New Message to Contact?
--
Russ Valentine
[MVP-Outlook]
I have about 300 contacts in my Outlook address book. I want to send
emails to only the people in one state. How do I find them and do this
without having to scroll through each contact? There has to be a way to
create a distribution list easily.

I would think it should be only a few clicks to create this list and
send
it out?

How do I do it?

Thanks in advance.

Mark
Click to expand...
Click to expand...
Click to expand...
 
Use the command on the Actions menu, not the right-click context menu.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers


I am highlighting the contacts.

If I right click on ONE I have the option "New Message to Contact"

But if I highlight two or more and right click I do not have that. I get
cut, copy, paste, clear and select all.


What are you highlighting? You need to select all the individual contacts
you want to send to.

I can filter but when I highlight and right click to select New Message To
Contact, there is not that option.

Or create a new view to group or filter by state?

Russ Valentine said:
Your Contacts are in a Contacts Folder, not the Outlook Address Book.
Can't
you just filter the view of your Contacts Folder by state using Advanced
Find, then Select All > New Message to Contact?
--
Russ Valentine
[MVP-Outlook]
I have about 300 contacts in my Outlook address book. I want to send
emails to only the people in one state. How do I find them and do this
without having to scroll through each contact? There has to be a way to
create a distribution list easily.

I would think it should be only a few clicks to create this list and
send
it out?

How do I do it?

Thanks in advance.

Mark
Click to expand...
Click to expand...
Click to expand...
 
Hey thanks. What is I wanted to send it Bcc? How would I do that? Thanks

--
http://www.totallypissedoff.com



Use the command on the Actions menu, not the right-click context menu.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers


I am highlighting the contacts.

If I right click on ONE I have the option "New Message to Contact"

But if I highlight two or more and right click I do not have that. I get
cut, copy, paste, clear and select all.


What are you highlighting? You need to select all the individual contacts
you want to send to.

I can filter but when I highlight and right click to select New Message To
Contact, there is not that option.

Or create a new view to group or filter by state?

Russ Valentine said:
Your Contacts are in a Contacts Folder, not the Outlook Address Book.
Can't
you just filter the view of your Contacts Folder by state using Advanced
Find, then Select All > New Message to Contact?
--
Russ Valentine
[MVP-Outlook]
I have about 300 contacts in my Outlook address book. I want to send
emails to only the people in one state. How do I find them and do this
without having to scroll through each contact? There has to be a way to
create a distribution list easily.

I would think it should be only a few clicks to create this list and
send
it out?

How do I do it?

Thanks in advance.

Mark
Click to expand...
Click to expand...
Click to expand...
 
Cut and paste the names from the To box into the Bcc box.

Or, use the Tools | Mail Merge command to send individual, personalized messages.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
 
Another easy way to get all the people from a State together for an email is
to use the Group By box - it's on the Advanced Toolbar. Drag the State
field into the group by box. You'll need to show the Phone List view of the
Contacts folder for this function.

I hope this helps you at least a little bit!

Judy Gleeson
MVP Outlook
Outlook trainer and author of Productiv_IT with Outlook
www.acorntraining.com.au
Canberra, Australia

"I not only use all the brains I have, but all I can borrow." (Woodrow
Wilson)
Cut and paste the names from the To box into the Bcc box.

Or, use the Tools | Mail Merge command to send individual, personalized
messages.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
 
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