How Do I Default Display Both Email Address and Recipient NameAutomatically In Outlook 2007?

[Fletch]

I'm sure that the answer is out there somewhere, I just don't have
time to sift through everything.

I want to see both the email recipient's name and email address when I
send an email, but I want Outlook 2007 to fill in the "name"
automatically as it already has that information along with the email
address.

Any tips?

Thanks.

 

[Russ Valentine [MVP-Outlook]]

Clarify what you want Outlook to do. What you describe is already what
Outlook does, so something is wrong with your description.

 

[Diane Poremsky {MVP}]

outlook uses the email address display name from the contact - new contacts
default to using the name and email address for the display name.









** Please include your Outlook version, Account type, and Windows Version
when requesting assistance **

 

[Fletch]

outlook uses the email address display name from the contact - new contacts
default to using the name and email address for the display name.

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Need Help with Common Tasks?http://www.outlook-tips.net/beginner/
Outlook 2007:http://www.slipstick.com/outlook/ol2007/

Outlook Tips by email:
(e-mail address removed)

Outlook Tips:http://www.outlook-tips.net/
Outlook & Exchange Solutions Center:http://www.slipstick.com
Subscribe to Exchange Messaging Outlook newsletter:
(e-mail address removed)

** Please include your Outlook version, Account type, and Windows Version
when requesting assistance **

"Fletch" <[email protected]> wrote in message

All I know is that I imported 719 contacts into Outlook and some of
them have both their name and email address displayed but most are
just displayed by an email address.

Does that clarify the situation?

 

[Russ Valentine [MVP-Outlook]]

It tells us what your question really was and what caused the problem.
Imported Contacts will not abide by Outlook's labeling conventions. If
imported Contacts are not appearing the way you want, you will have to
manually reset the "Email Display As" field to what you want. Since this
field is of so little consequence, it's hard to imagine why you'd need to.

--
Russ Valentine
[MVP-Outlook]

outlook uses the email address display name from the contact - new
contacts
default to using the name and email address for the display name.

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Need Help with Common Tasks?http://www.outlook-tips.net/beginner/
Outlook 2007:http://www.slipstick.com/outlook/ol2007/

Outlook Tips by email:
(e-mail address removed)

Outlook Tips:http://www.outlook-tips.net/
Outlook & Exchange Solutions Center:http://www.slipstick.com
Subscribe to Exchange Messaging Outlook newsletter:
(e-mail address removed)

** Please include your Outlook version, Account type, and Windows Version
when requesting assistance **

"Fletch" <[email protected]> wrote in message

All I know is that I imported 719 contacts into Outlook and some of
them have both their name and email address displayed but most are
just displayed by an email address.

Does that clarify the situation?

 

[Fletch]

It tells us what your question really was and what caused the problem.
Imported Contacts will not abide by Outlook's labeling conventions. If
imported Contacts are not appearing the way you want, you will have to
manually reset the "Email Display As" field to what you want. Since this
field is of so little consequence, it's hard to imagine why you'd need to.

--
Russ Valentine

outlook uses the email address display name from the contact - new
contacts
default to using the name and email address for the display name.

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Need Help with Common Tasks?http://www.outlook-tips.net/beginner/
Outlook 2007:http://www.slipstick.com/outlook/ol2007/

Outlook Tips by email:
(e-mail address removed)

Outlook Tips:http://www.outlook-tips.net/
Outlook & Exchange Solutions Center:http://www.slipstick.com
Subscribe to Exchange Messaging Outlook newsletter:
(e-mail address removed)

** Please include your Outlook version, Account type, and Windows Version
when requesting assistance **

"Fletch" <[email protected]> wrote in message

All I know is that I imported 719 contacts into Outlook and some of
them have both their name and email address displayed but most are
just displayed by an email address.

Does that clarify the situation?

Haha, thanks for the optimistic outlook, Russ.

It's just a personal preference.

I guess I'll just have to sweat it out whenever it bothers me that
much.

Thanks again for your help.

 

[Russ Valentine [MVP-Outlook]]

A lot of folks are concerned over what appears in the To: field of outgoing
messages when they don't need to be. What the recipient sees may not even be
the same as what you put there, depending on the mail server and recipient
software. And no one can hide the actual email address of the recipient
unless the address is put in the BCC field of an outgoing message.
--
Russ Valentine
[MVP-Outlook]

It tells us what your question really was and what caused the problem.
Imported Contacts will not abide by Outlook's labeling conventions. If
imported Contacts are not appearing the way you want, you will have to
manually reset the "Email Display As" field to what you want. Since this
field is of so little consequence, it's hard to imagine why you'd need to.

--
Russ Valentine

outlook uses the email address display name from the contact - new
contacts
default to using the name and email address for the display name.

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Need Help with Common Tasks?http://www.outlook-tips.net/beginner/
Outlook 2007:http://www.slipstick.com/outlook/ol2007/

Outlook Tips by email:
(e-mail address removed)

Outlook Tips:http://www.outlook-tips.net/
Outlook & Exchange Solutions Center:http://www.slipstick.com
Subscribe to Exchange Messaging Outlook newsletter:
(e-mail address removed)

** Please include your Outlook version, Account type, and Windows
Version
when requesting assistance **

"Fletch" <[email protected]> wrote in message

All I know is that I imported 719 contacts into Outlook and some of
them have both their name and email address displayed but most are
just displayed by an email address.

Does that clarify the situation?

Haha, thanks for the optimistic outlook, Russ.

It's just a personal preference.

I guess I'll just have to sweat it out whenever it bothers me that
much.

Thanks again for your help.

 

[Fletch]

A lot of folks are concerned over what appears in the To: field of outgoing
messages when they don't need to be. What the recipient sees may not even be
the same as what you put there, depending on the mail server and recipient
software. And no one can hide the actual email address of the recipient
unless the address is put in the BCC field of an outgoing message.
--
Russ Valentine

It tells us what your question really was and what caused the problem.
Imported Contacts will not abide by Outlook's labeling conventions. If
imported Contacts are not appearing the way you want, you will have to
manually reset the "Email Display As" field to what you want. Since this
field is of so little consequence, it's hard to imagine why you'd need to.

outlook uses the email address display name from the contact - new
contacts
default to using the name and email address for the display name.
--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Need Help with Common Tasks?http://www.outlook-tips.net/beginner/
Outlook 2007:http://www.slipstick.com/outlook/ol2007/
Outlook Tips by email:
(e-mail address removed)
Outlook Tips:http://www.outlook-tips.net/
Outlook & Exchange Solutions Center:http://www.slipstick.com
Subscribe to Exchange Messaging Outlook newsletter:
(e-mail address removed)
** Please include your Outlook version, Account type, and Windows
Version
when requesting assistance **
"Fletch" <[email protected]> wrote in message

All I know is that I imported 719 contacts into Outlook and some of
them have both their name and email address displayed but most are
just displayed by an email address.

Does that clarify the situation?

Haha, thanks for the optimistic outlook, Russ.

It's just a personal preference.

I guess I'll just have to sweat it out whenever it bothers me that
much.

Thanks again for your help.

Actually, Russell (sorry, I couldn't help the Lampoon's reference),
turns out that my cubicle buddy knows his .csv files and it just takes
a little bit of tweaking.

Here's what to do if the contacts are listed last name first and the
user wants the display name (for emails) to be first name first and
then last name and then email address:

Delimit the name column and then concatenate the new column with the
email address.

The syntax for the display name column function should look something
like this: =A3&" <"&C3&">" (A3 references the name and C3 the email
address).

Use Excel's fill down feature and then when importing the contacts
into Outlook, be sure to map whatever you call the column to the
"display name" portion of the Email section and voila, bingo bango, it
works!

Again, I give all the credit to my boy, John, on this one.

ISYS majors are handy to have around the office!