How do I create a letter that has areas where I can change a word.

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Guest

Years ago, I used to work in an insurance office where they had letter
templates(sometimes called boilerplates) I could use. The person dictating
would tell me what number template to use. I would load it and then tab to
areas that needed to be customized. I could even choose from a couple of
phrases that would display. I could pick from "his", "her", "their", for
example to make it seem as if the entire letter had been written specifically
for the person reading it.

Is there a way to do this in Word 2000?

Any response is greatly appreciated.
 
It's possible in 2000. I'm not sure this is what you had in mind, but you
can search within Templates, through Office Online. I typed in Business
Correspondance, which was probably to broad. There were 100 results. Within
those templates this option appeared: Sales Letters About Additional Services
to Client: Business and Legal> Sales> Sales Letters> 97 "or later" The major
link leads to a preview of the Template, while the smaller ones link to
variations, 97 or later is the system requirement.
 
Hello, katin42:

Thank you for responding to my question. I had checked out the Templates in
Office Online prior to asking my question. I need to create my own
specifically worded document and, within that document, I want to be able to
have areas where I can customize word(s) from a short list specific to that
field. I don't believe the business templates did that. I will check them
again to make sure they don't. I am trying to figure out how to set up a
document that has a few areas I can easily modify by possibly using a special
key to get me there and then a drop down list of a few words specific to that
area.

I'll let you know if this feature is on the business templates.

Thanks again,
JJ
 
Hello, Suzanne:
I will check out your suggestions and let you know if I've found my
answer in the material. Thank you for responding to my question.

JJ
 
JJ said:
Years ago, I used to work in an insurance office where they had letter
templates(sometimes called boilerplates) I could use. The person dictating
would tell me what number template to use. I would load it and then tab to
areas that needed to be customized. I could even choose from a couple of
phrases that would display. I could pick from "his", "her", "their", for
example to make it seem as if the entire letter had been written specifically
for the person reading it.

Is there a way to do this in Word 2000?

Any response is greatly appreciated.
Click to expand...


You'll find Charles Kenyon's 'Gender Toolbar', a very handy utility that
lets you switch gender-specific words in a document by clicking a
button, at http://www.addbalance.com/word/download.htm

Steve
 
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