How do I create a calendar that

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  • Start date Start date
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Guest

I need to create a calendar (several appointments) that can be e-mailed to
external users (out of my company's network). I have tried to export a
calendar without success.
Is it possible to do this?

Thanks!
 
The closest Outlook can come to a built-in method for sending a calendar as a single file attachment is to export the Calendar folder to a file, then sending the exported file.

However, if you have Word, you can use one of the Word templates listed at http://www.slipstick.com/addins/calendar.htm#print to push the Outlook data into a Word document, then attach that document to a message.

If you have Visio 2003, you can use the Import Outlook Data Wizard to create a calendar from Outlook data, using a filter to include only certain appointments. The resulting .vsd file can then be sent as an attachment.

For a VBA code solution that creates an HTML-format mail message containing any single day's appointment list, see http://www.outlookcode.com/codedetail.aspx?id=24 .

Another technique is to use a third-part tool called ClipForm (http://www.ivitar.com/clipform/). This tool uses templates to export Outlook data -- a whole folder or selected items -- to the Windows clipboard, text file, HTML email message, or other file types.
 
Some questions for you:
- Can you send them appointments in iCal/vCal format?
- Are they using Outlook?
- Have you tried exporting the calendar into a PST file?
 
Yes, they use Outlook.
How do I create a calendar in iCal/vCal format?
How do I export the calendar into a PST file?

Thanks for your help!!
 
Thanks for your help, Sue. I assume that by exporting a calendar to a file,
it will lose all the functionality, right? (reminders, for example) Is there
any kind of file that I can convert my calendar into that will keep Outlook's
functionality?

Thanks!
 
If you export to a .pst file, the recipient can import to their own Outlook folders without losing any functionality.

--
Sue Mosher, Outlook MVP
Author of
Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
 
For the iCal thing make sure the "When sending meeting requests over the
Internet, use iCalendar format" is checked here: Tools menu > Options >
Calendar Options

To export into a PST file use the File menu > Import & Export command.
Export to a file and choose "Personal Folder File"
 
After exporting my calendar a .pst file, I saved it on my desktop. Then, I
tried to attach it to an e-mail but Outlook doesn't allow it. I get the
following message "Operation failed" Any ideas on how to solve this?

Thanks!
 
You must exit and restart Outlook before you will be able to attach the ..pst file to a mail message. Also, you need to either place it in a .zip archive file or change the filename extension from .pst to something else, e.g. .ps_.

--
Sue Mosher, Outlook MVP
Author of
Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
 
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