How do I creat a Distribution List from contacts found by catagori

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I want to create an emial distribution list fron a subset of contacts. I
want to use the catagories feature to find the subset of contacts. Once the
subset is found I want to create the distribution list. This should be
straight forward, but it is not. Am I missing somthing here? Please help
 
If you've already created Categories, why do you need a DL? You can send a
message to all members of a category by selecting the Category in the
Category View, then Actions > New Message to Contact

DL's are buggy and unreliable. Most of avoid them if we can.
 
Russ, I'm missing something and cannot get your suggestion to work. I have
several entries in my address book assigned to different categories, one
category is "Family". When I select my address book (Outlook 2003 with All
the updates) and use "By Category view" of the contact folder I expected to
see the categories in some order but the Category column is not in any order
(I expected to see all of the "Family" entries groupded, I also realize that
I can assign an entry to multiple categories.. I'm also confused by
"selecting the Category in the Category View" part of your statement. When I
click on the "Category Header" Outlook attempts to sort the column but gives
me a message "Cannot Sort by this Column" In the "Actions" menu item I do
see "New Message to Contact" but that sends a message to only the contact
selected. How do I select the "Category", in my example "Family"?


Russ Valentine said:
If you've already created Categories, why do you need a DL? You can send a
message to all members of a category by selecting the Category in the
Category View, then Actions > New Message to Contact

DL's are buggy and unreliable. Most of avoid them if we can.
--
Russ Valentine
[MVP-Outlook]
JT Solaicx said:
I want to create an emial distribution list fron a subset of contacts. I
want to use the catagories feature to find the subset of contacts. Once
the
subset is found I want to create the distribution list. This should be
straight forward, but it is not. Am I missing somthing here? Please help
Click to expand...
Click to expand...
 
The Outlook Address Book cannot be sorted by Category.
The Contacts Folder can.
Reread my instructions.
--
Russ Valentine
[MVP-Outlook]
JGT said:
Russ, I'm missing something and cannot get your suggestion to work. I have
several entries in my address book assigned to different categories, one
category is "Family". When I select my address book (Outlook 2003 with All
the updates) and use "By Category view" of the contact folder I expected
to
see the categories in some order but the Category column is not in any
order
(I expected to see all of the "Family" entries groupded, I also realize
that
I can assign an entry to multiple categories.. I'm also confused by
"selecting the Category in the Category View" part of your statement. When
I
click on the "Category Header" Outlook attempts to sort the column but
gives
me a message "Cannot Sort by this Column" In the "Actions" menu item I do
see "New Message to Contact" but that sends a message to only the contact
selected. How do I select the "Category", in my example "Family"?


Russ Valentine said:
If you've already created Categories, why do you need a DL? You can send
a
message to all members of a category by selecting the Category in the
Category View, then Actions > New Message to Contact

DL's are buggy and unreliable. Most of avoid them if we can.
--
Russ Valentine
[MVP-Outlook]
JT Solaicx said:
I want to create an emial distribution list fron a subset of contacts.
I
want to use the catagories feature to find the subset of contacts.
Once
the
subset is found I want to create the distribution list. This should be
straight forward, but it is not. Am I missing somthing here? Please
help
Click to expand...
Click to expand...
Click to expand...
 
OK I see "You can send a message to all members of a category by selecting
the Category in the Category View, then Actions > New Message to Contact "

Is it correct to assume that I should be in the address book and then select
"Category View". In this view I don't see any grouping by category. Now if
in this view I select "By Company" then I do see grouping by Company. I still
don't know what you are suggesting, sorry but rereading your instructions
still leave me in the dark.
 
No. The Address Book has nothing to do with it.
I said to use your Contacts Folder. Only the Contacts Folder can be sorted
by Category.
Just look at the Navigation Pane > Current View
Do you see "By Category?"
 
I think what I've been calling the address book is really the contacts
folder. When I open the Contacts/Address Book it does say Contacts at the
top of the nav and view panes. In the left nav pane I see two major sections
(1) My Contacts (2) Current View.

Under Current View I see (1) Address cards, when I select this view I see a
"rolodex" type view, (2) Detail Address Cards, when I slect this view I see
another rolodex view but it is formatted differently than the first view, (3)
Phone List, when I select this view I see the contacts in a spreadsheet view
that seems to be sorted on last name (nothing is "grouped"), (4) By
Category, when I select this view I have a similar view as in "Phone List",
the sort order is different (all of my distribution list appear at the bottom
of the list) and there is NO Grouping. I expected to see the list grouped by
categories. I have numerous contacts assigned to various categories. (5) By
Company, when I select the view is similar to the "Phone List" but I do have
groupings by company. (6) By Location, when I select this view (another
spreadsheet) entries are grouped by "County/Region" (7) By Follow-up Flag,
when I select this view (another spreadsheet) the entries seem to be sorted
on last name but since I have no enries flagged there are no grouped entries.

As I've tried to state several times the "By Categor" view does not do
anything for me.
 
The By Category view will group your Contacts by their assigned categories
unless you've changed it.
 
Your clues finally helped me find my problem: To correct the issue I had to -
(1)select the "By Category" view
(2)Click in the menu "View" > Arrange by > Current View > Customize Current
View
(3)in the drop down for "Group Items by" I selected "Categories" and
"Descending" (the descending put all the entries I did not assign to a
category at the bottom)
 
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