How do I copy MY CONTACTS into our FIRM database of contacts?

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  • Start date Start date
G

Guest

Good Morning from NJ :)
Everyone here keeps their own contacts list..........and now they want to
copy their list into the main office database of CONTACTS. I need written
instructions on how to do this to pass around to everyone.
 
Under Public Folders we have one database of all of our clients that we call
the main database - everyone keeps their own contacts - the firm wants
everyone's personal contact list to be copied into the main database.


Russ Valentine said:
Explain what you mean by the "main office database of CONTACTS"
--
Russ Valentine
[MVP-Outlook]
Lisa @ DCZ said:
Good Morning from NJ :)
Everyone here keeps their own contacts list..........and now they want to
copy their list into the main office database of CONTACTS. I need written
instructions on how to do this to pass around to everyone.
Click to expand...
Click to expand...
 
Then you have an Exchange question. Post it clearly in an Exchange group, or
repost here with a more accurate description of what you mean since this is
not an Exchange group.
--
Russ Valentine
[MVP-Outlook]
Lisa @ DCZ said:
Under Public Folders we have one database of all of our clients that we
call
the main database - everyone keeps their own contacts - the firm wants
everyone's personal contact list to be copied into the main database.


Russ Valentine said:
Explain what you mean by the "main office database of CONTACTS"
--
Russ Valentine
[MVP-Outlook]
Lisa @ DCZ said:
Good Morning from NJ :)
Everyone here keeps their own contacts list..........and now they want
to
copy their list into the main office database of CONTACTS. I need
written
instructions on how to do this to pass around to everyone.
Click to expand...
Click to expand...
Click to expand...
 
Simple process and applies to copying contacts from one folder to another
whether Outlook or Exchange:

#1 - Open the contact list you want to copy from
#2 - Highlight the contacts you want to copy to your target folder (using
standard drag 'n drop rules)
a) highlight first contact - hold down shift key - move mouse
down to end of list and highlight that contact
- all contacts in between will become highlighted
--- OR ---
b) hold down Ctrl key - highlight individual contacts
#3 - To copy selected contacts - hold down CTRL key and move selected
contacts to the target folder
#4 - done

*** if you right click on the source contact folder and select "Copy
Folder" - you'll end up with a sub-folder entry containing the contacts in
the target folder.

One word of advice - don't try and copy several hundreds of contacts at one
time. You may find out that you get error messages about not having enough
memory or some other kind of messages about an addin having a problem
(depends on your system and there is no set rule of # to select)

Karl
_____________________________________________________________
ContactGenie - Importer 1.3 / DataPorter 2.0 / Exporter
"Power contact importers/exporters for MS Outlook '2000/2003"
http://www.contactgenie.com


Lisa @ DCZ said:
Under Public Folders we have one database of all of our clients that we
call
the main database - everyone keeps their own contacts - the firm wants
everyone's personal contact list to be copied into the main database.


Russ Valentine said:
Explain what you mean by the "main office database of CONTACTS"
--
Russ Valentine
[MVP-Outlook]
Lisa @ DCZ said:
Good Morning from NJ :)
Everyone here keeps their own contacts list..........and now they want
to
copy their list into the main office database of CONTACTS. I need
written
instructions on how to do this to pass around to everyone.
Click to expand...
Click to expand...
Click to expand...
 
Thanks Carl - worked like a charm :)

Karl Timmermans said:
Simple process and applies to copying contacts from one folder to another
whether Outlook or Exchange:

#1 - Open the contact list you want to copy from
#2 - Highlight the contacts you want to copy to your target folder (using
standard drag 'n drop rules)
a) highlight first contact - hold down shift key - move mouse
down to end of list and highlight that contact
- all contacts in between will become highlighted
--- OR ---
b) hold down Ctrl key - highlight individual contacts
#3 - To copy selected contacts - hold down CTRL key and move selected
contacts to the target folder
#4 - done

*** if you right click on the source contact folder and select "Copy
Folder" - you'll end up with a sub-folder entry containing the contacts in
the target folder.

One word of advice - don't try and copy several hundreds of contacts at one
time. You may find out that you get error messages about not having enough
memory or some other kind of messages about an addin having a problem
(depends on your system and there is no set rule of # to select)

Karl
_____________________________________________________________
ContactGenie - Importer 1.3 / DataPorter 2.0 / Exporter
"Power contact importers/exporters for MS Outlook '2000/2003"
http://www.contactgenie.com


Lisa @ DCZ said:
Under Public Folders we have one database of all of our clients that we
call
the main database - everyone keeps their own contacts - the firm wants
everyone's personal contact list to be copied into the main database.


Russ Valentine said:
Explain what you mean by the "main office database of CONTACTS"
--
Russ Valentine
[MVP-Outlook]
Good Morning from NJ :)
Everyone here keeps their own contacts list..........and now they want
to
copy their list into the main office database of CONTACTS. I need
written
instructions on how to do this to pass around to everyone.
Click to expand...
Click to expand...
Click to expand...
 
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